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legal secretary resume example with 19+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • resumesample@example.com
Professional Summary
Hard working Legal Assistant with over 14 years in law office administration offers polished communication skills and exhibits advanced knowledge of legal terminology and proper law office protocols.
Skills
  • Strong in MS Access and Excel
Work History
Legal Secretary, 04/2013 to Current
Aaa Of Southern CaliforniaRiverside, CA,
  • Support a team of 3 attorneys in Family, Personal Injury and Corporate law.
  • Assist attorneys in collecting information such as employment, medical and other records.
  • Transcribe legal documents and phone conversations.
  • Conduct daily accounting on all finances and executed time sheet reconciliation using TimeSlips and created monthly announcements.
  • Provide reports accounts receivable and accounts payable using Quicken reports on a monthly and quarterly basis.
  • Maintain calendar and tickler system of attorneys.
  • Organize files for court proceedings, create, index and maintain client binders Process payroll for 4 employees.
  • Maintained [number]% accuracy in calculating discounts, interest and commissions.
  • Facilitated successful internal and external audits through sound and thorough documentation.
  • Composed effective accounting reports summarizing accounts payable data.
  • Posted receipts to appropriate general ledger accounts.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.
  • Researched and resolved accounts payable discrepancies.
Legal Secretary, 08/2008 to 04/2013
Aaa Of Southern CaliforniaIndependence, OH,
  • Maintained calendar for attorney's office as well as Judicial Magistrate duties.
  • Prepared court decisions and marriage certificates including scheduling weddings for the judicial magistrate.
  • Responsible for maintain client trust accounts and other bookkeeping.
  • Collected employment, medical and other records for Social Security and Disability cases.
  • Created, indexed and maintained client binders.
  • Transcribed legal documents, prepared real estate documents, Organized files for court proceedings.
  • Obtained signatures from attorneys for legal documents.
  • Answered and directed calls using the multi-line switchboard.
  • Successfully implemented new technologies and process automations to encourage continuous improvement.
  • Composed effective accounting reports summarizing accounts payable data.
  • Posted receipts to appropriate general ledger accounts.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Reconciled vendor statements and handled payment complaints or discrepancies.
Legal Assistant, 08/2007 to 08/2008
NationwideFL, State,
  • Worked in a large law office scheduling appointments for 6 attorneys focused on the areas of criminal law cases, bankruptcies and family law.
  • Answered multi-line switchboard and directed calls to the appropriate attorney.
  • Used PACER online case management for electronic transmittal and secure management of legal documents.
  • Processed appeals, motions and pretrial agreements.
  • Collected debt and financial records and ran credit checks for clients bankruptcies.
  • Processed billings to the State for court appointed cases.
  • Filed documents with the courts on behalf of the attorney Organized envelopes, postage and mail correspondence.
  • Created, indexed and maintained bankruptcy binders.
  • Developed and maintained filing and retrieval systems.
  • Entered new cases into company database.
  • Maintained [number]% accuracy in calculating discounts, interest and commissions.
  • Composed effective accounting reports summarizing accounts payable data.
Legal Assistant, 07/2000 to 02/2006
NationwideDE, State,
  • Prepared various Real Estate documents and assisted with completing record transactions.
  • Drafted contracts, mortgages, and trust instruments.
  • Assisted in preparation of planning estate documents.
  • Coordinated the schedule of tax preparation/data entry and employees to successfully complete tax filing within deadlines.
  • I organized and tracked case files.
  • Received and placed telephone calls to clients and prospective clients.
  • Scheduled all appointments.
  • Answered and directed calls using the multi-line switchboard.
  • Developed and maintained filing and retrieval systems.
Education
Paralegal Certificate: , Expected in 1 2000
Sauk Valley Community College - Dixon, IL
GPA:
Member Phi Theta Kappa international honor society for two year colleges, Beta Alpha Gamma Chapter. Clinton County Attorney's Office Clinton, Iowa Paralegal Intern.
Mediation and Conflict Resolution Certificate, Family Resources, Inc. 2010: , Expected in
- ,
GPA:
Skills
accounting, accounts payable, accounts receivable, Alpha, Attorney, billings, bookkeeping, Conflict Resolution, contracts, credit, client, clients, data entry, database, Document management, filing, financial, Inventory management, law, legal, Mediation, Excell, mail, Office, Outlook, Word, Paralegal, payroll, Quicken, Real Estate, scheduling, Spreadsheets, switchboard, tax preparation, tax, telephone, phone, TimeSlips, Typing

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Resume Overview

School Attended

  • Sauk Valley Community College

Job Titles Held:

  • Legal Secretary
  • Legal Secretary
  • Legal Assistant
  • Legal Assistant

Degrees

  • Paralegal Certificate
  • Mediation and Conflict Resolution Certificate, Family Resources, Inc. 2010

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