Results driven professional with excellent client and project management skills. Action-oriented with strong ability to communicate effectively with technical, executive, and business audiences.
Core Qualifications
File/records maintenance
Reports generation and analysis
Office management
Organization and tracking
Customer needs assessment
Client relations
Contract negotiation/review/drafting
Financial records and processing
Experience
City Of Gainesville, Fl - Permit Expeditor Gainesville, FL, 05/2012 - Current
Serve as lead residential permit expeditor and assume responsibility for assembling specialized construction drawings and documents uniquely suited to each job through involved collaboration with clienteĆØle as well as local and state jurisdictions.
Review and provide comments on the adequacy of documents and take necessary steps to proactively mitigate deficiencies.
Monitor multiple internal and external databases for tracking of jurisdictional submissions.
Effectively control the release of proprietary and confidential information for general client lists.
Successfully led key projects resulting in referrals for new business.
Deeplocal - Production Assistant Pittsburgh, PA, 05/2010 - 05/2012
Maintained and tracked building schedules, home inspections, utility setup and payment, escrow deposits, closing schedules and warranty calls for homes under the DC and MD divisions.
Formatted presentations, reports, correspondence, meeting minutes and other documents according to company standards and guidelines.
Acquired building permits for homes through submission of lot specific plan documentation
Served as division committee member representative; responsible for setup and execution of specialized team building events, fundraising and wellness challenges throughout division.
Processed monthly builder bonuses per performance management reporting based on schedule completion and client surveys.
Submit weekly community traffic reporting, home sales and cancellations to Northern Virginia Metrostudy for market surveillance.
Organize meetings and conferences by arranging facilities and caterers and sending information/invitations
Lineage Logistics - Owner/Operator Grand Terrace, CA, 2010 - 08/2011
Provided weekly commercial cleaning services as a subcontractor for five separate establishments located in 3-level 14,000 sq ft office building.
Created, tracked and maintained invoicing and payments as well as supply inventory per separate establishments.
Deeplocal - Production Assistant Pittsburgh, PA, 06/2008 - 02/2010
Provided frequent job progress reports, updates and presentations to Owner Representative for distribution to hospital personnel and administration on multimillion hospital expansion.
Composed and edited correspondence and memoranda from dictation, verbal direction and knowledge of policies of established divisions; composed, edited and distributed agendas and meeting minutes.
Assisted with processing and distributing of construction submittal packages and information requests as well as the posting of documents within contract blue prints.
Performed set up and presentation of significant Close-Out documentation to be turned over to the Owner's representative and Architect upon substantial completion of project phases.
Served as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational functions. Supplied general administrative support and coordination of staff activities.
Implemented, maintained, and updated mass filing systems to include contract management in coordination with project administration and subcontractors.
A.O. Fox - Executive Assistant Oneonta, NY, 08/2005 - 03/2007
Provided high-level administrative support for executive staff to include maintaining heavy calendar, scheduling and logistics of meetings for Site Director. Coordinated travel with centralized support services as necessary with reconciliation of travel expense and cost reports.
Produced reports based on monthly statuses, weekly productivity, and daily manpower. Maintained and updated personnel lists, files and distribution lists.
Assisted in the preparation and assembly of graphs and presentations while using an assortment of graphic software programs.
Assigned in various functional areas of the company and coordinated special projects and department activities.
Supplied support to the ISO Manager in the implementation of ISO 9001:2000 in the form of document control, record keeping, internal auditing, metrics updates, and the capturing and reviewing of action items.
Assisted in the review, editing, publishing, and distribution of highly confidential business correspondence, polices, plans, standards, manuals, and presentations. Acted as informational source on organizational policies and procedures.
Assembled and submitted federal applications for obtaining facilities licenses necessary for company operations. Created and maintained weapons inventory files and forms for auditing purposes.
Training
Association of Builders & Contractors Blueprint Reading 101, ITAR Trade Regulations, QAAR Training, ISO 9001:2000 Awareness, EERS Expense Reporting
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