Executive Administrative Assistant Experienced executive administrator using proven methods and procedures offers a broad range of professional expertise in the areas of
construction administration and procurement, with ability to coordinate construction scheduling and implementation, proactively monitoring
bidding, sub-contracting and progress analysis and planning, organizing, and coordinating construction processes through effective
administration, control, and communication.
Report & Document
Preparation Multi Project Management
Polices & Procedure
OSHA Certified 40 hr. / 8 hr.
Spread Sheet Database Creation
Strong Verbal & Written Skills
Blue Print Literate
Confidentiality of Information
Meeting & Event Planning Front Office Point of Contact Professional Etiquette
Microsoft Office/Suite (Word /Excel/Paint/Outlook)
Lotus 1-2-3 & Notes
Fast Track Schedule
Procurement Assistant, 03/2013 to CurrentCompany Name － City, State
Reporting directly to the Senior Buyer, assist with vendor selection and bid evaluations, arrange expedited shipments to prevent unscheduled
manufacturing downtime, process all purchase orders for Engineering, maintenance & overhead, assist the Buyer on special projects focused
on cost reduction initiatives, worked with accounting personnel in resolving invoice discrepancies contact suppliers to resolve missed
deliveries, short shipments and pricing discrepancies.
Ensure about the cost, quality and availability of product before purchasing maintain
and update all sales and purchasing reports for forecasting and cost tracking provide administrative support to the purchase department track
the status of products submitted for testing and maintain reports evaluate purchase orders and find ways for cost cutting coordinate with
account department for invoice processing update concerned department about procurement of materials help in daily office routine such as
filling, answering phones, operating fax and photocopying machines evaluated quality and price of products, including suppliers' services and
return policies assisted in the preparation of budgets for purchasing coordinated with sales team for getting list of fast-moving products stock
and managed inventory of all items analyzed vendor invoices and cross-checked it with the quantity received monitored demand and sales of
items helped employees in demonstrating usage of items to customers coordinated with suppliers and manufacturers and ensured items do not
run out of stock.
Office Coordinator/Dispatcher, 05/2005 to 03/2013Company Name － City, State
Present a professional, welcoming first contact to all clients, vendors, and staff by phone, in person, and email, arrange all aspects of travel:
flight, hotel, rental car, etc., provide research and create special projects- - Open, sort and distribute mail- Miscellaneous faxing,
copying- Provide backup support for colleagues and additional administrative support as needed, dispatch all service technicians to
service calls or installations for the Western United States, maintain data bases, set up new customer accounts and maintain client files,
provide all necessary forms for financing of equipment, train employees on safety meetings on a weekly basis, develop & implement efficient
office systems, keeping office equipment maintained, organize, general meeting support, including arranging, follow up calls, maintaining
office space schedules, securing food and supplies, incoming and outgoing mail, shipping and receiving maintenance of common spaces for
appearance and functionality managing supplies and maintenance of storage areas provide support for staff, travel arrangements and expense
tracking, program, maintain mailing list, web updating, monitor staff needs, provide support for Human Resources: interview schedule,
applicant pool, resume files, orientation, monitoring time sheets provide support for Finance; monitor staff credit card purchases, create
employee schedules, provide all financial reports on a yearly and monthly bases .
Project Coordinator , 03/2015 to 03/2017Company Name － City, StateExecute projects from planning phase to cne project resource requirements and implement project resource plans accordingly• Execute project plans from planning phase till implementation and deployment• Manage agency expectations for ensuring alignment among operations and deliverables• Monitor and effectively respond to team needs and potential problemsscheduling and coordinating project team meetings• Maintained project database• Worked with the project director on minor assignments• Tracked, prioritized and managed project related issuesCollected and submitted key project metrics and progress indicators successfully for 100+ projects in only six monthsTrack record of ensuring fulfillment of launch date deadlines• Matchless administrative and communication skills with team leading expertisePerformed general administrative and office support duties:• Kept and maintained project files• Generated monthly progress reports• Oversaw tracking system for projects• Answered phones and directed calls• Managed incoming mail• Ordered and maintained supplies• Made PowerPoint presentationsAssist with planning projects• Assist with project documentation• Ensure all commitments are met in accordance to the goals and objectives of the project• Prepare reports on project financial aspects and progress• Manage and coordinate change activities• Assist with project closure activities• Coordinate all relevant departments' activities to ensure smooth flowStrong project management skills• Demonstrated ability to research and consolidate information• Ability to maintain confidential information• Exceptional communication skills• Organization and time management• Able to manage complex spreadsheetsOver nine months of functional experience in project coordination• Profound ability to interface and coordinate project scopes• Highly experienced in tracking and reporting on specific projects and assumed deadlines• In depth knowledge of coordinating activities between the R&D, marketing and operations departments
Overseeing and coordinating the day to day running of projects by assisting
project managers and senior managers from planning phase to turnover, completing each project in 20 weeks, provide all documentation of Title 24, Cal Green, permits, etc., maintain professional relationships with all clients ensuring that relevant management information is captured and analysed Identify, analyze, prioritize, mitigate and communicate project risks.
Helping the ContractManager with the development of operating procedures.
Writing up documentation for safety procedures.
Communicating with project manager to report on project status.
Resolving any financial queries that are raised.
Involved in Coordinating projects from inception to completion, Developing training and briefing material for staff.
Leading and organizing a team.
Keeping in close contact with key project members and decision makers
Education and Training
MTI College Data Processor:1991
Northern CA Construction Training 2013 OSHA Certified 2012
accounting, Accounts Payable, administrative support, Adobe, backup, budgets, Business correspondence, CA, copying, Corel Draw, Corel, cost reduction, credit, client, clients, Database Creation, email, train employees, Event Planning, Fast, fax, faxing, filling, Finance, financing, financial reports, forecasting, Forklift, forms, Front Office, Human Resources, hr, Internet Explorer, inventory, Inventory Management, invoice processing, Logistics, Lotus 1-2-3 & Notes, mailing, Schedule maintenance, managing, materials, meetings, MS Excel, mail, office, Outlook, Power Point, Windows, Word, MS word, office equipment, Office Management, Paint, PBX, Peachtree, personnel, policies, pricing, procurement, Project Management, Purchasing, quality, Receiving, Reporting, research, safety, sales, Scheduling, Shipping, Spread Sheet, Switchboard, answering phones, phone, travel arrangements, Written Skills, writer
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MTI College Data Processor : 1991 Northern CA Construction Training 2013 OSHA Certified 2012
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