human resources coordinator resume example with 18+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
Human Resources professional with 7 years of progressively responsible HR experience with a strong HR background in recruiting and excellent knowledge of HR practices and procedures. Proven ability to assist and support all human resource goals and providing HR department development. Knowledge of compensation, benefits, and employee relations.
  • Microsoft Office Suite
  • SharePoint
  • Visio
  • AS-400
  • Fabtrol (engineering software).
  • Detail orientated

Human Resources Coordinator, 11/2010 to Current
Erickson LivingSilver Spring, MD,
  • Develops and conducts all recruitment activities for regular staff, faculty administrative and temporary positions; maintains search committee files in compliance with Alabama Community College System.
  • Provides guidance and technical expertise to supervisors and employees interpreting Human Resources policies and procedures, laws and regulations related to the recruitment and selection process to applications, staff, external customers, and the general public.
  • Maintain the security and confidentiality of all employment records and search files.
  • Assists applicants with questions or problems including step by step procedures to submit employment applications; Facilitates the on-line hiring process with our on-line application software (NEOGOV); Maintains the System for recording and tracking vacancy announcements (NEOGOV), media used for announcements, individuals who serve on committees, and the applicant pool associated with each vacancy.
  • Scans all job search materials into the HR module; Conducts comprehensive screening of applicants to determine eligibility for positions; facilitates movement of applications through all phases of the search committee process.
  • Prepares and sends appropriate correspondence for all applicants.
  • Coordinates and assists with continuous proactive job description reviews by supervisors; Scans and distributes all documents within personnel files; Assists with New Hire Orientation; coordinates new-hire document distribution to appropriate agencies, such as Alabama Community College System, Department of Industrial Relations, Teacher's Retirement System and benefit providers.  
  • Ensures compliance with SACS comprehensive standards for Faculty Credentialing by maintaining information relating to the faculty member's academic and professional accomplishments, certification forms and other materials necessary to document specifically faculty teaching specialties and competencies.
  • Assures proper storage, organization and retrieval of information of HR records; Interpreting personnel actions, reviewing documents for accuracy and completeness, processing transactions, preparing reports, researching and resolving discrepancies; identifying and correcting errors; Enters, reviews and audits human resources transactions; reviews and audits programs and procedures to ensure compliance with applicable laws, regulations, policies and procedures; ensures compliance with FLSA regulations for employees; Assisting in ensuring College personnel policies and practices are uniformly communicated and applied; Makes sure that the College is in compliance with the Alabama Community College System Uniform Guidelines process and procedures; Works with administration and supervisors to insure prompt and accurate flow of employee documentation in accordance with State and Federal laws and regulations.
  • Responds to inquiries for verification of employment for employees; Perform a variety of general office support duties; maintains college catalog information; creates and updates organization charts for the College; prepares new employee packets for employees; creating and maintaining Human Resources related fill able forms; College telephone lists; Providing technical and administrative support to all human resources related functions; Participating in cross-training and training of staff in processing procedures in a variety of areas in human resources; Eliminate any situation which might be hazardous to students, employees, or visitors; Serve on college committees when requested; Comply with all policies of the Board of Trustees, Alabama Community College System, and Wallace Community College.
  • Serves as a resource for staff and applicants on all issues associated with personnel files, employment records, and other confidential documents; Attend training and conferences as necessary to remain current.
  • Actively participate in staff development workshops, staff meetings and serve on college committees as assigned.
  • Member/officer of the Alabama Community College System Human Resources Management Association.
Secretary to the Executive Assistant to the President and Dean, Legal and Human Resources, 07/2005 to 10/2010
Infineon TechnologiesWashington, DC,
  • Coordinates executive meetings, conferences, and interviews, maintains calendar Arranges staff meetings and prepares agendas and minutes.
  • Ensures that all reports and requested information is submitted properly and accurately.
  • Maintains inventory of supplies, ordering as necessary.
  • Maintain file and mail logs.
  • Works directly with five different directors in varying areas of responsibility.
  • Composes and otherwise prepares official correspondence including reports, memos, letters, etc. for both the Executive Assistant to the President and President.
  • Assists other administrators with correspondence and other documents as necessary.
  • Checks the accuracy of all budgets and contracts for the President's signature.
  • Assist with SACS compliance certification reports along with gathering appropriate supporting documentation.
  • Created fillable forms for the Human Resources department , assisted other areas with creating fillable forms as necessary.
  • Conducts research and assembles materials for speeches and reports, researches educational, legislative, and legal materials of a confidential nature.
  • Serves on College committees as secretarial support and serves as support for the President's Administrative Assistant in her absence or as requested.
  • Maintain the College Organizational Charts.
  • Ability to maintain confidentiality.
  • Assisted in the areas of grants and external funding, quality enhancement, human resources, public relations, and institutional effectiveness Help maintain compliance with Alabama Community College System policies.
  • Performed search committee orientations in the absence of the Director of Human Resources.
  • Created job vacancy announcements, classified ads, search committee memos for new job openings Prepare search packets, conduct reference checks, set-up jobs in SharePoint Enter and locate documents into the AS-400.
  • Shared team responsibilities in the implementation of SharePoint at the College; established a new workflow for electronic leave processing; provided training to all employees on SharePoint Updated and revised the Institutional Effectiveness Manual, assisted in the operational planning for the department Learned to use SPOL (Strategic Planning On-line), aided in the creation of the SPOL User's Guide.
Document Control Manager, 02/2001 to 05/2004
E & H Steel CorporationCity, STATE,
  • Kept excel logs updated by logging in all activity on each job per day.
  • Managed documents on all jobs (15 to 20 jobs typical).
  • Kept Fabtrol updated daily; Fabtrol is the software that structural steel fabricators used at that time.
  • I handled all shipping and receiving.
  • I maintained our FTP site for our outside vendors.
  • I filed all paperwork for the Engineering Department.
  • I assisted the Engineering Manager with invoices, contracts, change orders, filing, etc.
  • I ran prints on industrial size printers (OCE' 9600 and 9800).
  • I issued all prints to the shop for fabrication and to vendors for approval and job use.
  • I kept our project managers updated with correspondence.
  • Ordered all supplies for the department.
  • I supervised one person.
  • I compiled all the engineering hours in an excel document.
  • I provided the drafting department with current design drawings on all jobs.
Education and Training
Associate: Applied Science Office Information Processing Computer Applications, Expected in to Enterprise State Junior College - ,
Applied Science Office Information Processing Computer Applications
Bachelor's Degree: Human Resources Management, Expected in to Athens State University - ,
Human Resources Management
MBA: Human Resources, Expected in to - ,
Human Resources
Dale Carnegie Course: , Expected in August 2016 to - ,
academic, Administrative Assistant, AS-400, Human Resources, Microsoft Office Suite, SharePoint, Neogov, personnel, policies, recruitment,  Visio, workflow, workshops

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Resume Overview

School Attended

  • Enterprise State Junior College
  • Athens State University

Job Titles Held:

  • Human Resources Coordinator
  • Secretary to the Executive Assistant to the President and Dean, Legal and Human Resources
  • Document Control Manager


  • Associate
  • Bachelor's Degree
  • MBA
  • Dale Carnegie Course

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