Skillful and dedicated Executive Assistant and Board Secretary with more than 10+ years of extensive
experience in the coordination, planning and support of daily operational and administrative
functions in a highly confidential environment.
MS Office: Word, Powerpoint, Excel and Visio
Proficient with Lotus Notes
Efficient with Adobe Acrobat
Strong knowledge of FM Light Fundraising Software or equivalent
Excellent Organizational skills
Community Counseling Centers of ChicagoJanuary 1999 to CurrentBoard Secretary
July 1997 to CurrentExecutive Assistant Chicago, IL
Provide administrative support to 16 member board Ensure that accurate and sufficient documentation exist to meet legal requirements and enableauthorize persons to determine when, how and by whom the board's business was conducted Secretary/Ex Officio member of the C4 Board of Directors and the Edgewater Uptown Building Corp.
Schedule Board of Directors meetings Prepare agendas and minutes of all board and board committee meetings (finance, governance, facilities, strategic planning) Coordinate and participate in all board strategic planning treats Community Counseling Centers of Chicago (C4 Serve as a professional representative of the President & CEO to executive's colleagues, clients, vendors, staff and board members.
Prepare all correspondence for President & CEO signature Manage the President & CEO's calendar and schedule meetings; Designed PowerPoint presentations for quarterly and annual staff meetings.
Prepare agendas and minutes for Executive and middle management meetings.
Arrange appropriate travel for President & CEO and other Executive Staff team members.
Collaborate with other administrative team members, human resources and the finance department on special projects and events including the Annual Staff meeting.
Supervise Administrative Assistant and Intern positions Approve travel expenses and reimbursement requests.
Community Counseling Centers of ChicagoJanuary 1990 to July 1997Development Department Assistant Chicago, IL
Support the agency's fund raising efforts in conjunction with Development Director Assist in coordinating special events Assist in coordinating annual meeting Assist in preparation of agency annual report Assist with writing grant proposals Maintain funding calendar Research and request funding guidelines from various foundations and corporations Follow up on all research activity Maintain records via fundraising software and filing system Type reports and correspondence.
Community Counseling Centers of ChicagoJuly 1987 to January 1990Supervisor Chicago, IL
Responsible for the efficient day-to-day operations of the department Supervise a staff of 7 Administrative Assistants Train new employees Improve operations by increasing productivity by 20% within 6 months Perform annual staff performance evaluations Interface with service representatives regarding maintenance of all office equipment Administrative Secretary and Reception duties include Type and transcribe correspondence Take minutes for various committees Greeting clients and visitors Screen emergency and walk-in clients Operate telephone console Consult with psychiatric, clinical and administrative staff as needed.
Triton College2008Powerpoint & Excel Chicago, IL Microsoft PowerPoint Certificate Charles D. Murdock Institute Certificate: Wordprocessing Chicago, IL Loop College (currently Harold Washington) Select One: Office Administration coursework Chicago, IL
Microsoft Office proficiency Administrative support specialist Lotus Notes proficiency Professional and mature Executive presentation development Calm under pressure Meeting and event planning Meticulous attention to detail Accomplishments Manage and coordinate strategic planning and implementation activities in collaboration with Executive Leadership Team and Board of Directors with a focus on ongoing organizational growth Successfully developed risk management report for Executive Team which reduced number of incidents over a period of three years.
Support President & CEO through personal document management, calendar organization and preparation for meetings.
Collaborate with President & CEO in developing and delivery of 50+ presentations to behavioral health service providers and partner organizations nationally.
Personal qualities include a high level of integrity, dependability, loyalty and trust in matters of
confidence. Highly organized and service-oriented.
Official Notary Public for the State of Illinois -- commission expires September 8, 2018.
Administrative, Administrative Assistant, administrative support, Adobe Acrobat, agency, Counseling, clients, documentation, special events, filing, finance, fund raising, Fundraising, grant proposals, human resources, legal, Lotus Notes, Director, meetings, Excel, MS Office, Microsoft PowerPoint, Powerpoint, PowerPoint presentations, Word, Office Administration, office equipment, Organizational skills, Reception, Research, FM, strategic planning, telephone, Type, Visio, Wordprocessing
Personal Information Personal qualities include a high level of integrity, dependability, loyalty and trust in matters of confidence. Highly organized and service-oriented. Additional Information Official Notary Public for the State of Illinois -- commission expires September 8, 2018.
Powerpoint & Excel Chicago, IL Microsoft PowerPoint Certificate Charles D. Murdock Institute Certificate: Wordprocessing Chicago, IL Loop College (currently Harold Washington) Select One: Office Administration coursework Chicago, IL
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