Legal Secretary resume example with 19+ years of experience
(555) 432-1000 - - resumesample@example.com - -
Dedicated and focused legal secretary who excels at prioritizing, completing multiple tasks for multiple attorneys simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
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Current position has introduced increased responsibilities when assigned to complicated estates and trusts practice with successful execution of complicated tasks, project management, problem-solving, and client management, all requiring self-management.
Continuously awarded and complimented for being proactive, helpful, knowledgeable, reliable, and detailed, ensuring the success of my attorneys, fellow secretaries and overall the firm.
Prior positions required utilization of organizational skills by managing small offices independently, including phone management, maintenance of all files, billing and invoicing, learning software and training of other office employees, copying/faxing, ordering supplies, and otherwise maintaining the office structures.
Anthropology background has provided understanding of all people, often making me the go-to in small and large offices, creative a cohesive work environment and ability to work together to complete important tasks.
Self-starter in all areas that bring the office together, from workload to office events that others are not willing to take on but need to be done to bring people together.
- Simultaneously manage all administrative tasks for as many as 5 attorneys at a time, partners, counsel and associates, practicing in corporate transactions, estates/trusts, and tax.
- Extensive document creating, editing, formatting, styles, and troubleshooting including letters, wills, trusts, powers of attorney, and lengthy corporate documents.
- Create, organize and monitor extensive files for estates/trusts.
- Keep track of estates/trusts practice, including tasks and deadlines; independently execute tasks and manage client workload.
- Maintain client relationships with estates/trusts practice by being the go-to firm contact and main liaison between clients and very busy attorney in a bustling practice.
- Participate and assist in execution of estate planning documents with clients, including wills, trusts, powers of attorney and more, sometimes hosting the client alone for this task when necessary.
- Wrote reports and correspondence from dictation and handwritten notes.
- Extensive editing of corporate transaction documents, including troubleshooting and correction of difficult document problems.
- Create and organize closing binders for corporate transactions.
- Participate in closing requiring organization of documents, facilitating execution of original documents.
- Process and handle documents in a timely and efficient manner in order to comply with appropriate regulations and deadlines.
- Coordinate busy attorney schedules, including travel arrangements, seminar registrations.
- Manage efficient time entry.
- Track and account for all expenses, utilizing correct client codes and invoicing procedures.
- Track and account for all expenses in Chrome River
- Answer direct attorney phone lines and act as liaison between clients and attorneys, often being main contact for client.
- Extensively assist with management of client billing.
- Utilization of firm sponsored advanced computer software training; often the go-to person in the office for help with software questions and needs.
- Simultaneously manage all administrative tasks for as many as 5 attorneys at a time, practicing in intellectual property, general litigation, corporate/lending & structured finance, and M&A.
- Extensive document creating, editing, formatting, and styles, including letters, depositions, court filings, and corporate documents.
- Create and monitor voluminous files and pleadings.
- Process and handle documents in a timely and efficient manner in order to comply with appropriate regulations and deadlines.
- Arrange for electronic case filings.
- Coordinate busy attorney schedules, including travel arrangements.
- Manage efficient time entry.
- Track and account for all expenses, utilizing correct client codes and invoicing procedures.
- Answer direct attorney phone lines and act as liaison between clients and attorneys.
- Wrote reports and correspondence from dictation and handwritten notes.
- Assist with client billing.
- Utilization of firm sponsored advanced computer software training.
- Voluntarily assist word processing department.
- Assisted 3 partners and 2 associates with all administrative, paralegal, and office duties.
- Created and revised all legal documents with respect to various pleadings, court filings, correspondence, various corporate documents.
- Maintained and organized files.
- Successfully wrote reports and correspondence from dictation and handwritten notes.
- Dispersed incoming mail to correct recipients throughout the office.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Received and distributed faxes and mail in a timely manner.
- Received and screened a high volume of internal and external communications, including email and mail.
- Managed daily office operations and maintenance of equipment.
- Responsible for all case filing in State and Federal Court, requiring knowledge of court rules.
- Maintained docket.
- Assisted with legal research.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
- Maintained the front desk and reception area in a neat and organized fashion.
- Served as central point of contact for all outside vendors needing to gain access to the building.
- Designed electronic file systems and maintained electronic and paper files in a small office that required updating.
- Managed all client billing.
- Trained new employees.
- Successfully assisted in transition period during pivotal company growth, including organizing and implementing office expansion details.
- Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information; acted as liaison between clients and president.
- Independently managed daily office operations and maintenance of equipment.
- Managed company files and created innovative organization structure as company expanded.
- Continual education of new software in the cultural period when innovative software was being invented and implemented and reported back to the President on opinion of each program..
- Managed office billing and payroll.
- Received and screened a high volume of internal and external communications, including email and mail.
- Organized files, developed spreadsheets, faxed reports and copied documents.
Northern Illinois University - DeKalb, Illinois
Major in Anthropology with Minor in Geology.
Emphasis on Archaeology
Archaeological digs in McHenry County
administrative, attorney, billing, closing, client, clients, dictation, editing, filing, finance, intellectual property, invoicing, legal documents, legal research, letters, litigation, Lotus Notes, Microsoft Office, office, Notary Public, paralegal, payroll, receptionist, software training, structured, tax, phone, travel arrangements, Typing skills, word processing
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Resume Overview
School Attended
- Northern Illinois University
Job Titles Held:
- Legal Secretary
- Legal Secretary
- Legal Assistant
- Executive Assistant
Degrees
- Bachelor of Arts
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