Purchasing and Supply Management Specialist Resume Example
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PURCHASING AND SUPPLY MANAGEMENT SPECIALIST
Professional Summary
Driven Purchasing Manager with strengths in streamlining procurement operations while achieving cost savings and improving reporting procedures.
Affiliations
Reputation as a creative and ambitious professional with the ability to cultivate vendor relationships, aggressively negotiate pricing and delivery options, and ensure that all goods are procured at maximized cost savings. Expertise in managing all procurement and logistics challenges; from identifying international suppliers, to securing appropriate customs documentation to secure deliveries. Extensive utilization of Excel spreadsheets to gather, identify and analyze data; perform cost benefit analysis to ensure maximized inventory for minimized costs. Ensure timely procurement for key project deliverables, incorporate project management best practices including , task identification, project planning, and status review High-performing management style with expertise in building/optimizing organizational processes, measurement systems, and professional teams to maximize business results. Expertise in working with customers to understand business requirements, define plans and facilitate solutions. Effective problem solver with technical discipline, business acumen, and talent for practical implementation. Talent for fostering and leveraging collaborative relationships with internal and external resources to shorten project cycles, improve company effectiveness, optimize productivity, and reduce costs. Utilize demand planning and forecasting models to identity and circumvent potential issues. Effectively interact with leadership team to manage inventory and detail cost reduction methods. Track record of significant achievement, to include reducing costs, improving sales and profits, and developing and improving purchasing programs to meet corporate objectives.
Skills
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Work History
Purchasing and Supply Management Specialist, 06/2010
Department Of Agriculture – Talladega , AL
Department Of Agriculture – Talladega , AL
- Negotiated and finalized contracts.
- Contacted location managers and department supervisors to assess requirements.
- Maintained productive relationships with vendors.
- Assessed areas of service concern and developed improvement plans.
- Drafted professional memoranda and business correspondence.
- Solved diverse supply chain problems in timely manner.
Supply Management Specialist, 01/2013 to Current
- Manage three main contracts for the Air Transportation Contract Management Category division, with values ranging from $10M to $10B.
- Identify and justify negotiated changes within the purchasing process.
- Direct contract management from cradle to grave, ensuring internal business partners and suppliers are in compliance.
- Prepare solicitation documents and construct contract documents.
- Perform contract management, including monitoring performance, exercising options, managing funding levels and preparing awards.
- Manage an array of projects, including planning, determining resource requirements, developing timelines, engaging in risk analysis, monitoring progress, and providing technical guidance and feedback.
- Perform needs assessment to identify customer requirements for services, suppliers and equipment.
- Significant Contributions Provide technical direction and guidance on purchasing and material logistics activities.
- Completed analysis and devised a procedure to ensure accuracy in supplier compensation and chargebacks.
- Worked with a team to develop Charters Justifications, analyzing price effectiveness and efficiency.
- Currently reviewing and managing all components of the $10B contract to determine if additional capacity can be obtained.
- Develop purchasing plans and prepare solicitations/contracts, determining specific contract language and type.
- Conduct negotiations on price, technical requirements, terms and conditions of each contract, obtaining audits and pricing reports to develop negotiation strategy.
- Determined the need for a new solicitation contract with a potential value of approximately $30M, circumventing language and assessing volume based on tier to obtain optimal pricing based on new criteria.
- Currently leading a project focused on streamlining the payment process for extra trips for air taxis, drafting and utilizing a flow chart to examine current processes, and developing a method to eliminate the manual pay option and replacing it with an automated system, saving the department an average of 1.5 hours per week in administrative time and 80 hours annually.
- Received a promotion to retain additional accountability within the division.
Purchasing and Supply Management Specialist, 01/2010 to 01/2013
- Contract Administration and Management of Postal contracts for transportation of the mail.
- Significant Contributions Managed multiple tasks between contract management activities for ten contracts.
- Successfully negotiated savings of over $2.5M during contract administration activities.
- Worked with internal business partners (Operations and Sales) successfully to manage contract management efforts to streamline processes and reduce costs.
- Streamlined contract issues with process for delayed mail and payment process.
- Worked with internal business partner to successfully reduce costs, by helping to manage office closure of non-serviced area.
- Worked with field business partners to manage process for implementing contracts.
