Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

JOB OBJECTIVE: Resourceful and hardworking with over 6 years of Sales Coordinator experience. Excellent communicator, multi-tasker with agile and flexible approach, and attention to detail. I am an open minded person looking to explore new opportunities to use and expand my knowledge in different fields. I am passionate in learning and a excellent team player. Fast learner and can adapt quite fast.

  • Intermediate with Microsoft Office
  • Intermediate with QuickBooks
  • Data entry
  • Report generation
  • Report creation
  • Issue resolution
  • Inside and outside sales
  • Client account management
  • Customer engagement and support
Sales Coordinator, 07/2015 - Current
United Natural Foods Inc Cottage Grove, MN,
  • Input customer data into system, updating information regularly with changes to buying habits.
  • Providing support and Assistance to Sales Representative, Manager and Senior Sales Coordinator.
  • Provide Support Services for Office.
  • Generate Reports per Request.
  • Coordinate and finalized sales proposals to complete purchases.
  • Support sales team by delivering current territory sales data and costing information.
  • Prioritize duties to meet deadlines and maintain quality standards.
  • Improve office organization by developing filing system and customer database protocols.
  • Identify needs of customers promptly and efficiently.
  • Enforce company policies, answered coworkers' questions and trained new personnel.
  • Create and updated Credit Application spreadsheets detailing latest information.
  • Evaluate schedules, orders and forecasts to plan processes and meet timetables.
  • Call Customers & received Asphalt Orders.
  • Work closely with 3 Asphalt Plants
  • Work closely with the Sales Representative with sales reports, quotes, sales orders, billing, bids, and other miscellaneous duties.
Executive Administrative Assistant, 12/2001 - 12/2013
Colfax Corporation Charlotte, NC,
  • Managed the day to day operations of the office
  • Created and maintained computer and paper based filing and organization systems for records, reports and documentations
  • Created and manage packing lists, purchase orders and invoices
  • Coordinated pick-ups, deliveries and shipments for domestic and international package and/or container shipments
  • Coordinated and assisted in the quarterly company and management meetings
  • Ordered and maintained inventory of office and warehouse supplies
  • Light Accounting using 2010+ Quickbooks (Accounts Payable and Accounts Receivable, Invoicing, Purchase orders, Credit Memos)
  • Maintained and updated our online accounts, database, inventory, compile reports and data entry
  • Coordinated service calls for all office equipment and maintenance of heating & A/C, alarms system, office machines, waste disposal and other
  • Wrote Reports and correspondence from dictation and handwritten notes
  • Provided quality customer service and handled all incoming phone calls
  • Handled all incoming and outgoing correspondence and distribute them to the appropriate member
  • Trained new and current staff with new company safety procedures
  • Approved travel expenses and reimbursements requests
  • Assisted in creating the Business management system of the company for the ISO 9001and 14001 and managed all internal audits
  • Posted open positions on company and social media and assisted in interviews and the hire of new staff
  • Arranged domestic and international travel accommodations for CEO, CFO and guests
  • Served as the central point of contact for all outside vendors needing to gain access to the building or visiting an Executive
  • Scheduled appointments
  • Worked closely with the CEO and CFO of the company
  • Served as an Administrative Assistant to the Sales Manager and Accountant
  • Updated yearly Business permit, Recycling Permits, and other miscellaneous Permits as required
  • Other miscellaneous Administrative work and management as requested.
Administrative Assistant/Rebate Program, 12/2007 - 12/2008
Salvation Army Usa Watertown, NY,
  • General day to day office and administrative duties
  • Maintained an organize office & filing
  • Coordinated staff meetings
  • Assisted with office files; ensuring that they are up to date and have proper documents in correct order
  • Handled all incoming and outgoing correspondence and distribute them to the appropriate staff
  • Applied for PG&E’s California Solar Initiate Rebates for Customers
  • Provided administrative support to the Design Team , Installation staff and Sales Representatives
  • Created Customer Proposals and Agreements
  • Maintained a master calendar of all installers
  • Booked hotel arrangements for installers
  • Provided other miscellaneous Administrative work as requested.
Administrative Assistant, 12/2002 - 12/2003
  • General day to day Administrative duties
  • Handled all incoming and outgoing correspondence and distribute them to the appropriate member
  • Quality Customer Service
  • Prepared Proposals and Agreements
  • Data entry
  • Planned and schedule meetings and appointments
  • Received correspondence and distribute them to the appropriate staff
  • Maintained a well organize file and record
  • Accounts Payable, receivable and reconcile accounts
  • Ordered office and warehouse supplies
  • Other miscellaneous administrative work as requested.
Education and Training
Bachelor Degree: Business Administration, General Business, Human Development, Expected in 03/2008
California State University - Hayward, CA
Spanish :
Negotiated :

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  • California State University

Job Titles Held:

  • Sales Coordinator
  • Executive Administrative Assistant
  • Administrative Assistant/Rebate Program
  • Administrative Assistant


  • Bachelor Degree

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