Administrative Assistant Resume Example Latimer Park Productions, Diem

ADMINISTRATIVE ASSISTANT

Summary

Industrious administrative team member with proven organizational, time management and multitasking abilities in busy settings. Consistently seek ways to increase office efficiency and boost team productivity with exceptional clerical support. Skillfully manage records and financial processes. Efficient Office Assistant with 5 years of experience answering high volume of incoming calls while handling in-person inquiries from clients and colleagues. Flexible and hardworking with drive to succeed.

Skills

Computers [Windows & Mac]
MS Office Suite [Outlook,
Power-point] - Positive Work
Ethic [Team oriented,
Motivational, Dependable,
Dedicated]
Cash registers
Dependable
Dispatching
E-mail
Faxing
Inventory
Machine operation
Mac
Mailing
Access
Money
MS Office Suite
Outlook
Power-point
Windows
Organizing
Public relations
Quality
Scheduling

Secretarial
Telephone
Phone
Verbal
Communication
Faxing documents
Billing
Recordkeeping
Email and telephone decorum
Customer assistance and interaction
Microsoft Office
Fluent in Spanish and english
Appointment confirmation
Cash transactions
Package and mail receipt
Administrative support
Effective planning
Hospitality services
Listening skills
Conflict management
Office supplies ordering
Issue handling
Team collaboration
Correspondence typing

Experience

Administrative Assistant
Deer Park, NYLatimer Park Productions, Diem/Jan 2018 to Current

Reference: Kristina Velez | (347)-243-5871 Manage front area, including greeting visitors and responding to telephone and in-person requests.
Served as central point of contact for all outside clients needing to gain access to the building.
Performed general secretarial duties, including scheduling, appointment set up, faxing and mailing.
Handled all media and public relations inquiries.
Problem Solved and turned complex situations into manageable tasks.
Managed and originated personal time and workload - Produced quality work even under extreme pressure and deadlines.
Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
Liaised between internal and external stakeholders to provide updated project status and performance reports.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.

Office Assistant
West Babylon, NYAdvanced Coating Techniques. /Apr 2018 to Apr 2020

Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Received and screened high volume of internal and external communications.
Updated financial, customer and business records with accurate information each day, preventing data loss and keeping files current.
Managed reception and lobby area, greeted visitors and responded to requests for information.
Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
Invoiced freight customers with proper backup and accurate rates, reviewed and analyzed contracts to verify accurate billing and resolved billing issues with vendors and carriers.
Collected payments, issued receipts and updated accounts to reflect new balances.
Scheduled appointments on behalf of staff members to keep office operations smooth and efficient.
Answered approximately 50 phone calls daily and pleasantly welcomed visitors to office.
Maintained business records by updating customer information.

Inventory/Operator
Farmingdale, NYR&J Graphics/Apr 2015 to Apr 2018

Organization of stock and orders.
Preparing labels, taking inventory, machine operation, examine job orders to determine accuracy.
Performed general secretarial duties, including scheduling, dispatching, heavy volume phone calls order confirmation, faxing, mailing, and e-mail.
Monitored operating power plant equipment and readouts to identify problems and pursue corrective action.
Identified machinery issues and repaired parts to keep equipment up and running.
Directed materials routing by preparing accurate shipping orders and bills of lading.
Received deliveries, scanned packages and updated orders in internal database to enable efficient order processing and fulfillment.
Promoted inventory accuracy and proper records management by comparing shipment contents with paperwork.
Organized storage areas to maximize efficiency of materials movements and minimize labor required.

Esthetician/Receptionist
Farmingdale, NYGilt & Giltz Spa/Sep 2016

Education and Training

High School DiplomaCentral Islip Senior High SchoolJun 2011Central Islip, NY

Additional Information

Greeted clients, answered multiple telephone lines, managed appointments, work schedule, and events. Effectively worked with people of different backgrounds and temperaments. Maintained front desk area in clean professional manner to ensure facility meets regulatory requirements. Prepared treatment rooms prior to scheduled appointments. Organize merchandise and stock inventories. Customized and performed facial treatments, facial massages, aroma-hydrotherapy, and skin analysis. Responsible for opening/closing the store, and cash registers. Performing tasks such as counting money, balancing cash drawers and making deposits. 2011 - Central Islip High School, HS Diploma

Resume Overview

Companies Worked For:

Latimer Park Productions, Diem
Advanced Coating Techniques.
R&J Graphics
Gilt & Giltz Spa

School Attended

Central Islip Senior High School

Job Titles Held:

Administrative Assistant
Office Assistant
Inventory/Operator
Esthetician/Receptionist

Degrees

High School Diploma

Administrative Assistant Resume Example

Resume Score: 80%

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