Dedicated Administrative professional with a 33 years background in high-volume office environments focused on delivering exceptional clerical and operational support for IT / financial professionals. Personable and communicative with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Driven Operations Associate promoting a 17 year career handling logistics management responsibilities successfully. A self-motivated professional known for prioritizing tasks and having excellent time management skills. Ready for a new position that involves overseeing various duties in a fast-paced setting.
Skills
Receiving policies and procedures
Invoice organization
Maintaining cleanliness
Self-directed
Organization and efficiency
Flexible
Resolving discrepancies
Deadline-oriented
Document retrieval
Microsoft Office
Managing office supplies
Inventory control
Administrative support
Confidential document control
Troubleshooting
Merchandising
File Management
Listening
Physical Abilities
Safety procedures
Organizing packages
Dedicated team player
Meticulous attention to detail
Results-oriented
Directing visitors
Shipping and receiving
Records management systems
Resourceful
Multitasking and prioritization
Administrative operations
Process improvement
Sensitive material handling
Sales
Customer Service
Cash Handling
Organizational Skills
Leadership
Education and Training
Cerritos CollegeNorwalk, CAExpected in ā ā:Business - GPA:
Shipped packages and received goods and materials under the guidance of the company's procedures.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures.
Assisted with administrative tasks, including filing, answering phones.
Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
Contacted customers via phone and email to confirm deliveries and follow up with inquiries.
Supported departmental operations, including filing, monthly report preparation and vendor requisitions.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Processed financial documents including contracts, expense reports and invoices.
Coordinated large-scale events and department activities, including venue acquisition, catering service and guest list development.
Managed building access and supplied key cards to employees and visitors.
Planned and executed corporate meetings, lunches and special events for groups of 75+ employees.
Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports.
Performed administrative management of sensitive and confidential issues.
Created and maintained spreadsheets and developed administrative and logistical reports.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Organized and maintained filing and document management systems, coordinating archiving and purging aligned with company document policies.
Generated shipment invoices, prepared packages and set up courier deliveries for customers.
Philips - Tool Crib Attendant Latham, IL, 01/1998 - 06/1998
Maintained storage lists, files and logs for effective control of 747 tooling.
Controlled tools inventory and ordered new supplies to meet expected demand, replacing broken or outdated tooling.
Supported production line by signing out and servicing supplies and materials.
Received, stored and issued items such as dies, gauges and fixtures.
Examined packages and goods for damage and notified vendors of specific issues requiring replacement.
Prepared inventory for shipment by attaching tags and labels and executing shipment documents to facilitate delivery to proper customers.
Organized storage of articles in bins, floor, shelves and assigned areas according to product categories.
Rotated goods in inventory by following āfirst in, first outā approach to keep shelves organized and well-stocked.
Provided subject matter expertise on inventory levels and processes to internal and external customers to meet diverse requirements and smooth processes.
Examined incoming shipments to verify quality and quantity and returned unacceptable items to suppliers for refund or replacement.
Replenished inventory with focus on addressing customer needs.
Maintained accurate order and shipment forms and inventory documentation to facilitate timely material flow.
Assisted coworkers with special projects to learn new tasks while gaining additional responsibilities.
Operated office equipment and technology, including computer, fax machine.
Considered individual product requirements and accessibility needs to maximize efficiency of warehouse storage areas.
Received orders via phone, mail, fax and internet daily.
Monitored work areas for cleanliness and functionality and removed obstacles to promote safe work environment.
Carried out duties within fast-paced retail environment, providing organized stocking methods and plans.
Received deliveries, scanned packages and updated orders in internal database to enable efficient order processing and fulfillment.
Assisted manufacturing team with efficient distribution of durable and perishable goods from tool cribs inventory.
Northrop Grumman - Document Control Specialist City, STATE, 01/1990 - 12/1997
Organized technical documents, digital records and business correspondence for each project, program or department.
Complied with safety regulations in terms of document control, strictly following all corporate procedures and federal rules.
Properly prepared and shipped records for storage at offsite facilities.
Managed document processes through scanning, filing and transmitting while following all standard procedures.
Kept electronic content legal, secure and accessible for relevant internal and external parties.
Archived files and retrieved information for engineers.
Kept documents moving in proper flow by applying strong organizational, planning and multitasking abilities.
Identified department and user document management requirements by conducting in-depth needs assessments.
Completed documents and work requests according to company standards.
Filled out and stored transmittal logs for permanent records.
Filed accurate weekly, monthly, quarterly regulatory paperwork and maintained organization to support smooth audit processes.
Organized, cleaned and maintained document control room to facilitate efficient document processing.
Created and edited documents, mail merges and graphics using diverse programs.
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