Contract Specialist Instructor, 09/2013
to Current Defense Contract Management Agency
London, Ontario 8 months Administrative Contracting Officer GS-12 Serves a warranted Administrative Contracting Office (ACO) responsible for the administration of a group of contacts such as fixed-price; fixed-price with incentives; cost-plus fixed fee; basic ordering agreements (BOA); commercial contracts; and hybrid contracts containing a mixture of types and provisions.
Contracts are for complex equipment components and spares for major systems, engineering and scientific studies, extensive technical services or research and development for specialized procurement of equipment or components.
Contractor performance, systems, policies, and procedures are monitored and evaluated in accordance with contract requirements.
Organizes team members' duty assignments to assure overall mission accomplishment with individual assignments based on team priorities, capabilities of team members.
Reviews, amends, and accepts/rejects the completed work of team members.
Provided required contract administration functions, such as determining eligibility and verifying evidence of contractor's progress for approval of contract financing, progress payments, and performance based payments, reviewing and making recommendations on pricing reports; reviewing and negotiating spare parts orders; reviewing and providing recommendations on contractor proposals or negotiating and monitoring contractor's compliance with contract, regulatory, and statutory provisions.
Monitors expenditures on cost, incentive, and certain fixed priced contract requiring funds control.
Performs analysis and uses risk management techniques to establish a plan for monitoring contract performance and to provide appropriate insight into selected contractor systems or procedures.
Negotiates prices and executes supplemental agreements for services, spare parts, provisioned items, and repairs.
Personally reviews contractor proposals when precedents are available or obtains technical reviews when in-depth evaluations are necessary; resolves disagreements between auditor and contractor involving audit determined rates; and negotiates prices for unpriced orders under basic ordering agreements.
Negotiates directly with contractor personnel to obtain an agreement and prepares negotiation memoranda to explain rationale and methods used in arriving at the final settlement.
Conducts initial post award conferences with the contractor to provide information and clarify standard and special provisions of the contract.
Throughout the life of the assigned contracts, maintains close coordination with contractor management and confers with contractor's executive personnel and officials to adjust or clarify conflicting interpretations of the contractual provisions, allowability of costs, and to resolve problem issues.
Thorough knowledge of federal statues, the Federal Acquisition Regulation (FAR), DoD directives applicable to acquisition, contract administration principles, policies, and procedures to administer a group of contracts, including contracts with complex requirements involving difficult contracting issues and a wide variety of contracting problems.
Monitors contractor performance for compliance with laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements Resolves delivery schedule problems with contractor and buying activity, and negotiates delivery schedule changes.
Negotiates with contractors for consideration when delinquencies occur Receives requests from procuring activities for specific services and/or products specified under BOAs, or by provisioning and spare parts clauses of contracts.
Reviews requests and meets with the contractor to assure understanding of the requirements.
Performs final closeout of assigned contracts; e.g., assures delivery, inspection and acceptance of contractual end items and that all administrative and reporting actions have been resolved before recommending final closeout of the contract.
Works to resolve disposition of funds listed on the canceling funds report.
Broad knowledge of acquisition management, Government contracting laws and regulations.
Contractor performance, estimated costs, pricing systems, financial policies, and cost control procedures are monitored, analyzed, and evaluated in accordance with financial and contract administration requirement.
to 01/2011 Department of Veterans Affairs – Cincinnati,
2 years 3 months Contract Specialist GS-9/11 Warranted Contracting Officer (purchase up to 5 Million dollars) Facilitate and/or assist in the procurement planning process, which includes but is not limited to: developing and reviewing requirements for Statements of Work and SOO's, determining the appropriate method of procurement, prepare small solicitation packages to other contracting agencies for procurement off available IDIQ(s), BPA or other schedules, contract administration and closeout.
Advise technical personnel as to inadequate, ambiguous, or vague specifications to avoid Government liability and prepare required findings and sufficiently document determinations in this regard.
Conduct public bid openings, review bids and determine responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding and conduct de-briefings with non-successful contractors.
Utilize E-buy and GSA advantage for small purchases and released open market procurements on FedBiz Ops.
Resolves protests, mistakes in bids, late bid situations, and eliminates unacceptable proposals and notifies offerors concerning further negotiation or elimination from the competitive range Develop acquisition plans for multiyear contracts and requirements packages.
Manage contracts from cradle to grave including negotiations, awards, modifications, administration, and closeout.
Assures thorough completion of actions to include but not limited to; pre-award evaluations, Justification and Approval, Price Negotiation Memorandums, and discussions with offerors.
Issue RFQs, RFPs, RFIs, and IFBs Serves on source selection boards for selecting prospective contractors that will provide the government the best value for its dollars.
Evaluate bids and proposals while providing expert advice and assistance on a variety of contractual issues Ensure achievement of socioeconomic goals such as those affecting small veteran owned business, and disadvantaged businesses Coordinating with end users to develop solicitation packages and evaluate bids and proposals Able to effectively write documents that are clear, relevant, concise, well organized, and grammatically correct Responsible for post award administration, termination and closeout actions contracts upon completion and resolves all conflicts, final dispositions of payment, and obtain adequate release of claims.
Communicates effectively and takes responsibility for listening to all sides.
Ensures all documents are properly created, stored and transmitted in the electronic contract management system (eCMS).
Contract Specialist, 01/1986
to 03/1990 United States Air Force Langley AFB – VA
Executes contracts in support of base operational activities and performs necessary functions related to the contract pre-award process, i.e., work necessary to secure a contract to acquire goods and services.
Prepares invitation for bid, publicizes the requirements for items and services to be procured, issues the solicitation document, reviews the bids for responsiveness, determines financial responsibility and performance capability of the bidders, and awards the contract and perform contract administration functions.
Prepared bid requests, review pricing and determine which contract to use in accordance with mission objectives; communicated status to the Contracting Officer as to the progress of the award Assessed work requirements, drafted and processed purchase orders; created preventative maintenance agreements, evaluate lease options versus purchase justifications and forward recommendations to the Contracting Officer Awarded and administered service contracts for the 1st Tactical Fighter Wing, HQ TAC and 34 associate units - Ability to communicate orally with people from a variety of backgrounds and varying levels of understanding.
Communicated with vendors and internal personnel on contract awards and stipulations, held pre performance conferences; administered any contract modifications Evaluated supply needs and authorized purchases; developed new vendor opportunities Utilized the Base Contracting Automated System (BCAS) to create, track, modify and administer contracts.
Masters of Acquisition Management: 1 2014 American Graduate University -
Bachelor of Science: 1 2006 University of Cincinnati -