Administrative Secretary Resume Example
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ADMINISTRATIVE SECRETARY
Summary
Dynamic and highly qualified Accounting Assistant with extensive knowledge of accounting principles, the ability to work independently or as part of a team to meet project deadlines. I am extremely computer proficient, an effective time manager with a high level of adaptability.
Highlights
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Accomplishments
Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.
Experience
January 2013
to
Current
Sierra Vista Unified School DistrictSierra Vista , AZAdministrative SecretaryIn charge of handling all weekly purchase card transaction for each department within Public Works; make sure receipts are coded to correct account; scanned, submitted to Finance. Submits requisitions and purchase orders to Finance for special orders for departments within Public Works for orders over $500; for employees' personal expenses. Balances transfer station receipts with deposits made daily with statement for balancing purposes. Receives special pickup requests, schedule, maintain database for special pickups, bill charges for special pickups. Schedules lugger containers, bills charges for lugger containers. Collects accurate information from callers to process work orders. Follows up on work orders with department supervisors and residents. Communicates with personnel in field; provides information for customer service of public safety; processes street closing notifications. Assists in tracking safety training for divisions within Public Works Department. Greets visitors, provides information, records messages, and directs visitors.
January 2008
to
March 2013
Columbia UniversityNew York , NYFinancial Aid Program SpecialistMonitor 1800 student workers to ensure University policies and federal regulations are followed. Reduced student employment paperwork for supervisors up to 75% while still ensuring that hiring procedures are adhered to. Daily contact with students and campus departments regarding student employment. Process approximately 900 new student employees per year including I-9 forms, W-4, VISA, Passport, I-20 and social security information as well as verify students through the E-verify system and Department of Homeland Security. Monitor earnings reports. Process, provide customer service for 241+ Missouri Income Tax Credits, Graduate Assistantships, and Residence Life fee waivers. Manage and maintain 300+ Consortium Agreement per year. Assist with administering federal and state grant programs, such as TEACH Grant and ACCESS Missouri. Provide confidential accurate financial aid information to students. Help students complete both the FAFSA and accepting their terms and conditions on the online.
December 2004
to
December 2008
Koehler Engineering & Land SurveyingCity , STATEExecutive Administrative AssistantPrimary responsibility to organize access database housed the engineering / survey drawings that had been previously done. Prepared documentation for Public Water Board expansion; met with attorneys, clients, represented Koehler in obtaining signatures, explaining plans of expansion to clients and residents. Went to multiple job sites to represent Koehler Engineering and assist Engineers with numerous reports and data needed for specific projects for Engineers. Executive Administrative Assistant to President& Vice President of Company Entered employees hours into Intuit QuickBooks daily and printer out monthly statements for billing clients. Took payments, applied them to the bills and closed out their accounts. Handled a multi-line phone system for incoming / outgoing phone calls. Served as central point of contact for all outside vendors needing to gain access to the building.
December 1996
to
December 2001
Nestlé Purina PetCare CompanyCity , STATEOffice Coordinator / Database CoordinatorMaintained access database with suppliers who received Purina products, quantities and made sure it was adequately updated at all times. Ran queries in Microsoft Access at any given time for certain team members who needed vital information. Provided administrative supportive to the President of the Department and the Financial Manager, along with members within the organization. Coordinated all department functions for team of 400 employees with hiring / termination process; getting them all necessary training materials, along with sample materials to their supply stores. Handled a multi-line phone system for incoming / outgoing phone calls. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Education
2010
Southeast Missouri State UniversityCity, State, USBachelor of Arts: General Studies3.49 GPA
Southwest Illinois Community CollegeCity, State, USAssociate of Applied Science: General EducationCoursework in Paralegal Studies
COMMUNITY Volunteer, Southeast Missouri State University Events, including football games and University Center events, SERVICE working concessions stand for Mission Funds, 2008-Current
Professional Affiliations
International Association of Administrative, Certified Administrative Professional, May 2012.
Military Experience
January 1994
to
January 1996
Company NameCity, StatePharmacy Apprentice / A1CCreated compound medications, elixirs, dispensed medications to active
duty, dependents and retired personnel. Corresponded on a daily basis
with Doctors within the hospital and the Pharmacists on duty. Typed in
prescriptions from inside and outside the military organization.
Accounted for all medications, including controlled substances; prepared
reports on unused and discarded medications and maintained logs to
reflect current numbers of inventory in stock. Medically discharged with
an Honorable Medical Discharge. Completed Basic Training at Lackland
Air Force Base in San Antonia, Texas.
Skills
- Excellent Microsoft Office skills, including strong Excel skill set
- Experience with purchase orders, sales order and invoice processing
- Strong communication skills with staff and outside vendors and clients
- Handling mail, phone duties and efficient time management
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Resume Overview
School Attended
- Southeast Missouri State University
- Southwest Illinois Community College
Job Titles Held:
- Administrative Secretary
- Financial Aid Program Specialist
- Executive Administrative Assistant
- Office Coordinator / Database Coordinator
- Pharmacy Apprentice / A1C
Degrees
- Bachelor of Arts : General Studies
Associate of Applied Science : General Education
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