Sr. Assistant, Fort Dodge Administration, seeking a position that will allow me to utilize my strong communication and organizational skills in a progressive office environment. Over 25 years experience as a key contributor in a dynamic office environment Disciplined, detail oriented, positive attitude, strong interpersonal skills, dependable, able to adjust priorities when appropriate Proficient in Microsoft Word, Excel and PowerPoint Multiple database/on-line computer software programs (SAP GBS, Concur travel, Mastertrak, Invoice Track, etc.) I consider the skills and knowledge that I have gained over the years as an Administrative Assistant invaluable. I understand the concepts and trends within business and office environments. I'm current in my knowledge and experience with our office systems and equipment (PCs, copiers, scanners and AV/conferencing.) I continuously improve my communication skills individually and as a team member. I regularly exercise the importance of time management/organization skills, teamwork and professionalism necessary to be successful in an administrative career.
Fort Dodge Administration - Boehringer Ingelheim Vetmedica, IncFort Dodge, IowaSenior Coordinator05/2015 to Current
Provide administrative support to Bio R&D Fort Dodge, Bio R&D Ames, Veterinary Services, Animal Care, Poultry, The RED Team, and the Bio R&D QA Archivist.
Primary contact person for Bio R&D, Bldg.
130 Purchase all lab supplies and materials for the scientists in the Fort Dodge and Ames facilities as well as Veterinary Services, Animal Care, Poultry and The RED Team.
In order to streamline purchase order procedures between two sites (Fort Dodge/Ames) an efficient and effective procedure is extremely important in eliminating possible impact on project studies in R&D.
An electronic ordering spreadsheet has been created for use at both sites which allows information to be easily transferred into our SAP GBS ordering system.
Primary person in charge of the R&D Purchasing Card for purchases of non-capital goods that are not available via Hubwoo online ordering.
Reconcile charges and attach receipts monthly.
Complete "Goods Receipt" confirmations on all orders received in a timely manner as to not impact the payment of an invoice.
Complete New Vendor Forms, W9's (W8 for foreign vendors) and ACH forms.
Submit completed forms to BIVI AP to set up as a new Purchase Supplier.
Collect and distribute incoming and outgoing mail/packages as well as all FedEx packages being shipped out.
Maintain Mastertrak Database for Bio R&D Laboratory Notebooks, Companion Animal Binders and Study Reports.
Contact person responsible to create and submit maintenance notifications in SAP to request maintenance and repairs for R&D building 130.
10/2014 to 12/2014
I took on the responsibility of assisting R&D St.
Joseph w/their Ariba, non-Ariba, e-Req POs, invoicing, monthly reconciliations as well as chemicals receiving until a replacement was hired.
With the added responsibilities, orders have been placed and delivered in a timely manner at both the Fort Dodge and St.
Create and submit work orders relating to Corrective Maintenance (if something needs fixed, equipment inspection), EAM update (informs maintenance that equipment has been moved, equipment added), Building & Grounds (wall repair, painting, etc.
Boehringer Ingelheim Vetmedica, IncFort Dodge, IowaAdministrative Assistant II11/2009 to 05/2015
Provide Administrative support to Bio R&D, Veterinary Services and Animal Care.
Primary contact person for R&D, Bldg.
130 - Ensure the R&D facility is well maintained.
Purchase all lab supplies and materials for the scientists in Fort Dodge.
Wyeth, Fort Dodge AnimalFort Dodge, IowaAdministrative Assistant/China Registration Assistant09/2001 to 10/2009
Provide administrative assistance to the International Regulatory Affairs Director of China Registrations.
Assistant to the Global Director of Poultry Research and Development.
Organize and coordinate conference calls, project team meetings and events (US & International) including agenda and minutes.
Assist in submissions for International Regulatory Affairs applications for product registration.