Secretary Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Seasoned Secretary with solid 20+-year background in high-volume office settings. Strong regulatory knowledge, multitasking abilities and independent thinking skills devoted to enhancing team performance. Well-organized and hardworking with adaptability and responsiveness for changing demands.

  • Certifications/Licenses
  • IIMC Municipal Clerks Certificate (Year 1)
  • 10-key calculator, Excel
  • Administrative, Microsoft Office software
  • Administrative support, Office
  • Office equipment
  • PC computer
  • Email
  • Filing
  • General office
  • Excel Spreadsheets
  • Confidentiality understanding
  • Prioritization and time management
  • Sensitive material handling
  • Schedule management
  • 10-key proficiency
  • Data entry documentation
  • Editing and proofreading
  • Detailed meeting minutes
  • Inventory purchasing
Secretary, 10/2018 to Current
Mission Health System, Inc Waynesville, NC,
  • Create meeting notes and other documents to enhance collaborative process.
  • Receive and route incoming correspondence to promote timely communication.
  • Complete supply orders and maintain appropriate levels of office supplies.
  • Draft and correct professional internal memoranda and less formal email communication.
  • Maintain organized filing system of paper and electronic documents.
  • Maintain student files to include personal, educational, and disciplinary information.
City Clerk/Court Clerk, 04/2015 to 06/2017
Arizona State University Tempe, AZ, USA
  • Conduct daily business of the city to include billing of municipal water and sewer, including accepting and logging payments.
  • Maintained all City records, books, files, and documents.
  • Maintained custody of Ordinances and other official documents and records.
  • Issued building permits to contractors building new homes.
  • Prepared Agendas, minutes, water delinquency reports, payroll reports, petty cash reports, court reports, ordinances, resolutions, etc., and prepared board meeting packets for City Council Meetings.
  • Prepared official documents and notices for action by governing body.
  • Attend City meetings, prepare and publish notices of meetings, as required by law, then provide certified copies of proceedings and records of the City.
  • Process contracts and other official documents from Council actions.
  • Sign certificates and other papers requiring the signature of the City Clerk.
  • Worked with Bond Counsel to prepare, sign, publish, etc.
  • For special assessments and bond issues.
  • Maintained accounts of bonds issued by the City.
  • Typed correspondence for the Mayor and Council Members.
  • Managed Mayor's calendar and scheduled appointments.
  • Screened Mayor's calls and correspondence and responded independently when possible.
  • Maintained election records.
  • In processed new employees, benefit enrollments, and terminations.
  • Participated in annual audit.
  • Served as Freedom of Information Officer.
  • Calculate and input water usage of each homeowner to system for billing purposes and collect and post payments accordingly.
  • Assist City Prosecutor and Municipal Court Judge.
  • Prepared quarterly and annual reports for municipal court.
  • Received and processed each citation issued by City Police.
  • Prepared dockets of cases to be heard for trials, dispositions, and arraignments.
  • Prepared case files, and posted files or documents accordingly.
  • Administered oaths to witnesses.
  • Recorded minutes and processed sentencing and penalties.
  • Recorded case disposition, court orders, and arrangement for payment of court fees.
  • Prepared and issued Notice to Appears, Bench Warrants, Subpoenas, Driver's License Suspensions and Reinstatements.
  • Acted as Liaison with Municipal Court Judge, City Attorney, Court Appointed Attorneys, Client's Attorneys, Bondsmen, etc.
  • Maintained all Court Records.
  • Deposit all monies and sign all checks of the City., Perform a variety of general administrative support tasks; prepare reports and correspondence.
  • Operate all office equipment, PC computer and printer, fax machine, 10-key calculator, and reproduction machines.
  • Answer telephone for all incoming and interoffice calls in a courteous and professional manner.
  • Promptly, thoroughly and accurately disseminate telephone messages to management and employees.
  • Gather special report materials, forms and summaries at the request of management.
  • Requisition supplies and complete routine office reports.
  • Process incoming and outgoing mail.
  • Perform other duties as assigned.
Administrative Specialist, 02/2013 to 03/2015
Arizona State University Tempe, AZ,
  • Prepare and maintain company documents and reports.
  • Make travel arrangements including airline and hotel reservation for employees.
  • Schedule meetings, book meeting rooms and prepare meeting agenda.
  • Answer and route phone calls and take messages.
  • Handle incoming and outgoing mails.
  • Organize trainings, client meetings, team meetings and events as needed.
  • Provide operations support and documentation support for Managers.
  • Monitor and manage expenses within the allotted budget Review and approve the expense reports.
  • Determine the administration issues and resolve them for smooth office operations.
  • Manage the calendar of senior managers on daily basis.
  • Provide support in preparing project documents, reports and brochures.
  • Coordinate the administration activities involved in the employee recruitment, performance evaluation and termination processes.
  • Review and revise the work order for administration staff daily.
  • Monitor the service calls and dispatches them accordingly.
  • Coordinate with inside staffs and outside agencies for daily administrative operations.
  • Prepare work to be accomplished by gathering and sorting documents and related information.
  • Pay invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment.
  • Obtain revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
  • Collect revenue by reminding delinquent accounts; notifying customers of insufficient payments.
  • Prepare financial reports by collecting, analyzing, and summarizing account information.
  • Maintain accounting ledgers by posting account transactions.
  • Verifie accounts by reconciling statements and transactions.
  • Resolve account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
  • Maintain financial security by following internal accounting controls.
  • Secure financial information by completing data base backups.
  • Maintain financial historical records by filing accounting documents.
  • Contribute to team effort by accomplishing related results as needed.
  • Calculate and enter timekeeping and payroll information weekly.
Administrative Specialist, 10/2012 to 01/2013
Robert Half International City, STATE,
Education and Training
: , Expected in 2019
Notary Public for the State of Kansas - ,
: , Expected in 2016
Hugo Wall School of Public Affairs--Wichita State University - ,
IIMC Municipal Clerks Certification (Year 2): , Expected in 2015
Hugo Wall School of Public Affairs--Wichita State University - ,
Series: , Expected in 2015
- ,
: Mini Governing Body Institute--Municipal Leadership Academy Certificate of Notary: , Expected in 2015
- ,
Activities and Honors
IIMC Municipal Clerks Certificate (Year 1)
Additional Information
  • Authorized to work in the US for any employer

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Resume Overview

School Attended
  • Notary Public for the State of Kansas
  • Hugo Wall School of Public Affairs--Wichita State University
  • Hugo Wall School of Public Affairs--Wichita State University
Job Titles Held:
  • Secretary
  • City Clerk/Court Clerk
  • Administrative Specialist
  • Administrative Specialist
  • IIMC Municipal Clerks Certification (Year 2)
  • Series
  • : Mini Governing Body Institute--Municipal Leadership Academy Certificate of Notary