Seeking a Office Assistant position that will provide an opportunity to utilize my past office skills along with
my friendly and personable nature, in a professional health and goal oriented environment.
Executive Assistant to Sr. VP/ General Manager10/2002 － 02/2003Company Name
National Accounts Business Division for Dealer Services Provide Executive support for VP of Dealer Services and 2 other Managers that included the use of using Microsoft applications for updating sales reports, budget updates, power point presentations for meetings, drafting letters and confidential salary and bonus information.
Organize and follow-up to ensure proper handling and filing of the final documents with the appropriate departments.
Maintain cross-functional relationships to accomplish administrative or operational tasks.
Arranging travel itineraries, preparing expense statements, organizing staff lunch meetings, sitting in on meeting maintaining minutes.
Maintaining and monitoring professional's calendars of scheduled appointments, upcoming events and matters requiring immediate attention.
Coordinates agendas, and dispatches meeting invitations and agendas to attendees, books meeting rooms and refreshments in support of a smooth and efficient meeting facilitation.
Assisted with payroll, incoming mail distribution, ordering supplies, company credit card reconciliations.
Extensive telephone screening, referral, and information retrieval.
Dealing with telephone calls and emails from vendors, customers, and other business contacts in a professional manner, escalating any issues.
Perform general administrative office duties, including managing incoming phone calls, filing, maintaining databases, tracking information, Maintain office equipment to ensure copy/fax/postage/phone systems/etc.
are working at all times.
Work with IT provider to provide support when necessary.
Organized venues for yearly meetings and Hotel arrangements for Vendors and sales group.
Executive Assistant09/2001 － 02/2002Company NameCity, State
Provide Executive support to VP of Purchasing and 6 Purchasing Managers that included the use of Microsoft applications for drafting memos, spreadsheets, presentations and reports.
Maintaining confidential records of salary and bonus information.
Managing VP's calendar on a daily basis by scheduling and updating meetings on outlook.
Providing flexibility in working schedule as needed by VP.
Acted as a liaison with VP, Managers and employees.
Updated and maintained end of the month Reports as well as Organizational Charts on Intranet website.
Generate daily and weekly reports on SAP as well as update and enter new vendor information.
Responsible for providing assistance with payroll, incoming distribution of mail, ordering office supplies, award luncheons, company credit card reconciliation and department meeting for the purchasing department of 50 buyers.
Attend weekly staff meetings and take minutes.
Updated Daily Sales maintained monthly sales for year-end analysis.
General administrative duties and database management.
Organized social lunches and event dinners as needed.
Administrative Assistant to Manager of Engineering Operations (CDMA data products and system design).
12/1996 － 04/2001Company NameCity, State
Provided administrative support to high-level management that included a wide variety of word processing and spreadsheet applications for a group of 140 engineers in the system design group.
Assisted with presentations, graphs, spreadsheet support as well as a liaison between the department and accounts payable, HR, facilities and project management.
Co-ordinate, prepared presentation materials and schedule meetings that required the setup of food and beverage services and services for audio, visual and sound for conference bridges/videos teleconferences for international as well as domestic calls.
Set up weekly and monthly group meetings on outlook for Manager.
Attended weekly staff meetings and maintained minutes as well as reconciled monthly departmental budgets.
Generated requisitions for procuring laptops, desktops/accessories and other products.
Responsible for ordering office supplies as well as procurement of laptops with outside vendors.
Responsible for setting up new hires with cell phones, space requirements, pagers etc.
Responsible for maintaining expense statements and department budget updates.
Provided domestic and International travel arrangements, management of IT administrative functions including organizing and processing all IT related invoicing to Accounts Payable, tracking and processing of IT contracts and agreements.
Organized department outings, award recognition lunches and preparation of certificates for these events.
Maintained confidential employee information such as personal commitment and salary information.
Sales Administrative Assistant01/1993 － 09/1996Company NameCity, State
Provided support for 10 Sales Managers and 3 Account Managers and acted as a liaison between sales managers and sales representatives in a fast paced environment.
Assisted with word processing, spreadsheet support, which included creating and editing.
Responsible for coordinating and scheduling monthly sales meeting and providing sales presentation material.
Provided weekly payroll functions for (50) merchandising staff.
Responsible for preparation and distribution of daily sales and quarterly sales reports.
Assisted customer service department with delivery issues.
B.S Degree:Elmhurst College - PsychologyPsychology
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B.S Degree : Elmhurst College - Psychology
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