Microsoft Office Suite; Law Doc; Webview; TimeNEx; WorkShare; Adobe Acrobat Suite; Nuance PDF; Converter; Passage Point, Chrome River, Elite, WebView, CompuLaw
Legal Secretary06/2013 to CurrentOgletree, Deakins, Nash, Smoak & Stewart, P.C
As a Legal Secretary to (3) Attorneys my duties include, but are not limited to: Electronically file pleadings with US District Courts and opposing counsel Input and process new clients and matters Generate financial breakdown of benefits payouts as needed , attendee reports, and marketing list as requested Work directly with attorneys and paralegals to complete multiple time sensitive tasks daily Manage data entry using several programs: InterAction, WebView, Chrome River, Elite, Excel Work with billing department to generate monthly client statements Proofread and convert pleadings, Power Point presentations, and health plan documents for submission to the courts, clients, opposing counsel, and events coordinators Work with Office Administrator to schedule, coordinate, and finalize attorney presentations and speaking engagements Perform all administrative functions; schedule meetings and conference calls involving multiple participants(international and Domestic); maintain calendars, contacts; prepare and submit weekly entry of time and expenses; Organize detailed Domestic and International business travel; screen and direct telephone inquiries; retrieve voice-mails/e-mails daily.
Senior Administrative Assistant10/2006 to 06/2013KPMG, LLP
As a Senior Administrative Assistant to (5) Attorneys and One (1) Audit Partner in the Office of General Counsel my duties include: Assisted on specialized projects(EARMS; Ethics and Compliance; OGC Website -Conversion of Forms; H-Cue; and MSA Website Update) Trained and acclimated new hire administrative support staff in OGC environment and processes Assisted in the review and processing of Master Professional Services Agreements and Non-Disclosure Agreements Worked directly with attorneys, audit partners, and paralegals to complete multiple time sensitive tasks daily Managed data entry using several programs: H-Cue, TimeNEx, E-Payables, Excel, SIRVA Proofread and converted Master Services Agreements, Non-Disclosure Agreements, and Power Point presentation documents Researched information using several firm tracking systems: E-Stars, CNC, KPMG US Portal Performed all administrative functions; scheduled meetings and conference calls involving multiple participants(international and Domestic); maintained calendars, contacts; prepared and submitted bi-weekly entry of time, expense, and monthly temporary Living reports; Organized detailed Domestic and International business travel; screened and direct telephone inquires; retrieved voice-mails/e-mails daily; provided reception coverage and software support as needed.
Office Manager/ Executive Assistant12/2000 to 11/2005Kove & Kosakow, LLC
As the Office Manager / Executive Assistant for a firm totaling five (5) employees my duties included but were not limited to the following: Managed the administrative and infrastructure operations for the New York office Oversaw staff members: facilities, mail services, records, reception and telephone services, conferencing and catering, equipment, security, library, purchasing, and administrative staff Created and managed budgets for office supplies and operations management Generated weekly work schedules for the Administrative and records maintenance staff Delegated projects and assignments Prepared contracts and tax forms for real estate closings Proofread and edited documents for estate plans and Entity Formations (LLC, LLP, Corporations) Managed Data entry of client information in several legal and taxation software programs: E-forms, Hot Docs, Blazer, KAPS, DTAW, Number Cruncher, and other information tracking systems Assisted in the preparation of Power Point presentations and other related reports for estate planning and Tax Advisory seminars Booked venues and coordinated set-up of onsite meetings and out of office seminars Performed all administrative functions: schedule meetings involving multiple participants, travel arrangements, correspondence with outside vendors, maintain accounts payable/receivable and personal expenses, prepare monthly financial updates, provide technical support as needed, screen and direct telephone inquires, retrieve voice-mails/e-mails daily and work directly with the Attorney's to ensure timely follow-ups or resolutions to multiple tasks.
Executive Secretary11/1996 to 08/2000NYC Mayor's Office of Labor Relations
Promoted to Executive Secretary for three (3) Commissioners from a Legal Secretary for seven (7) attorneys, my duties included but were not limited to the following: Worked directly with the Commissioners to ensure timely follow-ups or resolutions to multiple tasks Edited and reformatted labor contracts Coordinated statistical reports for bargaining sessions Organized schedules for Assistant Commissioners, arbitrations, pre-trail examinations, meetings and conferences Implemented, maintained and monitored filing system for arbitrations and union grievances.
Assisted Commissioners; opposing attorney; arbitrator; and union representatives in resolving scheduling and documentation disputes Performed all administrative functions: scheduled meetings involving multiple participants, travel arrangements, type correspondence, prepare expense reimbursements, provide technical support as needed, screen and direct telephone inquiries, and retrieve voice-mails/e-mails daily.
Associate Degree: Business AdministrationJuly, 2015University of PhoenixPhoenix, AZBusiness Administration