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Pre-Award Specialist Resume Example

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PRE-AWARD SPECIALIST
Summary

Result-driven, proactive and resourceful administrative professional with almost 15 years experience in the Research and Education field providing Contract and Grant support.

Highlights

Financial Management & Electronic Grant Submission Systems


Flexibility/Adaptability/Managing Multiple Priorities


Interpersonal skills/high quality customer service (teamwork/co-workers are family within the workforce) / Apply Common Sense/Welcomes constructive criticism


Problem resolution/Deadline-oriented/Staff motivation

Self-starter


Spanish Bilingual 



Accomplishments

Contract & Grant Submission 

  • Increased annual gross sales by 15%.
  • Developed direct mass mailings which resulted in 8% growth of customer base.

Organizational Development 

  • Assessed accounting system structures and converted acquired company's accounting system to PeopleSoft.

Experience
02/2012 to Current
Pre-Award SpecialistCompany Name － City, State
Pre-Award SpecialistCompany Name － City, State
  • Administrative review and processing of a large volume of grant and contract proposals, budgets and works with PIs and departmental research administrators (using Cayuse and Oracle PeopleSoft), to include making needed proposal changes to ensure compliance with institutional and sponsor policies and assisting in all aspects of the budget component of proposal/contract.
  • Ensures that University approved proposals are submitted to federal, state and non-profit sponsors in a timely manner (have not missed a deadline).
  • Serves as a source of expertise on sponsor and institutional policies for department research administrators and Principal Investigators campus wide e.g., ensures that terms and conditions of complex research grant, contract, and subcontract awards from a variety of domestic and international sponsors are provided and followed in accordance with Cal State policy and federal and state compliance requirements.
  • Provide leadership and feedback in ongoing improvement of ORSP services e.g., conducting training for staff and faculty, responsible for creating departmental forms, website, and procedure updates.
11/2007 to 02/2012
Contracts and Grants AdministratorCompany Name － City, State
  • Carry out pre-and-post award sponsored program administration functions consisting in; Interpreting grant and contract requirements from funding agency guidelines with investigators, management, and staff.
  • Review proposals for accuracy and conformity with policies, procedures, and requirements of funding agency and university.
  • Develop standard proposal budgets and supporting documentation, including budget justification and any required forms for inclusion in proposals.
  • Perform financial management of grants and contracts, reviewing.
  • expenditures for compliance and budget constraints.
  • Process continuations, revisions, renewals, no cost.
  • extension, and close-outs to ensure all deliverables and reporting requirements are met, and ensured timely receipt of final invoice/payments.
  • Coordinate the completion of project management tasks in a manner that allows for timely processing of transactions and responsive service to investigators and sponsors.
  • Process and maintain applications, annual reviews, and inquiries/issues to the Institutional Review Board for the Protection of Human Subjects (IRB) and the Institutional Animal Use and Review Committee (IACUC).
  • Process and maintain Pre and Post-Doctoral fellowships awards and stipends.
  • Supervise JSEI Research Administration staff.
  • Assist JSEI marketing director with department annual report for public disbursement.
  • Coordinate and participate in department annual retreat conference (100+ attendees).
11/2005 to 11/2007
Grants SpecialistCompany Name － City, State
  • Performed pre-and-post award sponsored program administration functions which included the review, negotiation, and submission of proposals, agreements, contracts, confidentiality agreements, Sub-contracts, and budgets to public and private agencies.
  • Assist and advise investigators in all areas relating to the potential and submission of contracts, proposals, and budgets.
  • Perform financial maintenance, invoicing, patient reimbursement, and reconciliation/close-out of grants and contracts.
  • Monitor and maintain financial records for TMMC-Vasek Polak Research Program Board of Directors.
  • Participate and Coordinate lectures, outreach, and training programs.
03/2000 to 11/2005
Grants & Contracts Assistant IICompany Name － City, State
  • Provide administrative support functions to three (3) Pre-Clinical Trial Officers with Pre and Post awards for the private, federal, and state contracts and grants, consisting of new, continuation, and renewal applications to include the review of Agreements, Amendments, MTA's, Confidential Agreements, and Budgets.
  • Monitor financial status of department accounts.
  • Approve purchase orders on active and or inadequate accounts.
  • Directly responsible for maintenance, closing, and reconciling all department accounts, invoicing, processing the change orders to reconcile the cash to revenue recognition or cash received.
  • This also includes the verification of costs charged to the grants/contracts to ensure accurate allocation and compliance with the grants/contracts program.
  • Coordinate grant/contract information between department and institution.
  • Established and maintained.
  • LABioMed first electronic Principal Investigator directory.
  • Coordinated, participated, and conducted institutional wide training in research conduct and education/outreach activities for faculty and staff.
  • Planning committee for LAbioMed annual holiday party.
01/2000 to 03/2000
Compliance Office Administrator (Temp)Company Name － City, State
  • TEMPORARY assignment for incumbent out on FMLA.
  • Responsibilities:.
  • Serve as liaison to committees; Institutional Review Board for the Protection of Human Subjects (IRB), Institutional Animal use and Review Committee (IACUC) as well as other LABioMed ad hoc committees as needed with institutional support functions provided by the Compliance Office.
  • Worked directly with Director of Compliance and Committee chairs to coordinate and conduct business for committees.
  • Worked with faculty and staff to facilitate submission of applications and provide guidance on the compliance committee process.
  • Screened submitted application to assure they are complete and distributed for review.
  • Coordinated, scheduled, prepared agendas and packaged for meetings.
  • Attend meetings and recorded minutes that served as official institution record.
  • Prepare post meeting correspondence in a timely and efficient manner.
  • Gather information and background material in response to inquiries/issues.
  • Respond to requests for information regarding committee activity.
  • Participate in providing institutional wide training in compliance education/outreach activities for faculty and staff.
  • Request translation of consent forms for research subjects speaking other languages other than English through outside agency (Bilingual Services).
Education
Bachelor of Science: Business ManagementUniversity of Phoenix

Business Management

AA: Liberal ArtsLos Angeles Harbor College
Associate Degree: Liberal ArtsLiberal Arts
Skills

Administrative, Budgets, Communications skills, Interpersonal skills, contracts, creativity, Critical Thinking, customer service, documentation, Financial Management, forms, grants, invoicing, Leadership, listening, Management skills, negotiation, Organizing, PeopleSoft, policies, problem solving, project management, proposals, quality, reconciling, reporting, Research, Spanish, teamwork, training, website,

Professional Affiliations

MEMBERSHIPS: (resulted in developed professional transferable skills)

National Council of University Research Administrators (NCURA) ~ Past Member: Attended Annual Conference


SRA International (Society of Research Administrators) ~ Past Member: Attended Annual Conference

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Resume Overview

School Attended

  • University of Phoenix
  • Los Angeles Harbor College

Job Titles Held:

  • Pre-Award Specialist
  • Contracts and Grants Administrator
  • Grants Specialist
  • Grants & Contracts Assistant II
  • Compliance Office Administrator (Temp)

Degrees

  • Bachelor of Science : Business Management
    AA : Liberal Arts
    Associate Degree : Liberal Arts

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