Paralegal resume example with 20+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Results driven professional with over 15 years of experience providing support to high-level executives in corporate and non-profit settings. Recognized for collaborating across organizational levels and with diverse clients and partners. Exceptional communicator, problem resolution and client needs assessment aptitude. Equally effective at identifying opportunities, developing focus, and providing tactical business solutions.
Advanced Microsoft Word, PowerPoint, Excel, Outlook, Visio, Concur, Ariba, Westlaw, Lexis, CPA Docketing System/FoundationIP Docketing, CPI Docketing System, CT TyMetrix E-billing System, IPMaster Docketing System, and DIEMS-EX Docketing System. Also advance knowledge of legal and medical terminology.
01/2015 to Current
Paralegal City Of Vallejo Vallejo, CA,
  • Provide legal support to Legal Counsel with a focus on Commercial Contracts.
  • Commercial Contracts - Assist with Master Service Agreements, Statements of Work, Volume Discount Agreements, and Non-Disclosure Agreements.
  • Commercial Sub-Lease Agreements - Assist with redlines, lease termination letters, renewals, lease abstracts, maintain and track all branch lease agreements.
  • Immigration - Assist with H1B Visa Applications: collection of official documents, and with filling out the majority of the information required for Attorneys review.
  • Conduct trademark clearances, including preliminary domestic trademark availability searches.
  • Perform investigations on Westlaw to validate or authenticate information.
  • Customize Amendments to existing agreements for Attorney's review.
  • Handle all docketing of inbound, outbound and internal communications.  
  • Organize and maintain a legal filing system.
  • Created an excel chart to keep track of all legal matters.
  • Review, process, and track all legal invoices; Handle year-end Audits.
07/2014 to 11/2014
Trademark Paralegal Fenwick & West Llp Santa Monica, CA,
  • 3 week assignment turned into 4 months) Provided legal support to the IP General Counsel and Associates.
  • Handled all aspects of U.S. trademark prosecution and maintenance.
  • Drafted status updates of trademark registrations, renewals of section 8 & 15, office action notifications, and revocation of attorney/domestic representative and/or appointment of attorney/domestic representation to the client.
  • Performed trademark, patent, domain name, and copyright due diligence searches utilizing LexisNexis, SAEGIS, and multiple on line Electronic Search Systems.
  • Maintained and updated the departments CPI docketing system, and generated weekly status reports for attorney review.
  • Charted trademark and patent assignment results, and security interest for lawyers during their Mergers & Acquisitions Paralegal's absence.
  • Performed other special projects on an as-needed basis, such as mergers and acquisitions research of Intellectual Property.
08/2013 to 06/2014
Intellectual Property Coordinator Koch Industries, Inc. Carleton, MI,
  • Provided legal support with a focus on Trademarks and Patents.
  • Prepared responses to Office Actions for the USPTO and work with foreign counsel to respond to office actions internationally.
  • Reviewed patents and trademarks to ensure required maintenance filings were made on timely fashion.
  • Reviewed advertising, marketing and corporate materials for trademark clearance and proper usage of trademarks.
  • Created a chart of deadlines for patent and trademark information submission.
  • Liaised with overseas agents to ensure timely filing and follow-up regarding overseas patents.
  • Customized Clinical Trial contracts for potential patents to be filed.
  • Establish a manual filing system for patents, and related paperwork.
  • Contract Maintenance support: Ensured all Distributors and Licensees had up to date agreements.
  • Established and maintained filing system for Distributor, Licensee, and Confidential Disclosure Agreements:.
  • Reviewed New Distributor/Licensee applications for accuracy and completeness.
  • Coordinated paper and electronic filing systems and link electronic files to Sage CRM.
  • Regulatory support: Worked with Business Development Manager on regulatory work involved with establishing footholds in new overseas territories; maintained required filings for existing overseas territories.
  • Reviewed and filed advertising materials for accuracy and adherence to company advertising policies.
  • Review, approve, process, and track all legal invoices.
03/2010 to 06/2013
Corporate Paralegal Fenwick & West Llp Seattle, WA,
  • Law Department (Company dissolved.
  • Filed for Chapter 11) Provided legal support to the General Counsel, assisted in the preparation of settlement agreements and contracts with a focus on Trademarks.
  • Assisted with the management of the company's intellectual property, litigation, and product liability portfolios.
  • Reviewed advertising, marketing and corporate materials for trademark clearance and proper usage of trademarks.
