Administrative Coordinator Resume Example Petrologistics

ADMINISTRATIVE COORDINATOR

Summary

Versatile Administrative Coordinator with over 10 years experience focused on driving productivity by leveraging strong front office management skills offering administrative experience in both corporate and non-profit office environments.

Highlights

Excel, PowerPoint, Word, Outlook Visio, SAP, PeopleSoft, and QuickBooks.

Accomplishments

Successfully planned and executed corporate meetings, lunches and special events for groups of 30+ employees.

Planned and executed all aspects of major office headquarter move.

Trained and mentored 12 employees on institutional guidelines

Developed policy and procedure manuals regarding forms that improved standardization which improved efficiency by 40%.

Experience

Administrative Coordinator, 07/2013 to 09/2014Petrologistics － Houston , Texas

Provided administrative support to the Chairman, President/CEO, General Counsel and Chief Financial Officer.
Planned travel arrangements for 4 executives and staff.
Managed receptionist area, including greeting visitors, responding to telephone and in-person requests for information.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Wrote reports and correspondence from dictation and handwritten notes.
Properly routed agreements, contracts and invoices through the signature process.
Maintained and reserved the executive conference room calendar.
Received and screened a high volume of internal and external communications, including email and mail.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Dispersed incoming mail to correct recipients throughout the office.
Designed electronic file systems, maintained electronic and paper files.
Maintained supplies inventory by checking stock to determine inventory level; anticipate needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Reviewed invoices for appropriate documentation and approval prior to payment.
Tracked expenses and process expense reports.

Senior Administrative Assistant, 05/2008 to 01/2013MD Anderson Cancer Center － Houston, Texas

Directed and helped manage administrative support staff daily activities in the following areas: administrative, clinical support, team communication and collaboration.
Directed, tracked, and created reports of departmental operations such as budgeting activities, human resource activities, and daily office operations.
Acted as a liaison between different departments to coordinate regular follow-up meetings.
Developed policy and procedure manuals regarding patient care forms that improved standardization.
Interviewed, trained, mentored new and current employees on creation, design, and revision of patient care forms by following institutional guidelines.
Designed new patient care forms by analyzing requirements and perform content review to improve usability.

Administrative/ HR Assistant, 12/2004 to 11/2007Children's Memorial Hermann Hospital － Houston, Texas

Assisted the Chief Nursing Officer (CNO) with domestic travel arrangements and payroll.
Assisted 200+ employees with information regarding human resources questions and issues (processed new hires and nursing students, answer benefit questions, processed payroll, maintained credentialing for clinicians, document time and attendance, assist with tuition reimbursement, and interpret HR policies).
Maintained calendar for 2 nursing directors and 4 nursing managers regarding meetings and conferences.
Maintained department educational needs assessment databases by inputting new data and compiling reports.
Provided telephone coverage for the Children's Hospital; greeted, screened and routed telephone calls and visitors.
Directed and coordinated all assigned projects to include coordination of meetings, conferences, and travel logistics.
Supervised and trained office clerks regarding system and hospital policies and procedures.
Ensured staff compliance with policies, procedures and external regulatory agencies.
Coached employees.
Maintained compliance with OSHA and JCAHO.
Maintained supplies inventory by checking stock to determine inventory level; anticipate needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Conducted staff and provider meetings to address issues and provide updates.
Demonstrated and ensured excellent customer service.

Education

BBA:BusinessLeTourneau University

Associate of Arts:Human Resources ManagementHouston Community College

Skills

accounting, administrative, administrative support, bookkeeping, budgeting, conferences, content, excellent customer service, databases, documentation, filing, forms, human resource, human resources, HR, inventory, logistics, meetings, Excel, office, Outlook, PowerPoint, Word, needs assessment, payroll, PeopleSoft, policies, QuickBooks, SAP, telephone, travel arrangements, Visio, written

Resume Overview

Companies Worked For:

Petrologistics
MD Anderson Cancer Center
Children's Memorial Hermann Hospital

School Attended

LeTourneau University
Houston Community College

Job Titles Held:

Administrative Coordinator
Senior Administrative Assistant
Administrative/ HR Assistant

Degrees

BBA : Business
Associate of Arts : Human Resources Management

Administrative Coordinator Resume Example

Resume Score: 100%

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