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Executive Assistant to the Chief Technology Officer Resume Example

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EXECUTIVE ASSISTANT TO THE CHIEF TECHNOLOGY OFFICER
Summary

Executive Administrative Assistant adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic.Determined and proactive professional that works with a sense of urgency to anticipate the needs of senior-level executives.

Highlights
  • Microsoft Office proficiency
  • Articulate and well-spoken
  • Time management
  • Flexible
  • Excel spreadsheets
  • Professional and mature
  • Strong problem solver
  • Purchase Order review
Experience
Executive Assistant to the Chief Technology OfficerApr 2010 to Current
Kenexa
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives, assistants, staff, as well as consultants, to coordinate a variety of meetings.
  • Communicate and handle incoming and outgoing electronic communications on behalf of CTO and CCO.
  • Handle sensitive and confidential information.
  • Assist with logistics and preparation of presentation materials.
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
  • Effectively prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Coordinate travel schedule and reservations for executive management as needed.
  • Process travel and monthly expenses for the CTO and CCO.
  • Assist CTO in recruiting for key strategic initiatives and personnel within the development organization.
  • Assist in capital expenditure budgeting planning process.
Oct 2004 to Apr 2010
Siemens Medical Solutions
Procurement SpecialistJul 2006 to Apr 2010
Siemens Medical Solutions
  • Responsible for Order Management, Purchasing, Order Profitability and Financial Accounting.
  • Initiated sales orders and purchase orders to all vendors according to customer requirements.
  • Closely worked with Product Specialists and Project Managers to establish the accuracy of customer orders and site readiness.
  • Coordinated equipment deliveries from all sources to ensure complete and timely delivery to our customers.
  • Maintained SAP with up to date information regarding the factory acknowledged shipping dates, which serves as the basis for our customer delivery shipment/billing schedules.
  • Ensure proper control and disposition of all equipment through ports of entry and direct customer shipments from domestic vendors.
  • Interfaced with the factory and the Product/Marketing Groups to resolve and clarify issues with respect to equipment configurations and technical changes to ensure correct equipment deliveries.
Administrative Assistant 4Oct 2004 to Jul 2006
Siemens Medical Solutions
  • Supported the Vice President & 2 Senior Directors in their day-to-day activities.
  • Prepared and composed documents, spreadsheets and presentations.
  • Organized and maintained office supplies and files.
  • Scheduled meetings and set up travel arrangements.
  • Assisted the Vice President in calculating the quarterly incentive for 100 Project Managers.
Assistant to the President & Office ManagerAug 2002 to Oct 2004
Kuranda Financial Mortgage, Inc
  • Provided assistance to the President that included: Coordinated the daily schedule.
  • Pre-screened candidates to interview and then scheduled the interview.
  • Assisted with payroll.
  • Participated in employee performance reviews.
  • Implemented a new health and dental plan.
  • Acted as a liaison between employees and benefit carriers via the research and resolution of all benefit related inquiries.
  • Responsible for the efficient running of all office systems such as telephone, mail and copiers in addition to negotiating with vendors.
  • Responsible for running the day-to-day operations of two offices that included ordering supplies, filing, answering phones and handling all questions from the employees.
Aug 1992 to Jun 2002
Kenexa, Inc
Human Resources CoordinatorOct 1998 to Jun 2002
Kenexa, Inc
  • Provided assistance in all areas of Human Resources.
  • Specific responsibilities included: New employee orientation, coordination of employee benefits including health, dental, and 401(k).
  • Acted as liaison between employees and benefit carriers by researching and resolving all questions related to benefits.
  • Coordinated all payroll change requests and acted as primary contact between Human Resources and Payroll Department, answered all inquiries from employees.
  • Worked on various projects for Human Resource Department including merger and 401(k) plan and transfer of funds; benefit integration for merger/acquisitions companies.
Associate RecruiterJun 1997 to Oct 1998
Kenexa, Inc.
  • Recruited and screened potential candidates for temporary and contractual positions (administrative, customer service, etc.) through the company's temporary staffing division.
  • Communicated with clients to ascertain their needs and ensure their satisfaction with temporary employees.
  • Communicated with temporary employees to assure their understanding of position requirements and their dependability.
Internal RecruiterDec 1996 to Jun 1997
Kenexa, Inc.
  • Conducted recruiting and interviewing for internal positions.
  • Prepared and ran advertisements; conducted phone screens and initial in-person interview.
  • Coordinated interview schedule with all partners/managers in the organization for potential candidates.
  • Prepared offer letters for final candidates.
Assistant to the CEO & Office ManagerAug 1992 to Jun 1997
Kenexa, Inc.
  • Worked in dual capacity as corporate office manager and Assistant to the CEO.
  • Handled all scheduling and travel arrangements for the CEO and other partners in the company.
  • Coordinated meetings with potential merger companies.
  • Supervised a staff of 7 administrative assistants who supported the partners and sales staff, including administering quarterly reviews, hiring and training.
  • Responsible for the efficient running of all office systems such as telephone, mail and copiers, in addition to negotiating with vendors.
Education
BS, Human ResourcesRosemont College － Rosemont, PA
Associates Degree, Retail Management1988Delaware County Community College － PA
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Resume Overview

Companies Worked For:

  • Kenexa
  • Siemens Medical Solutions
  • Kuranda Financial Mortgage, Inc
  • Kenexa, Inc
  • Kenexa, Inc.

School Attended

  • Rosemont College
  • Delaware County Community College

Job Titles Held:

  • Executive Assistant to the Chief Technology Officer
  • Procurement Specialist
  • Administrative Assistant 4
  • Assistant to the President & Office Manager
  • Human Resources Coordinator
  • Associate Recruiter
  • Internal Recruiter
  • Assistant to the CEO & Office Manager

Degrees

  • BS , Human Resources
    Associates Degree , Retail Management 1988

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