Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Highly focused and results-oriented office professional who successfully supports complex, deadline-driven operations. Customer-oriented and computer-savvy.

  • Microsoft Office Proficiency
  • Articulate and well-spoken
  • Time management
  • Meticulous attention to detail
  • Strong problem solver
  • Works well under pressure
  • Customer service-oriented
  • Legal administrative support
08/2013 to 10/2015
Land Researcher Hendricks Regional Health Plainfield, IN,
  • Provided all aspects of the day to day administration of a startup land surveying corporation. Provided legal research, accounting, and marketing support.
01/2010 to 08/2012
Legal Secretary/Floater Younique, Llc Lehi, UT,
  • Provided all aspects of administrative and legal support assistance to all departments within the firm.
  • Also assisted in special projects, coverage for vacations, illnesses, or maternity leave, as well as backup assistance to the receptionist.
03/2007 to 11/2010
Petroleum Supply Specialist Hendricks Regional Health Greencastle, IN,
  • Received and stored bulk and package petroleum, oil and lubricant products.
  • Issued and dispensed bulk fuels and water from storage and distribution facilities to using units.
  • Selected and submitted samples of petroleum, oil and lubricants to laboratory for testing.
  • Performed petroleum and water accounting duties.
  • Operated equipment associated with petroleum and water distribution system and multi-product pipeline system.
  • Fueled and defueled vehicles, aircraft, and stationary equipment.
  • Took emergency precautions to prevent harm to self and facilities in event of petroleum spillage or fire.
07/2006 to 02/2007
Secretary/Receptionist Arias & Associates, Inc City, STATE,
  • Provided administrative support to the President and CEO of a civil engineering firm.
  • Responsible for the greeting of external customers, answering telephones, and routing to the appropriate person or department.
  • Responsible for the preparation of engineering reports, which included the typing, duplication, and distribution to the appropriate contractors, architects, and engineers.
  • Also provided backup dispatch assistance as needed by the laboratory manager.
08/2005 to 06/2006
Legal Secretary/Assistant Law Office Of Chris H. Negem City, STATE,
  • Provided administrative and legal support to a solo family law attorney to include producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserved attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals.
  • Maintained attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements.
05/1995 to 04/2005
Legal Assistant Valero Energy Corporation City, STATE,
  • Responsible for providing administrative support to the Vice President of the Environmental, Health, Regulatory and Safety Affairs law department, as well as 10 staff attorneys and paralegals which included the typing of legal documents, reports, and routine correspondence.
  • Also responsible for the preparation of PowerPoint presentations and Excel spreadsheets for the executive staff as needed.
  • Provided internet and legal research as needed using Lexis and Westlaw.
  • Communicated with employees, management, clients, and executive staff with a high level of confidentiality.
  • Transcribed dictation from micro cassette, set up and organized conference calls, meetings, and appointments.
  • Responsible for the coordination of travel arrangements and itineraries, as well as the preparation of expense reports for reimbursement.
  • Responsible for the opening and distribution of incoming mail, answering telephones, directing calls, and the greeting and direction of internal clients and visitors.
  • Also responsible for the timely and accurate processing of departmental invoices, vendor setup, check requisitions, wire transfers, budget reports, and the monitoring and reconciliation of department controllable and budget expenses using SAP software.
  • Assisted in-house counsel with mergers and acquisitions, various asset purchase or sale transactions, and other significant matters for other business units within the corporation.
  • Assisted the Corporate Secretary with board meetings, which included the document preparation of board materials, minutes, annual meeting coordination, etc.
  • Also provided backup assistance to other paralegals with research, project development matters, and other assigned tasks and provided full support in their absence.
05/1988 to 05/1995
Secretary/Receptionist Fugro Southwest, Inc. City, STATE,
  • Provided all aspects of general office and administrative assistance to a civil engineering firm which included five professional engineers, two staff geologists, 10 engineering technicians, laboratory manager, and the manager of Business Development.
  • Responsible for the preparation of environmental site assessments, subsurface and geotechnical testing, and construction materials testing reports, which included the preparation, duplication, and distribution to the appropriate contractors, architects, and engineers.
  • Assisted with the preparation of bid submittals, letters of interest, letters of intent, etc.
  • Also, responsible for the greeting of external customers, answering telephones, and routing to the appropriate person or department.
  • Responsible for timesheet and payroll preparation using Time slips.
  • Also provided backup dispatch assistance as needed by the laboratory manager.
Expected in 2014
Bachelor of Science: Business Administration
University of the Incarnate Word - San Antonio, TX
Expected in 2001
Paralegal Certification: Paralegal Studies
University of Texas at San Antonio - San Antonio, TX
Expected in 1984
: High School Diploma
John Jay High School - San Antonio, TX

Accounting, administrative, administrative support, attorney, backup, budget, Business Development, charts, conferences, copying, CRM, clients, dictation, directing, direction, drafting, editing, filing, general office, graphics, graphs, law, legal, legal research, letters, Lexis, Mac OS, marketing, materials, meetings, mergers and acquisitions, Excel spreadsheets, Excel, mail, Outlook, PowerPoint, PowerPoint presentations, Publisher, Windows, Word, Microsoft Word, oil, Operating Systems, Paralegal, payroll, PeopleSoft, producing, project development, QuickBooks, reading, receptionist, recording, researching, research, routing, Safety, San, SAP, scheduling, telephones, travel arrangements, Typing, Visio, Westlaw, WordPerfect

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School Attended

  • University of the Incarnate Word
  • University of Texas at San Antonio
  • John Jay High School

Job Titles Held:

  • Land Researcher
  • Legal Secretary/Floater
  • Petroleum Supply Specialist
  • Secretary/Receptionist
  • Legal Secretary/Assistant
  • Legal Assistant
  • Secretary/Receptionist


  • Bachelor of Science
  • Paralegal Certification

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