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Assist Systems Director Resume Example

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ASSIST SYSTEMS DIRECTOR
Professional Summary
A motivated Executive Secretary with over 5 years of experience in administrative roles within OhioHealth seeking a role as an Executive Assistant with OhioHealth and several years of experience as an office Sales Team Lead in Real Estate. Skills & Abilities Very proficient in Microsoft applications including Outlook, Excel, PowerPoint, Word and Adobe applications. Real Estate Sales license with the State Of Ohio. Highly organized and efficient. Excellent Customer Service Skills. Excellent written and verbal communications skills. Highly focused and results-oriented in deadline-driven operations; able to identify goals and priorities. Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Reliable [Job Title] with a keen focus on detail, accuracy and the impact of the finished product. Expertise in Microsoft Office and QuickBooks software. Ambitious and motivated [Job Title] bringing [Number] years of experience supporting multiple senior vice presidents, executive directors and senior partners. [Job Title] with [Number] years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules.
Skills
  • Excellent communication skills
  • Results-oriented
  • Self-directed
  • Excellent planner and coordinator
  • Advanced MS Office Suite knowledge
  • Resourceful
  • Pleasant demeanor
  • Microsoft Excel certified
  • Conference planning
  • Report writing
  • Report development
  • Employee training and development
  • Report analysis
  • Critical thinker
  • Schedule management
  • Multi-line phone proficiency
Work History
Assist Systems Director, 03/2013 to Current
Company Name
  • with administrative needs for the management of 10 hospitals.
  • Prepare communications including e-mails, correspondence, and telephone calls.
  • Create reports, spreadsheets, and presentations to senior management.
  • Provide support on a large, annual corporate project.
  • Open and screen incoming mail, calls, emails , and other communications as necessary to assist in prioritizing Director's time.
  • Manage schedule of associate time sheets.
  • Coordinate and assist in department meetings, retreats, telephone conference calls, and webinars.
  • Maintain highly sensitive information and confidential records.
  • Maintain a very busy calendar and schedule for the Department Director.
  • Make arrangements for conferences and travel for the department.
  • Prepare Travel Authorizations, Cash Advances, Expense Reports.
  • Maintain department attendance records and the schedule.
  • Conduct regular Administrative Support meetings to align and improve all campus administrative processes.
  • Assist Director in all new ventures and projects.
  • Greet executives including senior management, attorneys, physicians, hospital staff, patients, and other office visitors.
ADMINISTRATIVE ASSISTANT, 09/2008 to 03/2013
Company Name
Assist Systems Director, 01/1991 to Current
Company Name
  • with administrative needs for the management of 6 hospitals.
  • Prepare communications including e-mails, correspondence, and telephone calls.
  • Create reports, spreadsheets, and presentations very proficiently.
  • Provide project support on corporate commercial insurance renewal.
  • Manage schedule of associate time sheets.
  • Coordinate and assist in department meetings and retreats.
  • Maintain highly sensitive information and confidential records.
  • Maintain calendar, schedule a wide variety of meetings, appointments and manage Directors schedule.
  • Make arrangements for conferences and travel for the department.
  • Prepare Travel Authorizations, Cash Advances, Expense Reports.
  • Maintain department attendance records and the schedule.
  • real estate agent/Sales team lead, HER Realtors Managed a sales team of 4 associates; 3 sales and 1 administrative person.
  • Trained, managed, motivated, and assisted sales team in residential real estate sales.
  • Prepared purchase contracts and various government required forms.
  • Built a large customer base and contact system.
  • real estate agent, WEST JEFFERSON Real ESTATE.
Executive Assistant, 09/2008 to Current
Company Name – City
  • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Created expense reports, budgets and filing systems.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Researched, proposed and implemented vendor services to decrease costs to organization.
  • Directed administrative functions for the directors, principals, consultants and key managers.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Reconciled and processed expense reports for [Number] internal and field personnel.
  • Developed and maintained an internal client filing system.
  • Developed and maintained an internal client filing system.
  • Developed and maintained an internal client filing system.
  • Developed and maintained an internal client filing system.
Education
Bachelor of Science: Business Administration, Current
MOUNT VERNON NAZARENE COLLEGE, NEW ALBANY - City, State
oh business administration franklin university, columbus, oh associate of science IN BUSINESS ADMINISTRATION Licenses
Accomplishments
  • Planned corporate meetings, lunches and special events for groups of [Number]+ employees.
  • Prism nominee
  • Awarded "best attitude" award for department on multiple occasions.
Skills
administrative, Administrative Support, BUSINESS ADMINISTRATION, conferences, contracts, senior management, forms, government, insurance, team lead, Director, meetings, mail, office, presentations, processes, Real ESTATE, Sales, spreadsheets, telephone
Additional Information
  • REAL ESTATE SALES, State of Ohio NOTARY OF PUBLIC, State of Ohio Leadership Conduct monthly Administrative Meetings with department Administrative Staff. Train new administrative associates and associates in administrative tasks. honors Nominee PRISM Award 2013. *Nominee Customer Service Award 2014, Nominated Customer Service, Power of One Nominations, nominated "most positive" for department.
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Resume Overview

School Attended

  • MOUNT VERNON NAZARENE COLLEGE, NEW ALBANY

Job Titles Held:

  • Assist Systems Director
  • ADMINISTRATIVE ASSISTANT
  • Executive Assistant

Degrees

  • Bachelor of Science : Business Administration , Current

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