Accomplished Administrative Assistant, with strong work ethic and capable of handling a wide range of administrative functions and consistently producing top-quality work. I am Proactive “take-charge” professional with over twenty-nine years of success providing administrative support to the Educational system. Work effectively in a fast-paced environment, with strong organizational skills with attention to detail, accuracy and ability to prioritized tasks by order of importance to meet deadlines. Accomplished fundraising by demonstrating and planning skills to accomplish goals and everyday work expectancy and meeting company goals. Also, I am Bilingual in English/Spanish with excellent interpersonal written and verbal skills. Plus the know how to inspire others to find a creative solution to challenging situations or problems.
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- Offered every visitor immediate, personalized and friendly assistance by helping with attendance and front office.
- Answered questions and fulfilled requests with friendly and knowledgeable service.
- Ordered and restocked supplies.
- Proofread documents carefully to check accuracy and completeness of all paperwork.
- Supported development and implementation of clear and successful policies, procedures for smooth and efficient operations.
- Collected, evaluated and stored transcripts in order in permanent records.
- Completed school registration for about 400 students accurately and efficiently.
- Responded to incoming department phone calls and directed callers to appropriate staff based on need.
- Tracked data regarding student absences, truancy offenses and disciplinary actions with daily updates.
- Placed calls to parents to determine reasons for students' absences, meticulously noting details.
- Gathered attendance data for 50 classrooms and uploaded into school's database each day.
- Improved productivity initiatives, including coordinating itinerary and scheduling appointments.
- Payroll for all staff.
- Lead Fundraising for school activities.
- Received incoming packages and mail, dispersed parcels and shipped outgoing items for team of 15 Teachers.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Exercise a high level of personal discretion in handling confidential matters.
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
- Yearbook Assistant, collaboration with the yearbook teacher.
- Registration activities calculate grade point averages, class rank and prepare honor rolls, process new student records, including requesting transcripts and records from other schools.
- Process and maintain accurate attendance records, student records and health records.
- Set travel arrangements and gathered documents for management and executive staff meetings and trips.
- Keeping personal discretion handling of evaluations and all confidential matters.
- Received and routed incoming calls and correspondence to promote timely communication.
- ASB money intake, bank deposits, enter into School Web an ASB program, print out invoices, PO’s, keep budgets for more than 23 clubs.
- Keep the budget for the schools accounts; buy all supplies for classroom to custodial needs through the DS program.
- Coordinate when teachers are absent getting substitutes through AESOP program. Keep attendance for all staff members.
- Enter all time-sheets for hourly staff members, create EWA, SBA a school program for staff that need extra hours or attend conferences and training’s.
- Fundraising for Drama, Sports and Field Trips.
- Registrar keep all records of former and current student data files, send transcripts to colleges and transferring students, request transcripts and records from other schools.
- Transmitted information or documents to customers, using computer, mail or facsimile machine.
- Maintained general office organization and cleanliness.
- Organized client correspondence prepared mailings and handle high call volumes.
- Monitored office inventory to maintain adequate supply levels and order products.
- Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
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School Attended
- CSUSB
- CSUSB
- West Coast Christian College
- Fontana High School
Job Titles Held:
- Registrar / Attendance
- Administrative Assistant to the Principal
- Administrative Secretary Principal Office Manager
- Front Office Coordinator
Degrees
- Master of Arts
- Bachelor of Arts
- Associate of Arts
- High School Diploma
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