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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary
Resourceful and accomplished Administrative Assistant with extensive office operations and personnel organization expertise. With over 18 years in the higher education field. Skillful and dedicated Assistant with extensive experience in the coordination, planning and support of administrative functions in a highly confidential environment. I am adept at managing multiple projects with ease using expert time management methods.
Skills
  • Excel spreadsheets
  • Flexible
  • Invoice processing
  • Mail management
  • Meeting planning
  • Meticulous attention to detail
  • Microsoft Office proficiency
  • Professional and mature
  • Proofreading
  • Proper phone etiquette
  • Resourceful
  • Results-oriented
  • Schedule management
Scheduling
Self-directed
Self-starter
Social media
knowledge
Strong communicator
Strong interpersonal skills
Strong problem solver
Time management
Travel administration
Understands grammar
Works well under pressure
Google spreadsheets, form
Experience
Bard College August 2000 to Current Administrative Assistant
Annandale-on-Hudson, NY
  • Travel arrangements for faculty conferences and lectures and guest lecturers.
  • Manage electronic search files; make travel arrangements for candidates; set up candidate's itineraries for interviews; reserve rooms for job talks; reserve equipment and arrange for overnight accommodations and catering services; etc.
  • Compile and complete each semesters Fall and Spring course lists.
  • New course descriptions and updates are always needed.
  • Must be approved by the Curriculum & the Executive committee's before I send the completed course list to the Registrar's office for online registration and publication.
  • Assist in Program External Reviews in collecting, updating and circulating data, arrange all travel plans for visiting team members; set and confirm all meeting with faculty; etc.
  • Maintain Copiers, printers, computers and order office supplies, for the faculty.
  • Manage the faculty list serve email lists.
  • Email announcements of all events, meetings, calendar entries and send out emails to all faculty/staff and communities.
  • Prepare requisitions for reimbursement of faculty expenses for Faculty Research & Travel, Bard Research Fund, moving expenses, and all search related expenses and all reimbursements from programs budget accounts.
  • Arrange and create forms to share with students and faculty advisors along with 2 or 3 other faculty members to serve on the students' boards using Google docs and/or Google sheets for Moderation and Senior Projects.
  • Send out each programs requirements, when papers are due and instructions and schedule the location, dates and times for all the student boards.
  • Receive written reports from committee members and send out all confidential tenure review reports to designated faculty members and prepare reports for divisional meetings.
  • Set up interviews and travel for annual program conferences and schedule interviews with faculty members on the search committee with prospective search candidates at these conferences.
  • Arrange travel and reimbursements for lectures, and presentations at other Colleges, etc.
  • Maintain and transfer budgets for special events and co-sponsors for all program events, lectures, etc.
  • Set up and arrange video conferences for faculty and administrators and for search candidates and overseas affiliates.
  • Design posters to announce upcoming and special events and post them all around campus to promote these events.
  • Photocopying/scanning services and upload course readings on the reserves direct website for students to access.
  • Order desk/review copies of books used for courses from publishers.
  • Print out text for professors, set up meetings; make follow-up reminders and phone calls.
  • Update and maintain individual program websites.
  • Submit service requests for work orders to Buildings & Grounds when needed.
  • Travel arrangements through the College's Transportation Dept.
  • for class trips and special guests.
  • Work directly with the Dean of the College and program directors and chairs of the social studies division.
  • Diversified duties and extremely excellent at multitasking and communicating.
Bard College August 1999 to August 2000 Production Assistant
Annandale, NY
Tri-State Window Cleaning, Inc May 1995 to August 1999 Administrative Assistant
Wappingers Falls, NY
Matthew Bender & Company May 1982 to June 1995 Freelance Graphic Artist
New York, NY
Education and Training
High School Diploma Bayside, NY
Skills
Administrative support, Appointment setting, Articulate, attention to detail, budgets, budget, Strong interpersonal skills, conferences, Database management, Email, special events, forms, Invoice processing, Meeting planning, meetings, access, Excel spreadsheets, Mail, Microsoft Office, office, Works, multitasking, communicator, order office supplies, Copiers, posters, presentations, printers, problem solver, Proofreading, publication, Research, scanning, Scheduling, Self-starter, spreadsheets, team player, phone, phone etiquette, Time management, Transportation, make travel arrangements, Travel arrangements, Arrange travel, video, website, websites, written
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Resume Overview

Companies Worked For:

  • Bard College
  • Tri-State Window Cleaning, Inc
  • Matthew Bender & Company

Job Titles Held:

  • Administrative Assistant
  • Production Assistant
  • Freelance Graphic Artist

Degrees

  • High School Diploma

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