administrative secretary resume example with 3+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Supply Inventory Control
  • Resource Coordination and Allocation
  • Waste Prevention
  • Office Equipment Operation
  • Multitasking and Time Management
  • Confidentiality and Data Protection
  • Administrative Staff Supervision
  • Operation Monitoring
  • Radioactive Contamination
  • License Verification
  • Information Classification
  • Medical History Recording
Work History
11/2021 to 09/2022
Administrative Secretary Nuvance Health Rhinebeck, NY,
  • Supported operations by communicating with customers, filing documents and managing data.
  • Worked with supervisors and management to maintain status reports and update information for client projects.
  • Prepared weekly employee work schedules for team members.
  • Consulted with manager on departmental policies and projects.
  • Composed internal and external correspondence for senior management and reviewed documentation to eliminate errors.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Scheduled office meetings and client appointments for staff teams.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Managed Access databases converting complex data into easy-to-interpret data.
04/2019 to 11/2021
Hazardous Materials Removal Workers Marine Corps Base Camp Pendleton City, STATE,
  • Adhered to all defined safety protocols, company requirements and federal and local laws to maintain safe and controlled environments.
  • Operated power tools, industrial cleaning equipment and sprayers to remove harmful substances from surfaces.
  • Cleaned contaminated equipment or areas for reuse using detergents or solvents, sandblasters or steam cleaners.
  • Operated and maintained hoists and forklifts to move supplies and contaminated materials.
  • Located and removed radioactive materials, contaminated soil and fuel.
  • Worked flexible hours; night, weekend, and holiday shifts.
  • Recorded numbers of containers stored at disposal sites, specifying amounts or types of equipment or waste disposed.
  • Monitored contaminated area to determine scope of hazard and progress of cleaning efforts against targets.
04/2019 to 04/2020
Supply Chain and Material Management Specialist Marine Corps Base Camp Pendleton City, STATE,
  • Led supply chain improvement efforts through management of carrier relationships, customs activities and international security measures.
  • Resolved complex issues regarding material handling, mail distribution and inventory control, to increase profits.
  • Oversaw and executed duties to manage client correspondence, scheduling and data communications.
  • Maintained optimal inventory levels to meet operational requirements.
  • Analyzed real-time customer histories to identify issues and anomalies before problems occurred.
  • Improved quality assurance operations by inspecting materials and verifying delivery compliance.
  • Supervised quality control and reduced process lags to maximize revenue.
  • Worked with suppliers to manage schedules, specifications and quality compliance.
  • Improved project efficiency by prioritizing equipment tasks and operation while adhering to safety protocols.
04/2019 to 04/2020
Laborers and Freight, Stock, and Material Movers Marine Corps Base Camp Pendleton City, STATE,
  • Rigged trucks and secured cargo.
  • Removed jams and unblocked conveyor system to maintain flow of goods.
  • Listened closely during team meetings to gain complete understanding of duties required for each shift, completing priority tasks first.
  • Loaded and unloaded trucks.
  • Attached labels to finalized products before shipment.
  • Blocked and braced freight to prevent shifting and product damage during transport.
  • Operated forklifts and pallet jacks to transfer large products from one area of warehouse to another, allowing for easier accessibility.
  • Transported inventory items to appropriate locations.
  • Fastened receipts, packing slips and bills of lading, to shipments leaving facility.
  • Verified and noted count and condition of cargo received.
  • Oversaw special handling requirements and necessary documentation related to hazardous and sensitive materials.
  • Demonstrated and applied product knowledge of company SKUs.
  • Read production orders, work orders, shipping orders and requisitions to determine items to be moved, gathered or distributed.
Expected in to to
No Degree: Criminology
University of Illinois At Chicago - Chicago, IL
  • Continuing education at the University of Illinois at Chicago
Expected in 05/2018 to to
High School Diploma:
Bolingbrook High School - Bolingbrook,
Additional Information

United States Marine Corps Veteran

Native or Bilingual

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Resume Overview

School Attended

  • University of Illinois At Chicago
  • Bolingbrook High School

Job Titles Held:

  • Administrative Secretary
  • Hazardous Materials Removal Workers
  • Supply Chain and Material Management Specialist
  • Laborers and Freight, Stock, and Material Movers


  • No Degree
  • High School Diploma

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