Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Executive Profile
I am an accomplished Executive Assistant working in a fast paced corporate environment. I am capable of handling a wide range of administrative functions and consistently producing top-quality work. For more than 15 years I have partnered with and supported senior management. I have been recognized by executives as a valuable contributor who has a "professional and effective style mixed with a warm personality". Maintaining confidentiality and a high degree of integrity. I have worked at headquarter locations supporting senior executives in Human Resources, Finance, Marketing, Brand, Operations, Executive Committee members, as well as CEO's. Each experience has required me to adept with management to understand organizational needs making appropriate recommendations and following through with their successful implementation. I am highly motivated, dedicated, passionate, organized and loyal. I am approachable, eager to help and keen to learn and am seeking a new exciting challenge.
Skill Highlights

Microsoft Office (Outlook, Word, PowerPoint, and Excel), SAP, Concur, Org Plus, Event planning - quarterly board meetings and quarterly strategic meetings.

Core Accomplishments

Project Management:

  • Partnered with the President and Legal Counsel to ensure a smooth transition with office relocation to New York/New Jersey. Coordinated all logistics as well as ensured all information remained confidential which resulted in a successful transition.

Human Resources:

  • Partnered with VP of HR to ensure all severance packages were complete and accurate which insured tight deadlines were met. I was recognized for my quick thinking in difficult situations to resolve unforeseen issues, as well as accuracy on spreadsheets. I reduced spending as I took on additional projects vs. having vendors complete confidential projects.

Professional Experience
Executive Assistant to the President of Americas Region, 07/2009 - 05/2015
Dot Foods Yakima, WA,

the President Provide a high level of professionalism while supporting the President of America's Region and VP of Human resources for a global company.

  • Organize and facilitate board meetings with global executive teams (domestic and international)
  • Coordinate confidential internal and external interviews for senior management team and President
  • Assist with video conferencing accommodating multiple zones
  • Provide heavy calendar management Exercise appropriate judgment for the best use of executives' time
  • Coordinate office moves, relocations, new hire set-up and terminations Reorganize, establish and maintain confidential files Handle administrative functions including budgets, expense reports, bill paying, monitoring, ordering and maintaining supplies/equipment for department Prepare presentations and spread sheets Travel management (domestic and international) Event Planning for on-site / off-site meetings Assist Executive Committee Team w/admin duties when visiting our AME Region Extensive partnering with IT professionals for facilitation of senior Executives world wide meetings accommodating multiple time zones Collaborated with Senior Executives (and Facilities professionals when appropriate) for relocation projects and office renovations projects.
Executive Administrative Assistant, 01/2005 - 01/2008
Dot Foods Mount Sterling, IL,
  • Provided primary support to the Vice President of Account Management and Vice President of Business Development.
  • Additional responsibilities included assisting the Executive Vice President of Sales with projects as needed.
  • Work with senior executive team and their executive assistants (internal and external) Exercise appropriate Judgment for the best use of VPs time Schedule and maintain calendar of appointments Arrange domestic and international meetings and travel itineraries; coordinate all related arrangements with internal and external resources Handle administrative functions including budgets, bill paying, monitoring, ordering and maintaining supplies/equipment for departments new hires Assist and keep track of all expenses Manage relationships with outside vendors and work on special projects as needed Work with highly sensitive information and material Coordinate office moves, relocations, new hire set-ups and terminations Event planning for onsite and offsite meetings Reorganize, establish and maintain departmental office filing Prepare presentations and spreadsheets.
Executive Administrative Assistant, 01/1999 - 01/2004
Montana State University, Inc Bozeman, MT,
  • Provided primary support to the Executive Director of Operations and the U.S.
  • based Customer Service and Operations Team.
  • Additional responsibilities included assisting the Purchasing organization with administrative functions.
  • Event planning for corporate and department meeting Implemented and maintained product evaluation room Processed small quantity product orders Managed multiple calendars (maintaining, scheduling, confirming) Prepared travel itineraries Processed and prepared expense reports for the internal management team Strong communication skills with vendors, clients and co-workers Exceptional knowledge of all front office clerical duties Processed and maintained purchase orders.
Administrative Manager, -
Advansix Inc Hopewell, VA,
  • Promoted and coordinated all corporate service vendor activities.
  • Supported operations by supervising staff; planning, organizing, and implementing administrative systems.
  • Supervised Receptionist and Facilities Team (including workload and project management) Responsible for vendor management and negotiation, including: food service, janitorial, rubbish, recycling, first aid, pest control, document destruction, and office supplies.
  • Managed Security Operations for headquarters and oversaw activities at two other sites Customer Support (in office and first line for escalation calls) Event Coordinating for company holiday parties, social gatherings, and off site meetings Verifying payments of contracts Manage and support help request system Coordinated and directed maintenance techs' work load Planned and coordinated solutions to employee facilities needs & requests Inventory control and ordering of new hire supplies Coordinated facilities seating assignments and tracking on master maps Administered company wide recycling program Created and maintained vendor/contractor contracts file, Facilities Operations Procedure files, and Facilities Emergency Operations Procedure files.
Lobby Assistant, 01/1997 - 01/1999
Adaptec City, STATE,
Administrative Support Specialist, 01/1996 - 01/1997
Manpower Staffing City, STATE,
Medical Emergency Response Team Certificate Life and Safety (Hazardous) Emergency Response Team Certificate Life and Safety: ECE, Expected in
Jose City College - , CA

Early Childhood Education (ECE) - 20 Units San


Account Management, administrative, administrative functions, budgets, Business Development, maintain calendar, clerical, Strong communication skills, contracts, clients, Customer Service, Customer Support, Event Planning, senior management, expense reports, filing, first aid, front office, Human resources, Inventory control, Director, meetings, Excel, Microsoft Office, office, Outlook, PowerPoint, Word, negotiation, Org Plus, organizing, presentations, project management, Purchasing, Receptionist, renovations, Safety, Sales, San, SAP, scheduling, spreadsheets, spread sheets, strategic, supervising, vendor management, video conferencing

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Resume Overview

School Attended

  • Jose City College

Job Titles Held:

  • Executive Assistant to the President of Americas Region
  • Executive Administrative Assistant
  • Executive Administrative Assistant
  • Administrative Manager
  • Lobby Assistant
  • Administrative Support Specialist


  • Medical Emergency Response Team Certificate Life and Safety (Hazardous) Emergency Response Team Certificate Life and Safety

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