Highly motivated, executive assistant with 28 years of experience providing executive level support. Proven ability to handle sensitive and confidential information with discretion. Self-starter with exceptional interpersonal and organizational abilities and history of managing multiple projects simultaneously while supporting daily office operations.
Office of Governor Jeremiah W. (Jay) Nixon, 01/2009 to CurrentExecutive Assistant to the Governor
Provide direct executive level administrative support; manage a complex and frequently changing schedule; compile nightly briefing book for Governor; prepare correspondence, vet phone calls; coordinate and set-up high level conference calls; coordinate communications, track, follow-up on requests and identify those of importance which require immediate attention; organize the details of special events, requests and projects; maintain judicial appointment files - request background checks, schedule interviews and log support letters; awareness of hot topics; maintain open records request files, ensure responses are disseminated on time; provide 24/7 availability as needed.
Executive Assistant to the Chief of Staff, Deputy Chief of Staff and Policy Director, 09/2004 to 11/2008
Manage and prioritize schedules to ensure time is focused on critical strategic issues Prepare and edit correspondence, reports and presentations, complete expense reports, weekly timesheets, maintain databases Handle all executive level administrative tasks, schedule meetings, arrange travel, handle incoming communications, respond to internal requests for information on a timely basis Office Management Duties Responsible for the day-to-day operations to facilitate a smooth running office Participate in recruitment, interview and selection of administrative staff; prepare paperwork for new employees, assign office keys, parking Maintain bi-monthly attendance reports for entire office Responsible for supply and materials management, inventory control, subscriptions, purchasing card holder for the office Assist with budget tracking and day-to-day budget management Review for accuracy, all Governor's office invoices and Mansion invoices Governor's Transition Office Set-up office for business, handled day-to-day operations Assistant to the transition coordinator Prioritize incoming mail, phone calls, create data bases Liaison to First Lady-elect, attend weekly and bi-weekly inauguration briefings Office of Attorney General Jeremiah W.
Jay) Nixon Held positions of increased responsibility Hired as the assistant to several Assistant Attorney Generals, elevated to Executive Assistant to the Deputy Chief of Staff for Litigation, then promoted to the Executive Assistant for the Deputy Attorney General Maintain all executive level administrative tasks including calendars, schedule meetings, organize travel arrangements, prepare expense reports Assist attorneys in preparing for trials, organize document binders, create exhibit list, formatting legal documents Establish case files, arrange for filing of court documents, file exhibits, briefs, appeals and other legal documents with the court and opposing counsel Prioritize documents for review/approval by Deputy Attorney General Review, verify and process outside counsel expense reports Maintain open records request files, ensure responses are sent on time.
Executive Assistant, 12/2002 to 09/2004Office of Governor Bob Holden
the Chief of Staff Act as gatekeeper to ensure Chief of Staff's time is respected Organize, prioritize incoming correspondence and phone calls Maintain calendar, schedule appointments, draft correspondence Proofread Proclamations, congratulatory letters and other documents for Governor's signature Secondary support to Communications Director and Chief of Staff to the First Lady.
Office of Administration, Commissioner's
Office Held positions of increased responsibility Hired as the assistant to the Assistant Commissioner, eventually supporting the General Counsel and served as the Executive Assistant to four different Commissioners.
Learn the legislative process, track legislation, take notes at hearings, assist with fiscal note preparation Coordinator of the Missouri State Employees Charitable for two years Draft correspondence, schedule meetings, maintain calendars, make travel arrangements, purchase supplies, draft meeting minutes Serve as the custodian of records Participate in staff recruitment, hiring, training and supervising Effectively communicate with Governor's office staff, other state departments and members of the General Assembly.