Accomplished Executive Assistant with demonstrated ability to deliver mission-critical results. Determined and proactive team member who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast-paced, dynamic environment. Adept at coordinating international and national travel, organizing large-scale meetings and managing events. Highly self-motivated with a strong work ethic.
Highlights
Professional and mature
Strong problem solver
Invoice processing
Works well under pressure
Social media knowledge
Understands grammar
Appointment setting
Database management
Customer service-oriented
Mail management
Meeting planning
Travel administration
Administrative support specialist
Self-starter
Executive presentation development
Business correspondence
Scheduling
Microsoft Office proficiency
Proper phone etiquette
Articulate and well-spoken
Time management
Flexible
Excel spreadsheets
Meticulous attention to detail
Accomplishments
Experience
, 10/2013 to Current Bickford Senior Living – Fredericksburg, VA,
Nondisclosure agreement signed.
Conducts Internet research.
Chief, 02/1997 to 10/2007 Exponent, Inc. – , ,
Spangdahlem Air Base, Germany.
Designed PowerPoint presentations for monthly, weekly and daily divisional meetings with top-level executives.
Arranged appropriate travel visas, agendas, necessary contacts and country information.
Schedules commanders' meetings and assisted with meeting materials and agendas.
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
Served as a professional representative of the commander to executives, and higher-level officers, and other squadron team members, human resources and the finance department on special projects and events.
Provided logistical support to visiting executives in coordination with other executive assistants.
Handled and distributed all incoming and outgoing mail.
Wrote and distributed meeting minutes to appropriate individuals.
Open, read, and wrote answers to routine letters and E-mails.
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Investigated issues and problems and drafted responses to urgent requests.
Approved travel expenses and reimbursement requests.
Handled a myriad of military highly sensitive documents, personnel reports and Uniform Code of Military Justice documentation.
Planned annual events such as unit holiday events as well as off-duty recreational activities to promote unit cohesiveness and moral.
Administrative Assistant, 10/1987 to 07/1994 Renown Health – , ,
Sembach Air Base, Germany.
Principal office assistant supporting the flight commander and superintendent.
Prepared wide variety of recurring and non-recurring correspondence, reports and other documents.
Proofread and edited all incoming and outgoing correspondence to include general correspondence, publications, regulations, directives, enlisted and officer performance reports and decorations.
Maintained calendars for flight commander and superintendent.
Developed, established and maintained office procedures to ensure effective and efficient operations regarding the administrative, clerical and procedural work of the office.
Maintained files maintenance and disposition plans for section.
Took meeting minutes and transcribed and distributed in a timely manner.
Managed Chief Nurse travel, pay and itinerary.
Processed and maintained time and attendance records for 10 local national civilian employees.
Provided written and verbal translation services (German to English/English to German) on a myriad of issues.
Principal office assistant supporting the flight commander and superintendent.
Prepared wide variety of recurring and non-recurring correspondence, reports and other documents.
Proofread and edited all incoming and outgoing correspondence to include general correspondence, publications, regulations, directives, enlisted and officer performance reports and decorations.
Maintained calendars for flight commander and superintendent.
Developed, established and maintained office procedures to ensure effective and efficient operations regarding the administrative, clerical and procedural work of the office.
Maintained files maintenance and disposition plans for section consisting of seven different branches.
Processed and maintained time and attendance records for 17 local national civilian employees.
Provided written and verbal translation services (German to English/English to German) on a myriad of issues.
Education
Associates Degree: Business Management, Expected in June 2014 South University - , GA GPA: Business Management
High School Diploma: , Expected in June 10, 1985 Kaiserslautern American High School (DoDDS) - Kaiserslautern, GPA:
Bachelor of Arts: Interior Design, Expected in 2015 Art Institute of Pittsburgh - Pittsburgh, PA GPA: Interior Design
Skills
administrative, Administrative support, Adobe Software, Adobe, Adobe Photoshop, Articulate, attention to detail, clerical, contracts, Customer service, Database management, document management, documentation, English, senior management, filing, finance, German, human resources, Adobe Illustrator, Adobe InDesign, letters, materials, Medical Terminology, Meeting planning, meetings, Excel spreadsheets, Microsoft Excel, Mail, Microsoft Office, office, Microsoft Outlook, Microsoft PowerPoint, PowerPoint presentations, Microsoft Word, Works, Internet research, personnel, presentation development, problem solver, publications, read, receiving, phone etiquette, Time management, translation, written
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