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Administrative Assistant of Development Resume Example

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ADMINISTRATIVE ASSISTANT OF DEVELOPMENT
Highlights

Office Skills: Computer Skills: - Typing Speed 60+ wpm - Proficient in Microsoft Office programs, Working knowledge in SharePoint, & ShareFile - Great working/technical knowledge of Windows based computer systems - Basic Accounts Receivable /Accounts Payable - Goldmine Premium 9.0 - ComputerEase - Crystal Reports X - Act! CRM - Publisher

Excellent Phone Skills, Proficient Front-Desk Reception, Organized, Records Management, Database Administration,

Experience
Company NameAdministrative Assistant of Development02/2013 to CurrentManagement Managers Corporate Office work supporting the Managers of the Development and Management Divisions. I handle the administrative needs for both divisions to include but not limited to: Type, scan, copy, fax, email, filing, and calendaring for all. Regional Managers: Schedule site visits and track inspections. Work directly with all Property staff and vendors to creating Master Vendor Agreements and schedule work; collect/collate property staff reports; upload to SharePoint and send weekly emails to the Executives/Owners at Corporate; upload/tracking vendor schedules/contracts and files into SharePoint. Collect and track all vendor Certificates of Insurance and work with Broker to confirm compliancy. Development Managers: Create Professional Services Agreements for consultants, upload contracts and files into SharePoint, and create go-to binders for each project within Development with original copies of important documents. Collect plans, order scans/copies from Blueprinting Company. General: Work directly with the Office Manager on major projects/submissions for funding as needed, keep offices/meeting rooms clean and organized; work on implementing a paperless setup for the office; Assist the "fun committee" gathering ideas to bring the entire company together, and helping the communities we serve with doing things such as planting trees with Parks and People in Baltimore and Sorting/Packing Food at the Capitol Area Food Bank in DC, as well as employee fun nights that included Movie night on the Roof of the Redwood and going to Dave and Busters.
Company Name11/2012 to 02/2013(hired by A&R) Title/Duties: Temporary Administrative Assistant@A&R Companies, Inc. Corporate Office work supporting the Development Managers and Regional/District Management Managers with the following general administrative needs: Type, scan, copy, fax, email, file, and calendaring; Regional Managers: Worked directly with the Property Staff and Vendors with Invoices via phone and email and Schedules for work and Master Vendor Agreements; collated reports completed and uploaded to SharePoint by property staff into singular weekly emails with links for the Executives/Owners at Corporate, uploading/tracking vendor Schedules/contracts and files into SharePoint. Development Managers: Create and send PSA's (Professional Services Agreements) for the Consultants, uploading contracts and files into SharePoint.
Company NameReceptionist/Estimating Secretary06/2005 to 03/2012Answer multi-line phone, direct incoming calls; Support the President, Vice Presidents and Project Managers with the following administrative needs: Type, scan, copy, fax and file proposals, invoices and AIA billings; process Goldmine entries; complete client contact sheets; Entry of jobs into ComputerEase; Perform credit checks and submit for Certificates of Insurance ; Create job folders and track job numbers; log into and download project plans from ftp sites for printing, copying and scanning; gather pricing and details of new wide-format machines; Typing general correspondence; create and update spreadsheets; Promoted to Job Cost to type, post and collect all A/R as well as entry and payment of all A/P. Assist employees with various hardware/software issues and updates as needed. verification/tracking proposals and invoices into Goldmine Premium and ComputerEase programs; Research, contact and update information for all previous clients; Geographical Marketing calls to new businesses from the BBJ Manufacturing Directory to obtain new clients; Created an Excel database to track Client Contact Sheets, Bid Invitations and Website RFQ's; Track & store cameras and pictures, Print/Update weekly staff meeting reports thru Goldmine/Crystal Reports; Schedule advertising as needed; Various administrative tasks as needed. Assist employees with various hardware/software updates and issues as needed. Type proposals and invoices for 4 estimators; match P.O.'s to packing slips with invoices; enter into Job Cost; Answer multi-line phone, greet clients, Fill out new client contact sheets; Receive, post & file Material Safety Data Sheets for all materials; Handle calls for daily field crew work schedule; Process credit checks on new clients; Prepare bill of lading and packing slips for outbound shipments, Enter and print monthly budget figures into Lotus; Sort/deliver mail; Write-up shop timesheets; copy, scan, file and fax as needed, keep front office area presentable.
Company NameFront Desk Receptionist/Administrative Assistant03/2004 to 06/2005Work for joint Owners with administrative/receptionist needs including: answer multi-line phone, greet walk-in clients, order office supplies, enter labor hours into Quickbooks daily, supply & review new employee forms, setup new customers, create job folders; complete billings, post receipts, prepare and make bank deposits, Assign customer & job numbers in MS Project and distribute, Review contracts for insurance requirements; Type and send quotes/proposals in MS Word, handle submittals and security clearances as needed. Review/enter/process A/P invoices, gather and mail flooring samples as needed, prepare/process all shipping's via FedEx, UPS and trucking companies as needed for larger deliveries.
Education
High School DiplomaCatonsville Community CollegeCatonsville Community College Maryland High School Diploma
Skills
Invoices, Proposals, Multi-line, Multi-line Phone, File, Credit, Job Cost, Administrative Assistant, Clients, Packing, Greet, Receptionist, A/p, Goldmine, Budget, Estimating, Greet Clients, Secretary, A/r, Aia, Copying, Correspondence, Ftp, Incoming Calls, Pricing, Printing, Project Plans, Scanning, Typing, Contracts, Calendaring, Microsoft Sharepoint, Sharepoint, Vendor Agreements, Filing, Inspections, Office Manager, Sorting, Administrative/receptionist, Fedex, Front Desk, Microsoft Project, Ms Project, Ms Word, Office Supplies, Quickbooks, Receptionist/administrative, Receptionist/administrative Assistant, Security, Ups, Word, Administrative Tasks, Advertising, Business Development, Crystal Reports, Database, Excel, Marketing, New Business Development, Accounts Payable, Accounts Receivable, Act!, Crm, Customer Relationship Management, Database Administration, Excellent Phone, Excellent Phone Skills, Microsoft Office, Ms Office, Multiline, Office Skills, Outlook, Phone Skills, Powerpoint, Publisher, Records Management, Clerical, General Administrative
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Resume Overview

School Attended

  • Catonsville Community College

Job Titles Held:

  • Administrative Assistant of Development
  • Receptionist/Estimating Secretary
  • Front Desk Receptionist/Administrative Assistant

Degrees

  • High School Diploma

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