- Supply Principles and Practices Practitioner Managed Request for Information and Request for Quotation processes for award of contracts.
Purchasing and Asset Manager, 01/2010
Thermo Fisher Scientific Inc. – Irvine
Thermo Fisher Scientific Inc. – Irvine
- Managed procurement and asset management processes for a major Law Firm.
- Significant Contributions Maintained database and related information on the firm's IS hardware, software and other defined assets under the Department's control; assisted with physical inventory audits, including reconciliations; conveyed asset changes to the firm's Fixed Asset personnel.
- Worked with team to establish a governing policy and process for asset management.
- Coordinated and oversaw the procurement process via RFQ to the assets being inventoried.
- Coordinated and oversaw the asset management activities of the department, including asset intake and disposal from the records; periodic audits of procedures and databases used to manage the assets.
- Established policies for asset management program and communicated those to departmental population.
- Defined and governed the processes used in the asset management program.
- Defined requirements for tools needed to track and manage assets through entire life cycle.
- Managed database of purchased and leased IT assets for purposes of tracking location (for property tax, depreciation allocation and for end-of-lease purposes), working with other IS staff as appropriate to gather or convey the information as requested.
- Assisted as needed with physical inventory audits, including reconciliations, findings and proposed changes to current processes.
Buyer II, 01/2010
The Pic Group – Horicon , WI
The Pic Group – Horicon , WI
- Managed procurement processes for a major Biotech firm.
- Significant Contributions Purchased laboratory materials, disposables and general supplies using approved suppliers and in accordance with all applicable internal policies and procedures to ensure goods and services are properly secured with emphasis on quality, customer service and cost reduction.
- Communicated purchase order and delivery information to Med Immune staff and departments.
- Communicated potential issues with delivery dates, rejected material, replacement material, expedited orders and documentation to the appropriate departments.
- Coordinated and made the necessary arrangements for processing discrepant supplied items and material and makes the proper disposition on rejected items.
- Issued replacement purchase orders as required on returned items and materials.
- Managed capital acquisition purchases up to $100,000.
- Reviewed and maintained accuracy of computer and hard copy purchasing records.
- Worked closely with Accounts Payable and Receivables to reconcile problems associated with three way match transactions.
- Performed follow up on orders and expedite supplier deliveries.
Project Purchasing Representative, 01/2007 to 01/2009
Bickford Senior Living – IL, State
Bickford Senior Living – IL, State
- Provided leadership and oversight for a vast array of purchasing and procurement projects to support the operational and supply needs for a high profile, international hotel chain with 100 individual locations.
- Significant Contributions Led all relevant management, procurement, logistics and delivery timelines for 6-8 simultaneous purchasing projects with values of up to $2MM per project.
- Secured appropriate cost structure and selected vendors to provide items to contribute to the décor and operations of each site including; furniture, carpeting, art work, lighting fixtures, bed, bath and kitchen items.
- Leveraged extensive knowledge of project management and organizational methodologies to produce spreadsheets to identify and track each component of the project; communicated delivery specifics and timelines with site managers and ensured accuracy for all deliverables.
- Successfully negotiated to expedite the approval of a critical fire code permit with the City of Boston to ensure compliance with the grand opening schedule for a new Marriott location; provided extensive documentation to support requirements for all inflammable furniture to decrease the permit wait time from 6 months to 2, which allowed the hotel to open according plan.
Logistics Analyst, 01/2005 to 01/2007
Amarr Garage Doors – Des Moines , IA
Amarr Garage Doors – Des Moines , IA
- Managed procurement processes for a manufacturer of powered and liquid chemicals to produce and distribute commercial dye products.
- Significant Contributions Successfully established a solid network of domestic and international suppliers; effectively managed complex customs processes and documentation to secure over $20M in annual purchases to support manufacturing and production requirements for 4 US locations.
- Through aggressive cost containment strategies, analyzed and defined product usage trends to streamline inventory and purchasing processes.
- Worked extensively with Senior Management to identify production requirements, and established a strict purchasing schedule to support a 3 month production forecast, effectively reducing waste and excess inventory by over $250K annually.
