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Office Manager/ Sr. Executive Assistant Resume Example

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OFFICE MANAGER/ SR. EXECUTIVE ASSISTANT
Summary
Currently working on my Doctorate in Transformational Leadership (48 hours completed/3.90 GPA)
Master's degree (Leadership, Training, Education) completed in May 2013
Areas of Concentration
Dealing with Dysfunction in Academia & the Workplace/Learning to Do Things Differently & Succeed!
Masters in Occupational Workforce Leadership:
" The Identification of Current Coping Strategies for College Students with Learning Disabilities"
Doctorate in Educational Development/Transformational Leadership:
" Fragmentation of the ADHD Mind Causes More Difficulty in Performance within College Program Structures "
​
Skills
Handling Special Events (Employee & Yearly) Expense Reports, PowerPoint presentations, Maintained Office Equipment, Coordinated Employee Travel arrangements, Hired/Fired Vendors, Coded Invoices through Accounts Payable/Accounts Receivables/Check Requests, Handled onboarding of New Hires/Terminations, Year end Reports, Time Sheets,  Filing,  Answered phones, Worked with IT to Order Employee Equipment/Laptops/Computers/Cisco Phones, Handled Office Security,  Set up Lunches for meetings/Conference Calls, Designed brochures, ordered business cards.
Computer Applications:
Outlook, PowerPoint, Word, PowerPoint, Excel, Photo Shop; FoxPro, Workflow One Accounting Processor, Customer Vu Program, Christophersen (for travel arrangements),  Oracle  Accounting.
Experience
11/2007 to 09/2015
Office Manager/ Sr. Executive AssistantCompany Name － City, StateWorked for the Vice President/General Manager/ 2 Directors/Operations Manager/ assisted staff within offices around city; Educated/trained new office managers/administrative asst. in other cities (4); Served as liaison for admins and our corporate office for needed training, problems, etc. Handled  all travel, Hired new vendors for company,  Maintained all copiers/fax machines, Coded and input all incoming invoices; coordinated/planned customer/employee events (20 yearly- up to 300 attendees); Processed expense reports, processed check requests,  handled all onboarding/terminations/E-Verify, conference calls, yearend procedures, set up conference calls for all employees/vice president & directors; printed reports, ordered brochures/slicks; stationary gifts, shirts, gifts, business cards for staff; handled operations company vehicle registrations; insurance, maintenance costs, and all administrative responsibilities intermittently Won Employee of Quarter 5x's in 3 years, with 9 pay raises in 8.5 years. I saved my employer over $10,000 in 8.5 years of employment because of my personal approach to my job.
01/2004 to 10/2007
Contractor, Administrative Accounting ProcessorCompany Name － City, State
Handle & process high volumes of invoices that come in from 5 departments; Process mail invoices; Handle problem invoices; Process Sell Backs & Price Adjustments from various vendors with invoice discrepancies; Scan in all employee expense reports then direct them to various auditors; Work with 2 directors on audit special projects.
08/2000 to 10/2004
Executive Assistant Office Manager to President Company Name － City, State
Provided assistance to other executives in administrative office; Typed all correspondence, reports and developed excel spreadsheets as requested by Vice Presidents (4) and division President; Handled all deliveries and mail distribution; Assisted in ordering supplies for office; Maintained copiers and faxes; Assisted with preparation for all monthly & quarterly company meetings; Planned all special events for company at various times of year.
03/2000 to 08/2000
Administrative Assistant/Office Manager*Administrative Assistant to VPCompany Name － City, State
Maintained files for TDI; filed insurance documents; Served as first contact for customers by answering phones, greeting guests; Made travel arrangements and maintained schedule for supervisor; Organized and arranged board meetings; took and typed minutes for meetings; Maintaining information binders from various insurance updates.
Designed PowerPoint presentations for training classes; Ordered and maintained supplies for department; Prepared and requested all printed materials for interoffice projects.
10/1998 to 10/1999
Administrative Technician IIICompany Name － City, State
04/1993 to 09/1998
Administrative Techician IICompany Name － City, State
08/1990 to 03/1993
Admintech ICompany Name － City, State
08/1988 to 08/1990
Administrative Assistant/Trouble Shooter Company Name － City, State
06/1984 to 07/1988
Secretary IIICompany Name － City, State
Education
2018
Doctorate Educational Development/Transformational LeadershipConcordia University － City, State, USA
Ed.D - 48 hours to date/Graduation Date: March 2018.
3.90 GPA (Honors Society)
Spring 2013
Master's degree (Masters of Occupational Education)Texas State University － City, State
Spring 1996
Bachelor of Liberal Arts Studies DegreeSt. Edwards University － City, State
CURRENT PROFESSORS
Dr. Omar Lopez, Faculty, OWLS Texas State University, San Marcos, Texas
(512) 245-2115
Dr. Christopher Maddox, Concordia University, Portland Oregon
503-280-8657
Dr. Sheri Benn, Vice President of Office of Disability Services (ODS)
512-245-2278
REFERENCES
Nick Summitt- Regional Vice President - Ex boss (Retired) Level 3 Communications
713-829-4400 (Cell)
L. Don Thurman- Associate Commissioner of Health- (Ex boss/retired) Tx. Department of Health/Austin Texas
972-524-6219
Congressman John Carter - Ex boss (Family friend)
U.S. Congress
(202) 225-3864
Karen Harris - Ex boss
Harris and Harris Law Firm ​
512-346-5533
Honors & Achievements
EPPY Award Winner for Best Selling Author - 2016
National Honors Society through Doctoral Program - 2016
Member of the Writers  League of Texas -2015
Outstanding Achievement Award for Research in Occupational Education/Applied Arts - 2013
Author Morgan James Publishing - 2012
Key Note Speaker at the "Disability Studies" Conference/Colorado - 2012

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Resume Overview

School Attended

  • Concordia University
  • Texas State University
  • St. Edwards University

Job Titles Held:

  • Office Manager/ Sr. Executive Assistant
  • Contractor, Administrative Accounting Processor
  • Executive Assistant Office Manager to President
  • Administrative Assistant/Office Manager*Administrative Assistant to VP
  • Administrative Technician III
  • Administrative Techician II
  • Admintech I
  • Administrative Assistant/Trouble Shooter
  • Secretary III

Degrees

  • Doctorate Educational Development/Transformational Leadership
    Master's degree (Masters of Occupational Education)
    Bachelor of Liberal Arts Studies Degree

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