legal secretary resume example with 11+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments. Maintains impeccable files and organized case materials.

  • Postage Meter
  • MS Office Proficiency
  • Active Listening
  • Proofreading and Editing
  • Letters and Documentation
  • Memo Drafting and Typing
  • Clerical Support
  • Attention to Detail
  • Organization and Time Management
  • Typing - 90 WPM
  • Customer Service
Work History
07/2020 to Current Legal Secretary Travis County | Austin, TX,
  • Performed paralegal duties under direction and supervision of three Judge Advocates in providing and administering legal services.
  • Created, indexed and maintained over 50 client files.
  • Prepared legal correspondence and wrote professional letters for Judge Advocates and clients.
  • Supported team of three Judge Advocates in practice of military law.
  • Transcribed legal documents, trials, briefings, and phone conversations.
  • Assisted three Judge Advocates in collecting employment, medical and other records.
  • Organized envelopes, postage and mail correspondence for staff and leadership managing over $50k in funds.
  • Processed appeals, motions and pretrial agreements.
  • Screened over 30 telephone calls per day and forwarded to appropriate departments.
  • Diligently edited legal correspondence for grammar and spelling.
  • Scheduled all appointments, appearances and briefings.
  • Arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Filed documents with courts on behalf of Judge Advocates.
07/2020 to Current Executive Administrative Assistant Interactive Brokers Group Inc. | New York, NY,
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Documented and distributed meeting notes to identify, analyze and improve workflows.
  • Responded to over 100 emails and other correspondence per day to facilitate communication and enhance business processes.
  • Used Microsoft software to prepare documents, reports and presentations.
  • Prepared presentations, materials and documentation for use executives in monthly and quarterly meetings and engagements.
  • Implemented updated policies and practices for organization and monitored effect annually.
  • Organized and coordinated conferences and monthly and quarterly meetings.
  • Screened 50 calls per day and emails and responded accordingly to support executive correspondence.
  • Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
  • Used software to coordinate meetings, appointments and tasks senior executives.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Transcribed phone messages and relayed to appropriate personnel.
  • Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
  • Scheduled appointments and handled calendars for senior leadership.
  • Facilitated training and onboarding for incoming office staff.
  • Organized envelopes, postage and mail correspondence for staff and leadership.
06/2014 to 07/2020 Aviation Structural Mechanic Essilor Intl. | Wichita, KS,
  • Performed daily flight line preflight and post-fight aircraft inspections of hydraulic systems and flight control surfaces.
  • Installed, rigged and removed flight control surfaces and fabricated and assembled metal components to make repairs to aircraft's skin.
  • Performed routine equipment inspections and maintained and completed corrective actions by referring to workbooks and technical publications to determine specifications.
  • Rebuilt aircraft structures and functional components in accordance with maintenance manual, FAA regulations and aviation services policies and procedures.
  • Serviced pressure accumulators, emergency air bottles, oleo struts, reservoirs and master brake cylinders.
  • Maintained main and auxiliary hydraulic power systems, actuating subsystems and landing gear on F-18 aircraft.
  • Conducted airframe, airfoils and flight controls maintenance and logged actions in aircraft log.
  • Performed daily postflight, preflight and other periodic inspections.
  • Disassembled and inspected hydraulic systems and replaced worn components.
  • Prepared, inventoried and recorded aircraft parts and components to prevent corrosion, failure and misuse.
  • Read and interpreted manufacturer and airline maintenance manuals, service bulletins and other specifications to determine feasibility and method of repairing or replacing malfunctioning or damaged components.
  • Updated logs and filled out maintenance reports with high accuracy and efficiency.
07/2011 to 06/2014 Master Trainer Acadiana Cares | City, STATE,
  • SiHLE intervention is a small group, skills training intervention to reduce risky sex behavior among African–American adolescent females. Through interactive discussions in groups of 10–12 girls, the intervention emphasizes ethnic and gender pride, and enhances awareness of HIV risk reduction strategies such as abstaining from sex, using condoms consistently, and having fewer sex partners. Through the use of role plays and cognitive rehearsal, the intervention enhances confidence in initiating safer -sex conversations, negotiating for safer sex, and refusing unsafe sex encounters. In addition, intervention deliverers model proper condom use skills and emphasize the importance of healthy relationships.
  • Trained 50 small group facilitators on how to facilitate the intervention.
  • Facilitated the SIHLE intervention to over 250 African-American adolescents.
  • Advocated and recruited at health fairs and conventions.
  • HIV/AIDS Counselor and Tester.
Expected in 10/2022 to to Associate of Science | Liberal Arts And Sciences Excelsior College, Albany, NY GPA:
Expected in 05/2011 to to High School Diploma | Acadiana High School, Lafayette, LA, GPA:
  • DEPARTMENT OF LABOR Certificate of Completion of Apprenticeship, Legal Secretary (2000 HRS) - December 10, 2021.
  • DEPARTMENT OF LABOR Certificate of Completion of Apprenticeship, Computer Operator (2000 HRS) - December 16, 2020
  • Project Management Essentials Certified, Management and Strategy Institute - January 9, 2022
  • Resilience Building Leadership Professional, Resilience Building Leadership Program - March 29, 2022.

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Resume Overview

School Attended

  • Excelsior College
  • Acadiana High School

Job Titles Held:

  • Legal Secretary
  • Executive Administrative Assistant
  • Aviation Structural Mechanic
  • Master Trainer


  • Associate of Science
  • High School Diploma

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