Executive Assistant Junior Property Manager Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Property Manager with vast experience in real estate management. Strengths include sales skills, critical thinking and the ability to communicate with individuals at all levels.

Highly resourceful management professional with over 10 years of expert experience working in diverse environments. Ability to take on responsibilities of any leadership role and improve efficiency, productivity, and organizational consistency. The last several years of my career focus has been property management areas include; sourcing vendors, managing large budgets, marketing, administration, office management, and customer service. Possess stand out qualities for working effectively in self-manage and team based environment; maintaining the highest ethical standards, and success driven attitude. Currently looking to join a suitable organization that rewards hard work and offers opportunities for career development.

  • Time Management
  • Plentiful knowledge of Fair Housing Laws
  • Client /Public Relations
  • Training and Development
  • Project Management
  • Special Event Coordination
  • Negotiating Contracts, Proposals & Bids
  • MS Office (Word, Excel, PowerPoint), Outlook, ADP, Paychex, QuickBooks, Peachtree, Yardi , Ivalua , Lexis Nexis , C.Cure & Door King

  • Multi-family property management
  • Real Property Administrator (RPA)
  • Microsoft Office
  • Knowledge of leasing and market conditions
  • Commercial property
  • Personable
  • Fast learner
  • Fair housing mandates
  • Trained and mentored 14 new employees each year.
  • Led corporate training program for [Number] property manager trainees.
  • Decreased operating costs by [Number]% by implementing new cost control procedures.Implemented new rent collection procedures, increasing rental income for [Year].
  • Developed annual budgets, including determining short and long-term goals to support the overall profit and growth objectives.
  • Managed a portfolio consisting of approximately 4 on-site residential apartment community comprising approximately 1400 square feet.
08/2011 to Executive Assistant/Junior Property Manager Pinnacle Technical Resources Inc | Costa Mesa, CA,
  • Managed a project budget of $[Amount].
  • Drafted action plans and led meetings with department executives to review project status and proposed changes.
  • Delivered status reports to stakeholders for budgeting and planning purposes.
  • Collaborated with cross-functional teams to draft project schedules and plans.
  • Monitored costs, timescales and resources used to achieve [Goal].
  • tending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Designed and implemented office policies by establishing standards Effectively managed Office of Admissions for chorus with 400 students.
  • Financial & Human Resource management Recognized for maximizing financial results through preparing an annual budgets; scheduling expenditures; analyzing variances and initiating corrective actions.
  • Effectively performed all accounting functions of the organization in accordance with the generally accepted accounting principles.
  • Successfully managed Academy's $1.1 million dollar building renovation budget Coordinated and Supervised 40 team members for winter and spring concerts to govern 500 seat theatre and merchandise sale station Reduced outstanding tuition balances by 60% with the implementation of credit card system Independently process payroll for 75 employees and oversaw vacation accruals, team member deductions, federal and state reporting.
  • Organized the conversion of the existing accounting system to QuickBooks Pro.
08/2011 to 11/2015 Executive Assistant to CEO, CFO Rignet | Lafayette, LA,
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Served as a professional representative of the CEO to executive clients, investors and board members.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Handled and distributed all incoming and outgoing mail.Wrote and distributed meeting minutes to appropriate individuals.
  • Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.
  • Open, read, and wrote answers to routine letters.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Approved travel expenses and reimbursement requests.
06/2007 to 10/2009 Business Manager West Washington Meats | City, STATE,
  • Prepared standard operating procedures.
  • Issued [number] paychecks to vendors and suppliers on a bi-weekly basis.
  • Maintained accounts receivable documentation electronically and on paper.
  • Handled cash and deposits using the proper accounting procedures and documentation.
  • Increased efficiency and alleviated work loads by creating a new Excel financial recording system.
  • Processed payroll, electronic deposits and employee pay adjustments.
  • Researched and resolved collections and billing disputes with tact and efficiency.
  • Planned, coordinated and controlled daily operations of the organization.
  • Capitalized on industry changes to maximize company revenue.
  • Prepared [Number] [Report type] financial performance reports per [Time period].
  • Processed bank reconciliations and financial reports to verify practice of proper due diligence.
05/2005 to 05/2007 Finance manager Brooklyn Youth Chorus | City, STATE,
  • Processed an average of [number] invoices per month for a large-scale organization.
  • Reduced time and costs and increased efficiency by introducing new accounting procedures.
  • Renegotiated payment terms with dozens of suppliers.
  • Verified details of transactions, including funds received and total account balances.
  • Coded the general ledger and processed vendor invoice payments.
  • Deposited third party checks, as well as monthly reserve transfers.
  • Revamped accounting quality system to prepare for important audits.
  • Opened and assigned new client accounts.
  • Coordinated approval processes of all accounts payable invoices.
  • Balanced batch summary reports for verification and approval.
  • Conducted month-end balance sheet reviews and reconciled any variances.
  • Researched and resolved billing and invoice problems.
  • Managed accounting operations, accounting close, account reporting and reconciliations.
  • Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions.
  • Completed monthly, quarterly and annual bank reconciliations for 11 small companies.
  • Provided reliable and timely project by project expense, capitalization, amortization and spend data for all departments.
  • Assisted in the creation of vendor contracts for outside vendors.
  • Assisted the CFO with the production of the monthly financials, management reports and board packages.
  • Directed marketing initiatives.
  • Coordinated and directed project meetings.
  • Designed promotional materials.
  • Prepared standard operating procedures.
  • Oversaw [number] direct reports.
01/1 to 02/2015 Finance Manager/Executive Assistant Brooklyn Youth Chorus Academy | City, STATE,
Expected in 2010 Bachelor of Science | Business Management and Administration Touro College, New York, NY GPA:
Business Management and Administration
accounting, accounting system, accruals, administrative, administrative support, ADP, budgets, budget, C, Negotiating Contracts, conversion, credit, Client, Event Coordination, expense reports, Financial, hiring, Human Resource management, HR, Lexis Nexis, meetings, Excel, MS Office, Office, Outlook, PowerPoint, Word, networks, payroll, process payroll, Peachtree, policies, Project Management, Property Management, Proposals, Public Relations, publications, purchase requisitions, QuickBooks, QuickBooks Pro, receptionist, recruiting, renovation, renovations, reporting, scheduling, strategic, theatre, Time Management, workshops

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Resume Strength

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Resume Overview

School Attended
  • Touro College
Job Titles Held:
  • Executive Assistant/Junior Property Manager
  • Executive Assistant to CEO, CFO
  • Business Manager
  • Finance manager
  • Finance Manager/Executive Assistant
  • Bachelor of Science