High performing detail-oriented administrative assistant with 20 + years experience providing thorough diversified and skillful administrative support to senior executives and management team. Adept at accomplishing multiple tasks simultaneously and working well under pressure. An independent and self-motivated professional with excellent demeanor with the ability to grow, develop positive relationships with business associates and colleagues at all organizational levels. Organized and versed in coordinating management meetings, high-level conference calls, special events and travel arrangements for top executives. Administrative Assistant who continually maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries.
Provided direct administrative support to three principals, and senior management Managed all domestic travel including car rentals, hotel and dinner reservations and prepared travel itineraries/agendas Coordinated on and off-site executive meetings and communicated details as necessary Preparation of distributing owners reports to the management team prior to monthly finance meetings, emailed all reports to all Raia investors Handled all personnel files, inquiries and processes with the utmost confidentiality Oversaw all phases of accounting for the Raia Family Trust and Foundation accounts worth over $6 million, reconciled monthly bank statements and prepared checks for annual donations and scholarships for continuing education to the Raia Family members and high school students outside of the Raia bloodline Assisted with the preparation of awarding scholarships to students in Bergen County, reviewed student applications and presented the selected applicants to the Trustees for approval.
Liaised with guidance counselors of each high school for awards night Assisted with the organization of the annual charity golf event for Homes Fit For Heroes, a Raia Family Foundation for Special Operations Members of the armed forces who were injured in combat Performed other duties but not limited to, answer multi-line telephone, electronic enquiries and forwarded calls and emails to the appropriate person, managed detailed calendars in outlook, order corporate breakfasts, lunches, copying, faxing, scanning, filing, retrieving mail and distributing mail, prepared overnight packages via FedEx, UPS and USPS.
Administrative Assistant, 09/2003 to 04/2005 De La Rue Cash Systems, Inc – Allendale, NJ
Managed domestic/international travel arrangements for senior management and all staff Provided administrative support to the senior management team Coordinated on and off-site meetings and communicated details as necessary Entered customer swap, warranty, and contract orders into BPCS accounting system Supported the director of human resources and office manager with all aspects of HR/administrative functions, including employee relations, benefits administration, organizational development, employee training and maintaining employee personnel files Managed time and attendance system for all local employees and coordinated the updates with the corporate office.
Administrative/HR Assistant, 04/1993 to 09/2001 ALLTEL Information Services, Inc – New York, NY
Interpreted and communicated benefit policy procedures and changes to staff Produced monthly headcount report and maintained employee database in both MS Excel and Access Administered the business unit payroll for exempt and non-exempted employees including annual/quarterly bonus forms for processing Assisted management with the coordination and completion of annual performance reviews Prepared correspondence, created spreadsheet reports, and produced revisions to organizational charts Reviewed monthly budget for accuracy Reviewed resumes, coordinated interview schedules, and prepared offer and reject letters Conducted new hire orientation, and compiled and maintained new hire forms Assisted management with coordination of layoffs and/or terminations and conducted exit interviews Prepared immigration paperwork for new/renewal H1-B visa applications, green card preparation, corresponding with consulates Served as liaison between Corporate HR and the Immigration Law Attorney Maintained reception area, professionally answered a multi-line telephone system, professionally and pleasantly greeted and assisted clients and visitors Entered employee timesheets into MAS90 accounting system, assisted with client invoicing Coded monthly vendor invoices for payment, entered GL codes into JDEdwards accounting system, and maintained A/P records Assisted financial analyst with monthly budgeting and forecasting Provided.
High School Diploma: 1980 Murray Burgtrum High School for Business - New York, NY