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Legal Secretary Resume Example

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LEGAL SECRETARY
Professional Summary

Dedicated service focused professional seeking employment with organization recognized as a leader in its industry. Effective time management, organizational, and communication skills Focused Legal Secretary with solid administrative support background. Pays attention to details as well as considering larger picture when managing court filing procedures and deadlines. Focused Legal Secretary successful at leveraging polished communication skills and technical aptitude. Exhibiting advanced knowledge of legal terminology and proper law office protocols. Detail-oriented Legal Secretary with vast knowledge of legal industry and office management. Organized and efficient with ability to learn new processes quickly. Hardworking Legal Assistant with 20 years in legal office administration. Offers exceptional interpersonal and communication skills.

Skills
  • Efficient multi-tasker
  • Typing speed 60 WPM
  • National Notary Association
  • Proficient in MS Word
  • 20+ years in legal administration
  • Administrative support
  • Switchboard operation
  • Document preparation
Work History
Legal Secretary01/2017 to Current
Company Name – City, State
  • (Wills & Divorce) Prepare documents for court (pleadings) meet with and gathered information as well as prepared documents for clients (Wills, Power of Attorneys, Deeds, Divorce Complaints, etc.); type correspondence and routine business letters, answer telephone calls, scheduled appointments for clients; arranged meetings for the attorneys, maintained attorneys calendar, created files, open and distribute incoming mail.
  • Obtained signatures from attorneys for legal documents.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Maintained calendar and tickler system for attorneys.
  • Scheduled and made appointments for 5 attorneys.
  • Assisted attorneys in collecting information and other records.
  • Organized files for court proceedings.
  • Created, indexed and maintained client files.
  • Received and placed telephone calls to clients and prospective clients.
Legal Secretary02/1999 to 06/2015
Company Name – City, State
  • Bankruptcy, Litigation, Probate, & Wills) Prepared documents for court (Bankruptcy petitions, pleadings, motion, etc.) met with and gathered information as well as prepared documents for clients (Affidavits, Power of Attorneys, etc.); typed correspondence and routine business letters, answered telephone calls, scheduled appointments for clients; arranged meetings and scheduled hearings for the attorneys, maintained attorneys calendar, created files, worked as an intake worker and receptionist.
  • Provided support for up to five attorneys, calendared court appearances, arranged meetings, prepared pleadings and petitions, handled correspondence, ensured court deadlines were met managed attorneys' calendar Calendar hearings and medication dates Prepared legal documents for filing, drafted correspondence, screened calls for attorneys, Provide assistance in the form of scanning and filing documents, creating case files for clients, typing and formatting correspondence before mailing.
  • Phone Coverage: Handle high call volume on multi-line phone; relay messages and/or calls to the proper parties, arranges conference calls.
  • Maintained calendar and tickler system for managing partner, associate attorney and senior paralegal.
  • Scheduled and made appointments for [Number] attorneys.
  • Supported team of [Number] attorneys in practice of [Type] law.
  • Created, indexed and maintained client files.
  • Assisted attorneys in collecting information and other records.
  • Entered new cases into company database.
  • Organized envelopes, postage and mail correspondence for staff and coordinating with delivery and courier services.
  • Obtained signatures from attorneys for legal documents.
  • Received and placed telephone calls to clients and prospective clients.
  • Answered and directed calls using multi-line switchboard.
Receptionist and Legal Secretary05/1995 to 02/1999
Company Name – City, State
  • Prepared documents for court (pleadings, petitions, motion, etc.) met with and gathered information as well as prepared documents for clients (Affidavits, Power of Attorneys, etc.); typed correspondence and routine business letters, answered telephone calls, scheduled appointments for clients; arranged meetings and scheduled hearings for the attorneys, maintained attorneys calendar, created files, worked as an intake worker and receptionist.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Answered incoming calls on high-volume, multi-line phone switchboard and pleasantly transferred callers to appropriate personnel.
  • Routed incoming mail and messages to relevant personnel without delay.
  • Provided clerical support to [Number] company employees by copying, faxing and filing documents.
  • Assisted in administrative duties for office team, including making phone calls, copies and schedules.
  • Corresponded with clients through email, telephone or postal mail.
  • Sorted, received and distributed mail correspondence between departments and personnel.
Receptionist/Secretary03/1993 to 11/1994
Company Name – City, State
  • Started as the receptionist and was promoted to secretary.
  • I prepared routine business letters, answered telephone calls, maintain the office schedule, created, maintain and logged all incoming and out going files.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Welcomed all customers with friendly greeting, answered general questions, gathered nature of visit and directed to specific offices.
  • Provided clerical support to [Number] company employees by copying, faxing and filing documents.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Received and routed business correspondence to correct departments and staff members.
  • Collected, sorted, distributed and sent mail and packages.
  • Assisted in administrative duties for office team, including making phone calls, copies and schedules.
Education
Associate Degree: Paralegal StudiesExpected in 06/2021Oakland County Community College- City
Affiliations

Phi Theta Kappa Honor Society

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Resume Overview

School Attended

  • Oakland County Community College

Job Titles Held:

  • Legal Secretary
  • Receptionist and Legal Secretary
  • Receptionist/Secretary

Degrees

  • Associate Degree : Paralegal Studies Expected in 06/2021

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