administrative secretary resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Summary

Highly-organized administrative professional bringing excellent multitasking abilities developed over 20 years in a variety of fields including recreation/sport management, youth services, education, non-profit and real estate. Commended for consistently contributing to the growth and improvement of projects and programs managed. Extremely self-motivated, detail orientated and efficient.

  • Written and interpersonal communication
  • Customer service
  • Documentation and reporting
  • Problem-solving
  • Program and event coordination
  • Cost reduction and budgeting
Work History
Administrative Secretary, 09/2021 - Current
Children's Home Society Of Florida Bartow, FL,
  • Provide administrative support for Assistant Principal at Spring Hill High School, a top performing magnet school
  • Schedule and maintain calendar for appointments, meetings and facility requests
  • Schedule 504 meetings in accordance with federal laws and communicate with parents, staff and students regarding meetings and finalized plans
  • Maintain files, electronic records and generate reports pertaining to 504 meetings and plans
  • Process disciplinary action in Powerschool and Educator's Handbook, produce correspondence regarding suspensions, expulsions and behavior contracts, communicate with students regarding detention, run reports and reconcile errors to comply with state and federal reporting guidelines
  • Generate daily tardy reports, notify students of excessive tardies, assign lunch detention and track detention attendance
  • Prepare accurate and detailed expulsion packets in accordance with School District guidelines
  • Oversee sales and management of student parking passes including collecting parking contracts, payment, assigning spaces and maintaining related records
  • Submit PO requests and ensure purchases are made within budget and through proper channels
  • Manage phone and email communication from teachers, staff, parents and students
  • Coordinate HVAC/facility requests through District Office
  • Assist with distribution, collection and inventory of textbooks
  • Maintain positive relationships with students through consistent communication and expectations
  • Provide back-up for Attendance Clerk by preparing early release passes, coding attendance and documenting excuses in their absence
  • Provide back-up for Receptionist including greeting visitors, answering and routing calls,
  • Exercise judgment within school policy guidelines to alleviate assistant principal's workload
  • Serve as substitute teacher as needed
  • Utilize Enrich, PowerSchool, Educator's Handbook, Tableau, Rycor, Destiny, ML Schedules and Google applications as part of daily job functions
Executive Assistant, 06/2007 - 12/2018
Camp Recovery Ocklawaha, FL,
  • Provided marketing and administrative support for high producing real estate team
  • Maintained financial records, tax documents and coordinated tax preparation
  • Coordinated travel for team training, conferences and out of state business including hotel, transportation and meals
  • Served as benefit administrator for company health insurance program
  • Designed marketing flyers and social media posts for residential properties, team events and promotions
  • Created marketing plans and materials for multiple real estate developments
  • Planned and implemented open house as well as large scale community and client appreciation events
  • Assisted with design of agent and real estate development websites and logos
  • Designed and procured promotional materials
  • Licensed Real Estate Agent (currently inactive)
Afterschool and Camp Director, 09/2001 - 05/2007
General Electric Milwaukee, WI,
  • Optimized operations of 11 afterschool programs and 2 summer camp locations serving over 1000 children
  • Procured after school contracts with School District 5 of Lexington and Richland Counties through formal bid process
  • Recruited, trained and directed team of over 100 employees including site directors, counselors and bus drivers
  • Generated, managed and implemented annual budget that exceeded $1,000,000
  • Managed work schedules and payroll for over 100 employees
  • Maintained and referenced employee records including training, background checks, performance reviews and payroll
  • Maintained and utilized program records including budgets, program registration, waitlists, and account payments
  • Planned activities, crafts, events, and field trips to enrich participant experience
  • Selected, ordered and maintained equipment and supplies
  • Built and deepened positive relationships with parents and schools serviced
  • Factored-in abilities, needs, and interests of participants in the development of events and programs
  • Resolved conflicts as necessary with children, staff, and parents
  • Scheduled safety training for staff
  • Coordinated and scheduled transportation for after school and camp participants
  • Assisted with planning and implementation of special events including Holiday Lights, Blood Moon on the River and company functions
  • Prepared program reports for monthly Commission meetings. Attended meetings and presented as necessary
Program Coordinator, 05/1998 - 08/2001
Lebanon Area Boys And Girls Club City, STATE,
  • Coordinated and implemented after school and summer camp programming for over 500 members
  • Processed and maintained program records including membership, program registration, and dues/payment
  • Applied for, administered and documented programming grants
  • Hired, trained and supervised a part-time staff of 10+
  • Assisted with the organization and management of youth sports programs including soccer, t-ball, and basketball
  • Selected, ordered and maintained program supplies and materials
  • Planned and implemented activities, crafts and field trips including Boys & Girls Club national curriculum
  • Fostered community relationships with local school district, parks and recreation and other non-profit agencies

Bachelor of Arts: Recreation Sport Management, Expected in 12/1998
Indiana University - Bloomington, IN,
Status -

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Resume Overview

School Attended

  • Indiana University

Job Titles Held:

  • Administrative Secretary
  • Executive Assistant
  • Afterschool and Camp Director
  • Program Coordinator


  • Bachelor of Arts

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