Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
Professional Summary

Sr Accountant/Certified AP Specialist with expertise in all aspects of Accounts Payable seeking to find and maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Motivated to learn, grow and excel in Finance.

  • Accounting principles
  • Account reconciliation processes
  • Dynamics 365 Epicor
  • Accounts Payable Electronic Invoicing
  • Excel, Word
  • Customer Support
  • Concur T & E Solutions Compliance
  • Reconciling
  • Mentoring
  • AMEX Program Administrator
Work History
Sr. Accountant/Accounts Payable, 05/2019 to Current
American Dental Partners, Inc.Savage, MN,
  • Month-End and Year-End Accounting Activities Weekly/Monthly.
  • Process Options Travel Activity.
  • Process American Express Activity.
  • Verify AP Aging (Sub-Ledger) equals GL Balance.
  • Reconcile Travel Advance Account.
  • Reconcile Pre-Paid Expense Accounts.
  • Reconcile Accrued Expense Accounts.
  • Reconcile Monthly Postage Reports.
  • Prepare Monthly Bank Reconciliations for three entities.
  • Prepare monthly/weekly/Daily Journal Entries as needed (Sales & Use Tax, Investment entries, bank transfers, postage, re-classes etc.
  • Provide Support to the Finance Team as needed.
  • Month-End Close.
  • Year-End audit and Tax Preparation-Year-End Reconciliations.
  • Budgeting.
  • Document Retention & Destruction.
  • Accounts Payable (MS Dynamics Great Plains & PN3 Solutions).
  • Manage Full Cycle Accounts Payable.
  • New Vendor Set-up and Maintenance.
  • ACH/Direct Deposit Set-up and Updates-Verify Validity.
  • Accounts Payable Payment Request Review.
  • Maintain AP Inbox of all incoming invoices, inquiries, employee concerns and requests.
  • Review invoice and/or Contract for payment.
  • Proper/Consistent GL Coding (Budget).
  • Ensure proper 1099 classification and recording of 1099 amount vs Non 1099.
  • Travel Expense Report Review.
  • Proper/Consistent GL Coding.
  • Review, Research and Correct exceptions (missing receipts/explanations, etc.
  • Process open Accounts payables for Four Entities.
  • Print Checks, Process ACH’s.
  • Upload Positive Pay, ACH File and ACH Pre-Note File to Bank.
  • Maintain Check Logs.
  • Stop Payments.
  • Respond to Positive Pay and Fraud Filter Notifications from Bank.
  • Maintain/Monitor Outstanding check List.
  • Daily-Clear checks in MS Dynamics Great Plains as they clear the bank.
  • Monthly-Follow up on OS Checks older than 30 days.
  • Annually-Prepare the DC Unclaimed Property Filing.
  • Year-End Preparation of IRS Form 1099 by legal due date.
  • Resolve Invoice and Payment Issues with Staff and/or Outside vendors.
  • Responsible for Automated Accounts Payable Platform (PN3).
  • Ensure consistency/data integrity between MS Dynamics GP and PN3 Solutions.
  • Set up new user accounts and remove existing user accounts as necessary.
  • Train new Staff and Volunteers on how to use PN3 Solutions.
  • Maintain Procurement Authorizations for Staff based on Job Title.
  • Set up, maintain and edit AP Payment Request approval process based on Procurement authorizations.
  • Monitor Accounts Payable Email box and route invoices to the appropriate staff member for coding and approval.
  • Set up contract parameters on vendor record and monitor reports generated from PN3 Solutions to ensure contract values are not exceeded.
  • Set up and maintain recurring payments.
Senior Accounts Payable Specialist, 10/2007 to 05/2019
Acutus Medical, Inc.Phoenix, AZ,
  • Perform full cycle AP duties in a high volume, fast paced environment for PhRMA and PhRMA Foundation.
  • Review and approve vendor master files in MS Dynamics and maintain vendor folders.
  • Process in excess of 50‐60 invoices per day to ensure timely vendor payments.
  • Responsible for processing 400‐500 monthly scheduled payments.
  • Responsible for processing 60‐70 Quarterly Research Starter Grants to award recipients on behalf of the Pharmaceutical Industry.
  • Maintain AP Inbox of all incoming invoices, inquiries, employee concerns and requests.
  • Process incoming invoices daily in DocuSign for coding and VP approvals.
  • Perform Customer service.
  • Process wire payments, stop payments & Positive Pay through Bank of America.
  • Responsible for overseeing, training and mentoring new and temporary staff on all AP procedures.
  • Review invoices, check request, contractual payments, credit memos, debit adjustments, wire payments and re‐classes on a highly accurate and timely basis, ensuring posting to the appropriate expense account and accounting period.
  • Review and manage monthly Sales & Use Tax.
  • Review & Approve AP Liability Recon Monthly.
  • Reconcile monthly wire activity for three operating accounts before monthly close.
  • Prepare monthly Rent Schedules for fifteen field offices for payment.
  • 1099 Year End Processing/B‐Notices.
  • Unclaimed Property/Escheatment processes.
  • Responsible for T&E training for all new employees & conduct refresher training on AP Processes and Policy for current 217 employees.
  • Point person for all staff inquiries related to Concur and AMEX.
  • Prepare Company BTA(AMEX) and P‐Card reports for payment in Concur.
  • Audit & Code employee T&E and Cash reports through Concur to ensure timely payment or reimbursement.
  • Assist with year‐end accrual schedules to include preparing of Journal Entries and maintaining a detailed schedule of all accrued items.
  • Provide Assistance with internal audits.
Accounts Payable Specialist, 02/2007 to 10/2007
Accounting PrincipalsCity, STATE,
  • Audited and coded employee Travel Expense Reports and Reimbursements.
  • Coded vendor invoices.
  • Set up and maintained vendors and employees.
  • Contacted employees regarding any discrepancies with their expense reports.
  • Verified the reimbursement amounts on the check vouchers before checks are sent to employees.
  • Verified and post batches.
  • Other duties as assigned.
Administrative/Accounting Clerk, 02/2000 to 08/2006
Prosperity Bank & TrustCity, STATE,
  • Performed accounts payable on a daily basis of approximately 150‐200 Vendors.
  • Processed employee expense reports on a monthly basis.
  • Reconciled the institutions official checks to include certified, expense, cashier and teller over/short balances with daily cash item collection reports and analyze variances.
  • Assisted the VP of Operations with the recording and balancing of prepaid and fixed assets.
  • Maintained customer checking and savings accounts by posting fees, deposits and withdrawals on a daily basis.
  • Processed and posted returned deposited items and non‐sufficient funds items by returning them to the original bank for payment or charging it back to the customer’s account.
  • Supervised the preparing and mailing of customer statements weekly/monthly.
  • Performed receptionist duties such as filing, ordering of bank and office supplies, answering the switchboard, preparing internal spreadsheets for senior management and helping customers.
  • Performed Proof Operator duties which included the encoding and processing of over 2,000 checks to be sent to the Federal Reserve Bank.
  • Assisted with the preparation of sending and receiving of daily wire transfers.
Bachelor of Science: Accounting, Expected in
Norfolk State University - Norfolk, VA
  • Certified Accounts Payable Specialist- 2009-Present

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  • Norfolk State University

Job Titles Held:

  • Sr. Accountant/Accounts Payable
  • Senior Accounts Payable Specialist
  • Accounts Payable Specialist
  • Administrative/Accounting Clerk


  • Bachelor of Science

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