Responsible and committed Administrative Assistant offering solid skills in customer relations and resilience to handle challenges of fast-paced office environments. Accomplished in scheduling and documentation management. Bringing detail-oriented and decisive nature with sound judgment, good multitasking abilities and self-motivated nature. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.
Skills
Software experience in VisionWorks, CareLogic, IME (DHS Medicaid Verification System), MCO Insurance Eligibility Verification, Access, PowerPoint, Excel, Microsoft Word, Office, Electronic Filing system, AIA contract documents (American Institute of Architecture), Outline program, Appointment scheduler
Proficient in document formatting
Type and average of 55 - 60 wpm
Records Management Systems
Office equipment operation
Order supplies and maintain constant stock of supplies
Answered multi-phone system, direct and redirect phone calls to proper person and take messages
Honest, dependable and trustworthy
10-Key Proficiency
Data Entry documentation
Memo preparation
Mail management
Multitasking and time management
Confidentiality and Data Protection
Professional and courteous
Verbal and written communication
Task prioritization and strong organizational skills
Worked closely with Architect and Engineer by handling daily office tasks such as correspondence, meeting minutes, field reports, proposals, produce project manuals/specification book, bind and copy specs, maintained and updated planholders list and deposits for plans and project manuals on various projects, run blueprints of plans and drawings, create and organize list of contractors and subs for distribution of plans and specs and deposit returns, produced various AIA documents/contracts (American Institute of Architecture) such as owner/contractor agreements, owner/architect agreement, payrequests, change orders etc., in paper and electronic format, distribute shopdrawings to and from architect to contractor
Developed administrative processes to achieve organizational objectives and improve office efficiency
Organized both physical and digital files and updated reports to coordinate project materials
Composed correspondence, reports and meeting notes.
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