EXECUTIVE ASSISTANT, 03/2012 to 09/2017 Randstad Staffing Agency – Charlotte, North Carolina
Executed high-level executive support to senior vice president and 7 direct reports; functioned as office manager facilitating day-to-day administrative operations.
Accomplished hi-volume, confidential emails to identify issues and action items, and facilitated resolution.
Scheduled and planned numerous meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations and developed meeting materials and agendas.
Managed all domestic travel reservations for department heads; cutting the company's travel expenses by 12%.
Decreased office and operations expenditures by 17%, resulting in costs-savings of $53,000.00.
Trained 6 new administrative staff in use of departmental computer resources, policies and procedures.
Restocked office and break room supplies to maximize team productivity.
Prepared expense reports and reconciled corporate credit card accounts using Expense Management System and Concur. Processed invoices for payment using Maximo.
Facilitated on boarding process for new hires & contractors. Ensured workstations and day-one readiness.
Co-ordinate with human resources and senior recruiting staff in scheduling 10 departmental candidate interviews.
Provided back up support to operations team with greeting visitors, events coordination and office inventory for a team of 30 team leaders.
Managed confidential information with the highest integrity.
PAYROLL ADMINISTRATOR, 05/2011 to 03/2012 BHI Energy – York, South Carolina
Provided payroll support to site services manager, six (6) supervisors and 100 + BHI Energy personnel.
Executed accurate and timely input of weekly timesheets and reports.
Processed invoices and weekly payroll using FoxPro for 100+ employees and additional 300 + supplemental contractors during outages.
Scheduled training, drug screen, physical, respiratory fit testing and Badge ID for unescorted plant access to nuclear sites.
Compiled and edited business correspondence, invoices, reports, memos, letters and financial statements utilizing macro's, Microsoft Outlook, Word, Excel, and PowerPoint.
SENIOR ADMINISTRATIVE SPECIALIST Design Engineering, 02/2007 to 05/2011 York, South Carolina
Preformed administrative support to engineering manager and (7) seven supervisors.
Maintained outlook calendars for multiple team leaders.
Coordinated and scheduled meetings/travel for staff members.
Orchestrated a new color coded department filing system to increase workflow productivity.
Developed two (2) nuclear SharePoint sites and R+ recognition program for Environmental Health and Safety.
Developed and implemented SharePoint database to help create, track, assign and monitor new and existing work order requests supporting nuclear safety projects.
Facilitated corporate office move requests, secured facilities and system access, ordered supplies, maintained computer equipment inventory, and coordinated meetings and luncheons.
Provided additional support to 150 engineers with procedures, action items and audiovisual set up for team meetings.
Certificate in Windows SharePoint Services 3.0, Levels 1 & 2 (2008 & 2010). New Horizons | Charlotte, North CarolinaCertificate in Computer Business ApplicationBroadmeadows College of TAFE - Melbourne
High School DiplomaDebney Park High School - Melbourne
Seeking a position requiring a dynamic, results-driven individual with an extensive record of professional achievement and demonstrated success managing simultaneous projects. Adaptable to function independently or in a team environment. Professional who can be entrusted to manage confidential information, provide strong customer focus, place high emphasis on quality, efficiency, and personal integrity, while building positive relationships and strong partnerships.
Word, Excel, Outlook, PowerPoint, Skype for Business, Adobe Illustrator, Adobe Design, SharePoint, Web Designing,
Duke Energy Office Applications, Policies and Procedures, EmpCenter, NANTeL Training Software, Plant Access, Nuclear LMS,
Expense Reporting, Onboarding Tool, Intranet/Portal Systems, Consolidated Assets Suite (CAS) and Maximo.
administrative, administrative functions, administrative support, Adobe, Adobe Illustrator, Budget Management, business correspondence, color, Communication Skills, clients, database, engineering manager, Environmental Health and Safety, equipment inventory, Event Coordination, expense reports, Expense Reporting, filing, financial statements, FoxPro, human resources, inventory, Leadership/Training, letters, managing, Market Research, materials, meetings, Access, Excel, Office Applications, Microsoft Office Applications, office, Microsoft Outlook, Outlook, PowerPoint, SharePoint, Windows, Word, office manager, Internet Research, Organizational Skills, organizational, payroll, personnel, Policies, presentations, Problem Solving, processes, procurement, Project Planning, recruiting, research, safety, Scheduling, Strategic Planning & Analysis, Team Player, Transmission, travel arrangements, Web Designing, workflow