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Administrative Assistant Resume Example

Resume Score: 80%

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ADMINISTRATIVE ASSISTANT
Professional Summary

Effective leader and problem-solver which excels at streamlining operations to decrease costs and promote organizational efficiency. Offering hardworking mentality and history of success coordinating and monitoring operations across various departments. Highly committed to ensuring quality of services and products. Proactive and meticulous with over 16+ years of experience. Oriented team player with expertise generating optimal satisfaction levels while building profits and client generation. Results-driven, goal-oriented Adept individual. Business determined and experienced in mentoring and challenging team members to meet and exceed company goals.

Skills
  • Writing reports
  • Spreadsheet management
  • Paperwork drafting
  • Filing and data archiving
  • Customer and client relations
  • CMS-1500 billing forms
  • Attendance record management
  • Records management
  • Physician billing
  • Calculating liabilities
  • Invoice coding familiarity
  • Account reconciliation processes
  • General ledger accounting expertise
  • Closing processes
  • Bookkeeping
  • Cash Flow analysis
  • Budgeting
  • Budgeting and reporting
  • Personnel training and development
  • Adherence to high customer service standards
  • Sales proficiency
  • Data Entry
  • Purchasing and procurement
  • Microsoft Outlook, Word and Excel
  • Training and mentoring
  • Inventory Control
  • Effective problem solver
  • Customer-focused
  • Excellent time management skills
  • Exceptional interpersonal communication
  • Exceptional telephone etiquette
  • Team Leadership
  • Effective workflow management
Work History
Administrative AssistantTire And Wheel Master – Stockton, Ca
Optical Manager, 03/2013 to Current
Central Valley Eye Medical Group Inc. – Stockton, CA
  • Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows to meet any daily demand.
  • Maintained thorough records of customer information, prepared detailed work payments, processed insurance claims and collected balances from customers.
  • Completed detailed measurements of client faces to document details such as eye size and optical centers, vertex and pupillary distances and temple length
  • Discussed optimal lens, coating and frame recommendations with customers to meet individual needs.
  • Adjusted and repaired new and previously purchased frames to satisfy customer demands.
  • Applied sales and service expertise to promote contacts, glasses, sunglasses and accessories to office customers.
  • Educated clients about how to adapt to, wear and care for eyeglasses.
  • Prepared work orders outlining all specifications for new lenses and frames.
  • Evaluated completed lenses to check compliance with customer specifications and accuracy against orders.
  • Trained and guided team members to maintain high productivity and performance metrics.
  • Motivated team members to meet and exceed sales targets.
  • Addressed problems with accounting, billing and service delivery to maintain and enhance client satisfaction.
Office Coordinator, 02/2007 to 03/2013
Midtown Optometry – Stockton, CA
  • Generated and submitted invoices based upon established accounts receivable schedules and terms.
  • Worked effectively with medical payers such as Medicare, Medicaid, commercial insurances to obtain timely and accurate payments.
  • Performed targeted collections on past due accounts aged over 90 days.
  • Handled high volume of in-bound calls pertaining to reconciliation of delinquent accounts.
  • Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Managed efficient cash flow reporting, posted cash receipts and analyzed chargebacks, independently addressing and resolving issues.
  • Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
  • Maintained employee confidence and protected payroll operations by keeping information confidential.
  • Updated employee files with new details such as changes in address or salary levels.
Administrative Assistant, 01/2004 to 02/2007
Tire And Wheel Master – Stockton, Ca
  • Surpassed performance goals by approaching all interactions with resourcefulness, organization and customer-centric solutions.
  • Supervised daily bookkeeping operations with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Monitored status of accounts receivable and payable to facilitate efficient processing.
  • Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time.
  • Conducted financial review of customer lines of credit by assessing company financials and initiating credit application reviews.
  • Contacted customers and requested financial documentation.
  • Reviewed customer files on regular basis to make sure receivables were in sound condition.
  • Minimized accounts receivable collections and reconciled customer billings and statements.
  • Made decisions and recommendations about extending lines of credit.
Education
High School DiplomaFranklin High School - Stockton, CA
Certificate: Medical Billing SpecialistMaric College - Stockton, CA
Certificate : College Accounting And BookepingSUSD - Stockton, CA
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Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Tire And Wheel Master
  • Central Valley Eye Medical Group Inc.
  • Midtown Optometry

School Attended

  • Franklin High School
  • Maric College
  • SUSD

Job Titles Held:

  • Administrative Assistant
  • Optical Manager
  • Office Coordinator

Degrees

  • High School Diploma
    Certificate : Medical Billing Specialist
    Certificate : College Accounting And Bookeping

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