Secretary Resume Example

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(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

T3 - Secret Clearance

Personable secretary with experience employing exceptional relationship-building abilities to cultivate positive rapport among clients, staff and management. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.

  • Confidentiality understanding
  • Database management
  • Letter writing
  • Sensitive material handling
  • Editing and proofreading
  • Issue response and resolution
  • Scheduling and calendar management
  • Office Administration
  • Organization
  • Verbal and written communication

Education and Training
Columbia Southern University Orange Beach, AL Expected in : Business - GPA :
Mission Health System, Inc - Secretary
Asheville, NC, 01/2019 - Current

Review and return or finalize packages, reformat electronic or handwritten drafts and updating or revising existing databases or spreadsheets. Identify errors and correct small issues or returns to originator for corrections. Coordinate with submitting offices to correct errors in correspondence. Provide accurate, professional and courteous guidance for adjustments.

Establish deadlines for re submissions, and follow up and advise supervisor of missed deadlines. I Ensure no more than 5 days business days lapse for response without elevating to the supervisor.

Monitor suspense's and deadlines for all correspondence/packages and advise supervisor when the package is within 3 days of the deadline or is at risk of becoming overdue. Advise flights and sections of updated administrative information within 3 duty days of receipt.

Take messages for all callers and visitors and provide the information to the intended recipient within 1 hour. Gather accurate information from visitors/callers to include correct name, number and nature of visit or call. Serve as point of contact for information for callers and visits. Assist by providing information, directing to an appropriate staff member or electronic site.

Check the commander's organizational mailbox at least every business day and forward information to appropriate command section staff and/or flight chiefs. * Maintain accurate calendar information for the commander and the

Deputy. I notify all attendees of times/locations and changes. Advise the command section immediately of changes for same-day meeting.

Match internal calendar with MSG calendar at least weekly to ensure accuracy and awareness of meetings. Work with MSG, BW, external and internal agencies to set up meetings.

Manage RSVPs for events such as ALS Graduations, and banquets, etc for the Commander, Deputy and Chief.

Maintain access and currency with all systems to include vPC. Remain current on procedures for in-processing, drug demand, evaluations and decorations.

Department Of Administrative Services, State Of Ohio - Tax Examiner
Northwood, OH, 10/2017 - 01/2019

Assisted in collecting, analyzing, and disseminating information on Federal taxation for economic and financial analysis, via the CITRIX system.

Assisted in identifying, location and acquiring tax return or data missing from the statistical study.

Performed error resolution of computational and tax law-based consistency tests.

Assisted in the evaluation of quantitative data to determine the relative effectiveness of various approaches to redesigning IRS work processes.

Participated in the organization and presentation of production data for SOI customers.

Analyzed data for reasonableness and accuracy and resolve data inconsistencies.

While working I report any errors and make suggestions to Headquarters via the communication log.

In order for the data to be accepted it must pass acceptability test on the computer. If it fails I must determine the reason and correct it.

Maintained confidentiality of all Personal Identifiable information (PII) electronic records and paper components of health, financial and legal tax returns filed by individuals and businesses, whether at the municipal, state or federal level.

Kpmg - Tax Technician
Honolulu, HI, 01/2010 - 10/2017

Performed case analysis on pre-classified returns to identify and resolve additional issues during the course of the examination. Contacted taxpayers through correspondence or telephone to obtain information, explain liability, and encourage compliance.

Performed necessary research using various program planning, funding, and management information systems. Computed gross income for validation and make appropriate adjustments based on tax information and/or schedules that have been submitted by the taxpayer, taxpayer’s representative, and/or third party to provide accurate assessment of overall case intent. Initiated special handling notices that provide a detailed explanation of corrections made to the taxpayers account and provided them with all necessary required actions, while taking appropriate action to protect the government’s interest’s regarding imminent statute expiration cases. As a result of my support, my overall customer accuracy exceeds the 95% requirement set by headquarters.

Compiled figures, maintain records, compiled reports, or performed other procedural work which represents the transactions or business of the organization. Performed various kinds of duties which require applying a practical knowledge of regulations and precedent cases. I was required to apply specific procedures, methods and or policies established during the course of my work.

Performed specialized work by preparing data for automated financial systems and writing synopses of audits and prepare financial reports along with deciding entitlement against definitive criteria.

Provided telephone assistance to the public in answering technical questions on specific tax laws and other related tax matters to provide guidance and understanding of corrected and/or amended tax issues, and knowledge of the organization and functions of activities involved in providing logistical support. Followed all disclosure rules and regulations to help prevent identity theft to validate that whom I am speaking with, has full authority to receive personably identifiable account information.

Educated taxpayers and/or their representatives regarding tax obligations, responsibilities, rights, and options, including possible adverse consequences of decisions. Fully advised taxpayer of all rights and, as applicable, secures agreement of taxpayer to final decision.

Prepared comprehensive work papers that accurately document phone conversations, technical actions taken and any required documentation to support and/or assist in account resolution. Ensured that all time frames are met to protect the agency and taxpayers rights that relates to statute dates.

Worked the Identity (ID) Theft cases, which included frivolous returns with ID theft indicators. Due to the technical difficulty of ID Theft cases, I was required to research additional programs to accurately determine and/or identify ID theft related issues which required for me to also have knowledge of some or all of the logistics support activities involved. Applied freeze codes to the account to ensure erroneous refunds were not released and adjusted all necessary liabilities and civil penalties based on frivolous return assessments and/or conclusions.

Ensured that all applicable tax matters are resolved at the lowest cost to the taxpayer, as well as the agency. Coordinated and evaluated the efforts of functional specialists to identify specific requirements and to develop and adjust plans and schedules for the actions needed to meet each requirement on time. Contributed to the overall success of the organization by monitoring casework for accuracy to deliver and support the operational goals that have been allocated each fiscal year.

Because of my profound technical writing capability, I was utilized in providing detailed feedback to staff, technical advisors and quality leads to assist and/or support accurate account resolution when assisting others with difficult technical questions. Assisted in the training of new hires, 100% reviews and maintain system updates and time-frames when required, to ensure correct processing methods.

To ensure that my team maximized their technical capability I used my ability to integrate the separate functions in planning or implementing a logistics management program. Assisted with the mapping of the new network system to provide efficiency when working inventory.

Bed Bath & Beyond - Clerk
Thousand Oaks, CA, 07/2009 - 10/2010

Prepared and maintained regular production/inventory reports using established formats and sources of data applicable to the program, functions, or organization. Corresponded with the taxpayers as well as representatives and/or attorneys for missing or incorrect information. Followed all security and disclosure laws by adhering to the safety and security of protecting personably identifiable information. Balanced workload as well as helped others to maintain timeliness on all casework that flowed throughout the team.

Since the Employee Survey was a huge part of our culture; served on a project to implement a different approach on how employees viewed the survey. The object was to build a paradigm, to create a culture focusing on the future instead of the past. gathered input from subordinates, held discussions to identify concerns, gathered ideas and/or suggestions to engage employees and hold employee engagement activities that would influence the concept of future visionary improvements.

Due to my extensive technical knowledge of the service’s functions, consulted and partnered with all levels of management to develop a new training guide for new employees that would provide a clearer understanding of Power of Attorney program procedures. Shared this process with PAS to provide them with identical information of delivered training material.

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How this resume score could be improved?

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Resume Strength

  • Length
  • Personalization
  • Strong Summary
  • Target Job

Resume Overview

School Attended
  • Columbia Southern University
Job Titles Held:
  • Secretary
  • Tax Examiner
  • Tax Technician
  • Clerk
  • Some College (No Degree)