Possess over 10 years of successfully managing/coordinating detailed oriented meetings, prepared client meeting materials and deliverables for distribution. Have organized and streamlined administrative procedures. Strategically coordinated, multi-tasked, developed and implemented programs toward successful completion under time constraints while meeting deadlines. Provided professional support to clients/employers, vendors, and staff. Ability to quickly analyze, troubleshoot and make practiced assessments of situations that arise. Responsible for high volume of written, oral and interpersonal communications with staff; customers; outside vendors. Wrote, edited, proofread logistics letters, proposals, evaluation reports for various programs for major university program; federal government contracts. Provided quality check proofing on request for proposals. Supported senior executives and up to 20 staffers; organized detailed logistics for meetings or conferences; travel itineraries; hotel accommodations; food and beverage functions. Work style is proactive, flexible. Quick study, having worked independently and in teams; provided follow-up and follow-through on daily tasks, projects and on-going activities. Work smart and ready to roll up my sleeves and dig in.
Proficiency in Microsoft Word; Excel; PowerPoint; Access; Outlook.
01/2010 － CurrentEventi Hotel
US Department of State, US Mission to the United Nations, ASSISTANT TO PUBLIC DELEGATES, 2009.
ASSISTANT, 01/2008New York & Lionel Henderson & Co., Inc
Working for America, STAFF SECRETARY TO THE ORGANIZATION, 1997-2000 Professional Summary Meeting Logistics & Relocation Planning Consulted with clients to determine objectives and requirements for events such as meetings, conferences, and conventions.
Monitored event activities to ensure compliance with applicable regulations, participant satisfaction, resolution of any problems that arose.
Successfully coordinated meeting logistics for 23 separate concurrent meetings in multiple locations nationwide - under stringent time constraints.
Managed several meetings concurrently attending to hotel accommodations and travel arrangements for client participants.
Inspected event facilities to ensure they conform to client requirements.
Coordinated services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and all appropriate vendor procurements.
Met with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets or to review administrative procedures and event progress.
Assumed full case load of Federal Agency clients with meeting planning/management requirements; maintained high client contact.
Provided logistic support for international contract program that included scheduling lectures, tours and developing itinerary.
Interviewed, selected and trained over 400 volunteers for event/responsible for volunteer logistics and operations.
Conferred with staff at events to coordinate details.
Bill reconciliation and review of event bills for accuracy and approved payment; staff reimbursements.
Developed comprehensive methodology to evaluate program activities and events.
Conducted online geographic location research; conducted multiple out-of-town site visits and on-site assessment of each location for required amenities.
Researched moving companies and set up logistics for movers that ensured organized transition and relocation.
Negotiated with New York realtor for reduced commission to locate/secure housing in Manhattan.
Negotiated with vendors for goods and services; prepared time sensitive materials for conferences.
Executive & Administrative Support Managed all planning and preparation of high-level meetings and conferences for VP: secured hotel accommodations for participants and staff.
Handled food and beverage; air and ground transportation; meeting room set-up; supplies and equipment transport.
Oversaw all conference logistics.
Assisted VP in managing all business communications to local and national 20 person staff Supported SVP and VP on separate assignments.
Coordinated weekly staff meetings.
Managed active calendar; composed and edited logistics letters, proposals and evaluation reports.
Maintained schedules/calendars for busy executives; prepared documentation related to sensitive and proprietary personnel matters; budgets, other financial issues.
Information source for administrative policies and procedures, ensuring practices and procedures used by secretarial staff is consistent with requirements and style.
Responsible for providing the full range of essential financial duties for proper functioning of the office, including, processing honoraria, vendor payments, invoice reconciliation.
Contracted to provide administrative and other professional support services for annual conference of dignitaries.
Performed office automation requiring the use of software applications and computer equipment.
Prepares correspondence, reports, technical documents, forms and other office support materials.
Established, organized, maintained, research files, records, manuals, handbooks and other related material in accordance with requirements.
Paid particular attention to the proper handling of classified/confidential and proprietary material.
National Conservatory of Dramatic Arts － Washington DCCompleted
George Washington University － Washington DC
Boston University － Boston, MassachusettsB.APsychologyPsychology