  • Researched facts for the processing of product liability claims, customer inquiries, and requests.
  • Handled all docketing of inbound, outbound and internal communications and proactively monitored and ensured that all final deadlines were timely met.
  • Involved in all aspects of litigation support.
  • Responsible for handling all docketing on CPA's Foundation IP docketing system.
  • Under supervision of Counsel prepared routine agreements, such as non-disclosure agreements.
  • Developed an outside counsel billing policy manual for Coby's adoption.
  • Process and track all legal invoices.
  • Served as liaison between corporate executives, outside counsel, third-party administrators and all levels of corporate personnel in China and U.S.
  • operations for coordination of legal affairs affecting Coby U.S.
  • business operations.
01/2008 to Current
Paralegal City Of Vallejo Vallejo, CA,
  • Intellectual Property, Legal Division (Support staff downsized due to stock market crash of 2008) Provided legal and administrative support to the Vice President - Chief Legal Counsel with a focus on Trademarks.
  • Managed all docketing of U.S.
  • Federal and State trademark applications, and trademark registrations.
  • Handled all domestic Trademark prosecution, including filing applications, responding to office actions, recording assignments and maintaining registrations.
  • Prepared and filed Statements of Use, Extensions of Time to File Statements of Use, Section 8 and 15, renewals, and other post-registration filings Preparation.
  • Conducted trademark clearances, including preliminary domestic trademark availability searches.
  • Assisted with preparation of papers for anti-counterfeiting litigation.
  • Processed multi-currency expense reports, as well as coordinated receipt and disbursement of all mail.
  • Assisted with special projects including budget management, spreadsheet maintenance and creation.
11/1998 to 01/2008
Legal Assistant Weltman, Weinberg & Reis Cincinnati, OH,
  • Invited to join departing Sr. Counsel at Richemont North America)
  • Provided legal support to the Department Manager, two Senior Corporate Counsels and one Trademark Paralegal for all activities conducted in Diversified, World Wide Pharmaceutical Operations.
  • Drafted business correspondence, memos, and prepared presentations and meeting materials.
  • Assisted with the preparation of necessary paperwork for filing, maintaining and registration of trademark applications.
  • Resolved all invoice discrepancies.
  • Resolved all invoice discrepancies; corresponded with vendors and responded to inquiries.
  • Facilitated matter numbers to vendors for the processing of invoices via e-billing CT TyMetrix end-to-end electronic invoicing system.
  • Prepared check requests for processing with appropriate backup and timely submission to accounting for payment.
  • Preformed SAEGIS trademark searches, domain name, and copyright searches.
  • Researched and drafted permission requests for use of Pfizer owned Art work, and Products.
  • Coordinated all related conference rooms including any catering, audio/video conference set up.
  • Arranged all aspects of travel.
  • Interviewed, trained and supervised department college interns every three to six months.
  • Handled multiple document legalization and translations requests.
  • Managed and maintained the department's organization charts.
  • Published on organization's website.
Education and Training
Expected in 05/2008
Bachelor of Science Degree:
Molloy College - ,
Expected in 03/2009
Paralegal Certification:
Hofstra University - ,
Expected in
- ,
Associate in Applied Science Degree, Health Information Technology, 2006, Molloy College
Proficient in English and Spanish.
Activities and Honors
Miranda Global Counsel, New York, NY Volunteer, June 2013 – Present 
Global Justice Center, New York, NY Volunteer, 2007 – 2008
Community Food Bank Warehouse, Hillside, NJ Volunteer, 2013
Center for Extended Care and Rehabilitation, Glen Cove, NY Internship, 2004
administrative support, advertising, billing System, budget management, business correspondence, Business Development, business operations, charts, Contracts, CPA, CPI, CRM, client, due diligence, expense reports, filing, Intellectual Property, processing of invoices, invoicing, IP, Law, Legal, letters, Lexis, litigation support, medical terminology, mergers and acquisitions, Excel, mail, Office, Outlook, PowerPoint, Microsoft Word, Paralegal, personnel, policies, presentations, spreadsheet, supervision, translations, video, Visio, website, Westlaw, year-end

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Resume Overview

School Attended

  • Molloy College
  • Hofstra University

Job Titles Held:

  • Paralegal
  • Trademark Paralegal
  • Intellectual Property Coordinator
  • Corporate Paralegal
  • Paralegal
  • Legal Assistant


  • Bachelor of Science Degree
  • Paralegal Certification

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