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Bookkeeper/Administrative Assistant Resume Example

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BOOKKEEPER/ADMINISTRATIVE ASSISTANT
Summary

Dedicated Bookkeeper who leverages initiative and resourcefulness to deliver excellence in meeting business objectives.

Highlights
  • A skilled accounts payable, accounts receivable, HR, payroll and bookkeeping professional who brings comprehensive and professional expertise in various office and accounting related job tasks. Possessing vast accounting software knowledge, multi-tasking skills and the ability to finish work by deadlines. Keeps accurate records and maintains databases and forms. Highly accomplished in various office related tasks with the ability to build and maintain relationships. Office Skills: telephones, copying, faxing, scanning, email, spreadsheets, letters, adding machine, payroll & accounting software. Proficiency: QuickBooks POS, Quickbooks Financial, Great Plains (double entry accounting software), Microsoft Excel, Microsoft Word, Microsoft Outlook, Quickbooks, Qqest, Infinisource, and Paychex Payroll, GE Centricity, Zirmed, Aviliaty, RealMed, Medfusion, Intuit, Mellon Bank HSA, Emjay/Great Western Retirement.
  • Office Manager
  • Bookkeeping
  • Accounts Payable/Receivable
  • Human Resources
  • Payroll/401k
  • Accounting Software
  • Payroll/HR Software
  • Financial Reporting
  • Administrative Assistant
  • Administrative Support
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
Experience
Bookkeeper/Administrative AssistantJan 2015 to Dec 2015
Tassels of Morehead City － Morehead City, NC
  • Retail Sales Bookkeeping-Input inventory entries into Quickbooks Point of Sale, producing Purchase Orders, receiving inventory, converting PO to Receiving Voucher, and printing price tags for merchandise.
  • Posting daily deposits, entering bills, reconciling invoices to Receiving Vouchers and generating checks when bills are due.
  • Reconciling monthly bankstatements.
  • Process payroll and pay payroll taxes and sales and use taxes when due.
  • MEDICAL: Input entries into accounting software for a Multi-Specialty Medical Practice with six satellite locations as well as four subsidiary related companies.
  • Issuance of checks, daily deposits and journal entries.
  • Balance month-end patient revenue, refunds, interest, and return checks in accounts software.
  • Administer checkbook patient revenue, refunds, interest and return check entries.
  • Reconcile for four companies and six bank accounts.
  • Create monthly financial/cash reports for physicians' monthly profit or loss.
  • Post daily deposits into accounting software using QuickBooks and/or Great Plains double entry accounting software.
  • Process coding, purchase order, packing slips to invoices; posting, and check issuance for all invoices of Medical Practice with six locations, as well as 4 subsidiary companies' A/P.
  • Payroll/401k Experience RETAIL & MEDICAL: Review employee time cards to verify all punches are accurate and ensure benefit hours taken (vacation, sick, satellite office travel, bereavement, etc.) meet company policy for over 100 employees in six locations of the Medical Practice.
  • Balance payroll deductions to the monthly insurance premium statement.
  • Process and submit payroll to Infinisource.
  • Generate invoices and checks to pay out payroll deductions and submit 401k contributions.
  • Charlotte GrassmanN, Page 2 Human Resources Experience MEDICAL: Enroll employees into 401k plan.
  • Calculate payroll contributions, submission of contributions payments, annual 401k census, annual profit share reporting and payments.
  • Collaborate with Human Resources on various tasks.
  • Enter time into clock software.
  • Set-up pay groups and accruals.
  • Manage accruals changes as employees change between full time and/or part time status.
  • Handle patient or employee problems.
  • Initiate annual employee benefits renewals with insurance agents.
Office ManagerJan 2014 to Jan 2015
Crystal Coast Care for Women － Morehead City, NC
BookkeeperJan 2004 to Sep 2014
Carolinas Center for Surgery － Morehead City, NC
BookkeeperJan 1998 to Jan 2003
TOWN & COUNTRY IGA CORP OFFICE － Morehead City, NC
Water Dept Clerk, Business License AdministratorJan 1994 to Jan 1997
CITY OF BEAUFORT － Beaufort, SC
Account ClerkJan 1991 to Jan 1994
MONO COUNTY TREASURER-TAX COLLECTOR － Bridgeport, Ca
Faculty SecretaryJan 1988 to Jan 1989
CRAVEN COMMUNITY COLLEGE － New Bern, NC
BookkeeperJan 1986 to Jan 1988
R.S. SILVER & COMPANY － Greenwich, CT
ClerkJan 1985 to Jan 1986
UNITED PARCEL SERVICE NATIONAL － Greenwich, CT
Staff Service AdministratorJan 1984 to Jan 1985
GCS SERVICE － Chappaqua, NY
ManagerJan 1980 to Jan 1984
TRADEWINDS TRAVEL － Pleasantville, NY
File Clerk/BookkeeperJan 1979 to Jan 1980
GOODMAN & STEINER － Pleasantville, NY
Office ManagerJan 1973 to Jan 1979
WORLD TRAVEL OF WESTCHESTER － Briarcliff Manor, NY
Education
Bachelor of Science, Business AdministrationFeb 1988Mercy College － Dobbs Ferry, NY
Certificate, Professional BookkeepingDec 2015Carteret Community College － Morehead City, NC
Certificate, Paralegal StudiesDec 1984Mercy College － White Plains, NY

Graduated with "Distinction"

Certificate, Human Resource2016Michigan State University － Morehead City

online certificate program Jan 2016 - Feb 2016

Skills
accounting, Accounting Software, accounts payable, Accounts Receivable, accruals, adding machine, Administrative Assistant, Administrative Support, A/P, Balance, benefits, Bookkeeping, copying, databases, double entry, email, faxing, Financial, Financial Reporting, forms, Great Plains, Human Resource Management, Human Resources, HR, insurance, inventory, letters, Microsoft Excel, office, Microsoft Outlook, Microsoft Word, multi-tasking, Office Manager, Office Skills, Paralegal, Payroll, Process payroll, POS, producing, profit, coding, QuickBooks, Receiving, Reconciling, reporting, RETAIL, Retail Sales, sales, scanning, spreadsheets, Supervision, taxes, telephones
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Resume Overview

Companies Worked For:

  • Tassels of Morehead City
  • Crystal Coast Care for Women
  • Carolinas Center for Surgery
  • TOWN & COUNTRY IGA CORP OFFICE
  • CITY OF BEAUFORT
  • MONO COUNTY TREASURER-TAX COLLECTOR
  • CRAVEN COMMUNITY COLLEGE
  • R.S. SILVER & COMPANY
  • UNITED PARCEL SERVICE NATIONAL
  • GCS SERVICE
  • TRADEWINDS TRAVEL
  • GOODMAN & STEINER
  • WORLD TRAVEL OF WESTCHESTER

School Attended

  • Mercy College
  • Carteret Community College
  • Michigan State University

Job Titles Held:

  • Bookkeeper/Administrative Assistant
  • Office Manager
  • Bookkeeper
  • Water Dept Clerk, Business License Administrator
  • Account Clerk
  • Faculty Secretary
  • Clerk
  • Staff Service Administrator
  • Manager
  • File Clerk/Bookkeeper

Degrees

  • Bachelor of Science , Business Administration Feb 1988
    Certificate , Professional Bookkeeping Dec 2015
    Certificate , Paralegal Studies Dec 1984
    Certificate , Human Resource 2016

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