executive coordinator of finance and human resources resume example with 3+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
Professional Summary
I am interested in opportunities to expand my experience in the fields of Payroll, Finance and Human Resources.
Skill Highlights
  • Typing (90 words per minute).
  • Graphic Design and manipulation using Photoshop.
  • Fluent with PowerPoint.
  • Knowledgable in ExaDigm Credit Card Terminal use and troubleshooting.
  • Macintosh: Pages, Word, excel, and PowerPoint, Safari and Firefox,
  • Photoshop
  • Windows: Microsoft Office (Word, PowerPoint, Excel (knowledge of basic
  • formula writing, Visio), Micros Point of Sale systems, and other cash
  • register programs, Quickbooks small business
Professional Experience
Executive Coordinator of Finance and Human Resources, 2013 to 06/2013
On The BorderParamus, NJ,
  • Processing paperwork for new hires and terminations Implementing new HR policies and procedures Implementing and processing insurance benefits for employees Implementing a new 401K program for Full Time staff Process payroll using ADP software Implement and process new tip out procedures for restaurants and events Assist Director of Sales in marketing ideas and implementation Assist Director of Sales in networking events on and off site for company Process AP/AR invoices using Quickbooks software Reconciling cash deposits for Rock Gym, restaurant, and events Assist General Manager in Executive Assistant duties including: making and processing reimbursements, making travel arrangements, booking tickets for events, reserving tables at networking events, signing the company and its staff members up for different organizations related to company networking Assisting Facilities Department with special projects Keeping a log of all Purchase Orders for all departments Create and post available job postings for company Performing pre-screening interview for potential new hires Assist Marketing department, Director of Food & Beverage, Head Chef, Director of Rock Gym as needed Create and implement tracking system for coupons and certificates used in Rock gym and restaurant Deal with County and State officials regarding payouts of deceased employees Running the Finance and HR department independently while Director of Finance was out of country for 1 month.
Finance/HR Assistant, 2010 to 2013
The Mountain WineryCity, STATE,
  • Responsibilities included: Payroll Process payroll with ADP TimeSaver, PayForce and PayForce RPDE Administer new hires, re-hires and terminations Responsible for transition from Qqest TimeForce payroll system to ADP TimeSaver Provide ongoing TimeSaver support for management and employees Generating labor for event flash reports Human Resources Tailoring Ovation's concert season job descriptions for The Mountain Winery's annual summer job fairs servers, bussers, runners, cooks, hostesses, cashiers, facilities) Organizing and advertising annual summer job fairs Responsible for The Mountain Winery's craigslist postings Administering Background Checks and EEV's (e-verify) Notifying employees of TNC (tentative non-confirmation from the Dept of Homeland Security) Ensuring compliance with California state law and Ovation policies regarding the proper storage and accessibility of employee information Background Checks , EEV, DE4, W4, direct deposit, PAF (personal action form)) Administering employee participation in health and dental benefits Handling Workman's Compensation claims from incident through resolution Finance AR/AP data entry into MAS online accounting system Cash counting after concerts and events including prepping and flipping cash bags Other responsibilities include Facilities Liaison with Landport during adoption of Online Work Order Management System Ongoing SPOC with Landport for all changes and maintenance needs.
  • Created and presented Landport System training Worked with Facilities Director to create a comprehensive facility maintenance program including: preventative maintenance checklists and schedules contracts with vendors permit renewals (elevator & lift, fire dept., health dept.) Misc Created PowerPoint presentation for Vendini Ticketing System training.
  • Ticket Box Office, pulling tickets and assisting patrons during events Assisted Director of Corporate Sales with day of event tasks Employee and patron parking lot attendant duties Created and documented procedures for hiring, work orders, cash handling and purchase orders.
Server, 07/2013 to 11/2013
  • Duties included waiting tables, running food and drinks, stocking the back.
  • room, opening the restaurant, training new hosts and servers, answering.
  • the telephone, taking to-go orders.
Education and Training
: , Expected in 2006
Lynbrook High School - San Jose, California
: , Expected in 2009
De Anza Community College - ,
studying Graphic Design. Certificate of Achievement in Vocational Nursing-2015-San Jose, CA
Certificate of Achievement in Vocational Nursing: LVN, Expected in 2015
Carrington College - San Jose, CA
Accounting, accounting system, AP/AR, Photoshop, ADP, advertising, AP, AR, basic, benefits, cash deposits, cash handling, cash register, CITRIX, CA, contracts, Credit, data entry, facility maintenance, Finance, flash, General Manager, Graphic Design, hiring, Human Resources, HR, insurance, law, Macintosh, Director, marketing, Micros, Excel, Microsoft Office, Office, PowerPoint, Windows, Word, networking, Nursing, Order Management, Organizing, Payroll, Process payroll, policies, quick learner, Quickbooks, Reconciling, Sales, San, servers, tables, team player, telephone, making travel arrangements, troubleshooting, Typing, Visio

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Resume Overview

School Attended

  • Lynbrook High School
  • De Anza Community College
  • Carrington College

Job Titles Held:

  • Executive Coordinator of Finance and Human Resources
  • Finance/HR Assistant
  • Server


  • Certificate of Achievement in Vocational Nursing

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