Multi-faceted, hard-working and reliable administrative professional with over 7+ years of experience supporting executive directors, assistant directors and managers to improve day-to-day operations for the private and public sectors. Known for accuracy, attention-to detail, creativity, production and time management. A systematic organizer, who possess excellent verbal/non-verbal/written communication skills. Has diverse skill sets covering human resources & recruiting, payroll, internal/external client relations, project management and account/budget management.
MS Office Suite, EDI Systems, SAP, and Timekeeping software.
HR Policies & Procedures
Orientation & On-Boarding
Payroll Procedures & Control
Recruiting & Staffing Logistics
Performance Management & Improvement Systems
Accounts Payable Process & Management
Invoice/Payment Process & Management
Spreadsheets & Accounting/Statistical Reports
Records Organization & Management
KRONOS Timekeeping Software
Document Capture Management Software
MS Office Suite
APS Administrative Specialist, 01/2009 to Current
Provide departmental administrative support to ensure efficient and effective development via creation and distribution of memos and letters, scheduling and communicating meetings, reply to all internal/external customers' emails, telephone calls and/or voice messages in a timely and professional manner.
Act as liaison between property managers, city officials, staff, & members of management.
Facilities Maintenance and Operations Reconcile and validate 65 regional employee timecards prior to pay period close, and adjust employees' schedules per management request via KRONOS; minimizing employee pay inefficiencies Execute employee time and attendance bi-weekly reports, prepare department's weekly budget summary report Review Employee Benefits Enrollment online applications for accuracy upon request Keeps employee records up-to-date by processing employee status changes in a timely manner Established an organized filing system for compiled regional staff confidential files, onboarding, and payroll documentations while ensuring simplicity of use Developed a systematic approach to maintain and monitor employee leave of absence; minimizing insufficient staff coverage by 80% Reduce employee errors by assisting region staff with Online Ethics Training access, PTO requests i.e.
FMLA, Military Leave, Jury Duty, Bereavement, etc.; submit PTO supporting documentation(s) to appropriate personnel Maintain Employee Handbook updates and other pertinent information as needed.
Manage maintenance supply and quarterly parts inventory count; oversee departmental expense budget reducing expenditures overage by 65% Transportation Coordinated travel arrangements; reconciled out-of-pocket travel expenses, submitted all supporting documentations to appropriate procurement personnel Conducted pre-employment MVR checks, and bi-annual MVR checks for 400+ current employee in accordance to company polices in *7days; compiled and reported MVR violations to supervisor Coordinated and distributed services rendered invoices to internal/external clients; reconciled and approved authorized P-Card transactions via Bank of America Works; generated Purchase Requisitions (PR) via Requisition Self-Services (RSS) Collected and reviewed contractor/vendor bid proposal submissions in accordance to company policies & procedures and projected allowance; facilitated recommendations to Transportation Director and/or Assistant Director Implemented a secured employee filing system containing confidential and/or sensitive information utilizing the "double lock and key" method Forecasted weekly employee uniform costs; obtained measurements and placed uniform orders for 400+ employees; managed delivery, distribution, & returns of uniforms in effort to reduce and/or resolve any order disputes Supervised & estimated office supply usage and conducted quarterly inventory count; reduced office supply expenses by 25%.
Spherion Invoice Processor, 01/2007 to 01/2009The Coca Cola Company
Received and scanned Coca Cola North America's Accounts Payable vendor invoices via IXOS (Live Link Scan).
Utilized IXOS to ensure clear and concise distribution of vendor invoices for automatic payment processing via SAP Monitored scan workflow for rejected invoices, collaborated with Client Analyst and Validation team to analyze internal/external invoice clarity reducing payment discrepancies by 25% Implemented and organized a visual display of invoice categories by specifying batch classes; i.e.
late archive, bar code, NA Invoices, and white mail; Reduced invoice processing time spent by 30% Managed and logged all cash receipts and return to vendor checks daily, hand delivered time sensitive documents to appropriate personnel Identified, classified, and protected sensitive documents in accordance to company confidentiality agreements Assisted with the upgrade of the image capture system from IXOS/Open Text to KOFAX Ascent Capture v7; performed data extraction testing and OCR Exception Handling tests Involved in the coordination and facilitation of Vendor Invoice Management (VIM) upgrade to enhance SAP Workflow, and the implementation of new invoice exception handling process in the form of coding and approving invoices in SAP Workflow utilized IXOS.
Recruitment Specialist, 01/2006 to 01/2007Federal Express
Completed recruitment calls to qualified applicants for opened positions, and coordinated interview appointments Arranged pre-employment screenings, including background checks Entered candidate profile into company's HRIS database Obtained, gathered and organized thorough new hire packets providing information regarding compensation, benefits, attendance, schedule, etc.
Collaboratively worked with Lead Recruiter to assist with new hire orientation; coordination and facilitation Ensured all new hire paperwork was properly completed in compliance with Federal Laws and company requirements Prepared employment offer and/or rejection letters to candidates and applicants Maintained confidentiality of employee files and all materials, as well as proper release of information according to company policies.