01/1993 to 01/2005
Teledyne Technologies – Heidelberg , DE
Teledyne Technologies – Heidelberg , DE
Senior Purchasing Manager/Finance Specialist, 01/2003 to 01/2005
Purchasing Manager, 01/1993 to 01/2002
- Began tenure in position as Purchasing Manager and gained promotion to Senior Purchasing Manager/Finance Specialist based on purchasing and process improvement expertise.
- Significant Contributions Oversaw staff of 3 Customer Service Agents and 3 Purchasing Managers to procure over $1M in computer equipment and peripherals for a mid-sized computer sales and service organization.
- Integral in expanding product mix from hardware components to adding warranty and service packages to commercial and individual clients.
- Effectively reduced excess inventory and captured lost revenue through the disposition of outdated equipment; identified appropriate sales and distribution channels to shed inventory.
- Led hiring, training and mentoring initiatives to assemble a high functioning staff; managed benchmarks and performance indicators to ensure compliance with ISO9000 standards and requirements.
Procurement / Asset Manager, 04/2010 to 06/2010
The Pic Group – Houston
The Pic Group – Houston
- Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
- Created purchase orders.
- Performed monthly reconciliation of open purchasing orders.
- Procured materials for special projects.
- Contacted location managers and department supervisors to assess requirements.
- Maintained productive relationships with vendors.
- Wrote standard operating procedures for department.
- Assessed areas of service concern and developed improvement plans.
- Monitored logistics for bottlenecks.
- Adjusted procedures as needed to maximize department effectiveness.
- Solved diverse supply chain problems in timely manner.
Buyer, 01/2010 to 04/2010
Levy Restaurants, Inc. – Flowery Branch , GA
Levy Restaurants, Inc. – Flowery Branch , GA
- Communicated with vendors regarding inventory needs.
- Wrote and expedited purchase orders.
- Tracked inventory shipments.
Project Purchasing Representative, 12/2007 to 12/2009
NA – City , STATE
NA – City , STATE
- Coordinated logistics for $100,000 per year operations.
- Procured materials for special projects.
- Maintained productive relationships with vendors.
- Monitored logistics for bottlenecks.
- Created purchase orders.
- Solved diverse supply chain problems in timely manner.
Logistics Analyst, 08/2005 to 12/2007
NA – City , STATE
NA – City , STATE
- Determined the most cost-effective procedures and routes for shipments.
- Gathered, logged and monitored all shipping data.
- Minimized damage and repair costs through careful management and preventative maintenance.
- Took corrective action in the case of accidents and delays to minimize extra expenses.
- Managed shipment schedules to maximize productivity and cut costs.
- Communicated with dispatchers, warehouses and customers regarding outgoing orders.
- Prioritized order security, accuracy and on-time pickup and delivery.
Senior Purchasing Manager, 11/1993 to 08/2005
Robert Half Management Associates / Wilmer Hale LLC – City , STATE
Robert Half Management Associates / Wilmer Hale LLC – City , STATE
- Performed monthly reconciliation of open purchasing orders.
- Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
- Supervised local managers.
- Procured materials for special projects.
- Maintained productive relationships with vendors.
- Wrote standard operating procedures for department.
- Assessed areas of service concern and developed improvement plans.
- Monitored logistics for bottlenecks.
- Created purchase orders.
- Adjusted procedures as needed to maximize department effectiveness.
- Solved diverse supply chain problems in timely manner.
Education
MBA: Business Administration, 2016
University of Phoenix - City, State
University of Phoenix - City, State
Bachelor of Science: Accounting, 2002
Strayer University - City, State
Accounting
Strayer University - City, State
Accounting
Supplying Principles and Practices
Training: Negotiations, Cost and Price Analysis, Lean Six Sigma, Supplying Principles and Practices Practitioner:
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Resume Overview
School Attended
- University of Phoenix
- Strayer University
Job Titles Held:
- Purchasing and Supply Management Specialist
- Supply Management Specialist
- Purchasing and Asset Manager
- Buyer II
- Project Purchasing Representative
- Logistics Analyst
- Senior Purchasing Manager/Finance Specialist
- Purchasing Manager
- Procurement / Asset Manager
- Buyer
- Senior Purchasing Manager
Degrees
- MBA : Business Administration , 2016
Bachelor of Science : Accounting , 2002
Supplying Principles and Practices Training: Negotiations, Cost and Price Analysis, Lean Six Sigma, Supplying Principles and Practices Practitioner :
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