Senior Administrative Assistant Resume Example Citigroup Distribution Strategies

SENIOR ADMINISTRATIVE ASSISTANT

Summary

Conscientious, enthusiastic and energetic business administrative professional with 5+ years of experience that encompasses project and office management, analysis and public relations. Vast knowledge of Microsoft Office and related software. Strong planner and problem solver in a fast paced executive atmosphere. Able to multi-task and meet deadlines while producing quality.Excellent interpersonal skills furthered by business and financial background and activities that facilitate effective collaborative efforts and team environments. Able to use discretion and sound judgment in every task, respecting highly confidential materials and projects.

Highlights

Advanced MS Office Suite knowledge
Implementing new business systems
Highly Organized
Bilingual in English and Spanish

Project management
Project development and lifecycle
Strategic Planning and Execution
Process Streamlining
Staff management

Experience

Citigroup- Distribution StrategiesApril 2013 to CurrentSenior Administrative Assistant
Long Island City, NY

Tasked with expanded responsibilities supporting the Distribution Strategies Project Management Team consisting of 11 staff members across NA.
Collaborate with cross-functional teams to draft and disseminate Project Plans and Schedules
Develop and maintain critical pipeline reports identifying actions for New Branch Builds (DeNovos), Branch Relocations, Renovations, and downsize.
Implement processes to streamline workflows eliminating complexities and maximizing efficiencies.
Define project deliverables and monitored status of tasks.
Define status reports to stakeholders for budgeting and planning purposes.
Serve as the single point of contact for projects scheduling and changes.
Manage day to day office activities to support direct manager, staff and stakeholders maintaining strict confidentiality in all situations.
Coordinate and maintain frequently changing calendars through Outlook, applying understanding of business priorities to effectively manage meetings, calls and appointments
Assist in the creation and modification of PowerPoint, Excel and similar presentation documents
Anticipate needed supplies; order supplies, process invoices and request technology services, etc., through the company P2P requisition system.
Prepare, reconcile and track expense reports and reimbursements through Concur T&E system

Citigroup- Sanford Weill CenterSeptember 2004 to March 2013Office Administrator
Armonk, NY

Assumed receptionist duties, greet clients and refer them to appropriate staff members, answered phone, routed calls, and took messages.
Performed filing, data management, drafting and editing short office memos
Maintained supplies inventory by checking stock to determine inventory level; anticipated supplies needed; placing and expediting orders for supplies; verifying receipt of supplies
Coordinated and maintained weekly attendance and annual vacation records of 17 departmental employees and provide full secretarial support.
Organized detailed special events, corporate agenda and itineraries for all level of management
Created and conducted staff development programs, improving competency and performance
Facilitated consistent communication between internal and external departments.
Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software

The Colley Group LLCJune 2010 to February 2012Executive Assistant
Croton Falls, NY

Liaison between the Chief Operating Officer, senior management, Board of Directors and employees.
Maintained calendars and manage Outlook communication internally and externally for COO
Managed travel arrangements and itinerary for COO and a management staff of 52 store managers.
Organized the performance appraisal and promotions process while assisting COO with related issues for current staff
Maintained a high level of confidentiality at all times
Supervised day to day operations in the COO's absence.
Processed monthly expense reports with preliminary P&L impact for all transactions under consideration
Analyzed travel budgets for management staff and authorized/control of travel & expense prior to its submission to finance department
Developed innovative PowerPoint presentation to market executive support programs.
Maintained supply inventory for corporate office.

Education

The Culinary Institute Of America2004Bachelor of Science: Restaurant ManagementHyde Park, NY

Coursework in Business, Restaurant and Hotel Management

Skills

basic accounting, budgets, contracts, data management, senior management, expense reports,travel arrangements, Prepare invoices, spreadsheet, staff development, trade shows, special events, career fairs, charities

Interests

Local volunteering, traveling, cooking, event planning, exercise.

Resume Overview

Companies Worked For:

Citigroup- Distribution Strategies
Citigroup- Sanford Weill Center
The Colley Group LLC

School Attended

The Culinary Institute Of America

Job Titles Held:

Senior Administrative Assistant
Office Administrator
Executive Assistant

Degrees

Bachelor of Science : Restaurant Management

Senior Administrative Assistant Resume Example

Resume Score: 90%

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