Realtor Transaction Coordinator resume example with 14+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Experienced Administrator and Licensed Realtor/Transaction Coordinator, eager to contribute to team success through hard work, attention to detail and excellent organizational skills. With a clear understanding of real estate markets and lending, I am motivated to utilize my 14+ years of real estate/mortgage knowledge to learn, grow and excel in the mortgage and lending industry.

  • Organization and time management
  • Critical thinking
  • Adaptability
  • Computer skills (Excel, Adobe, Word, etc)
  • Administrative support
  • Creative problem solving
  • Real estate and lending knowledge
  • Strong negotiation skills
Work History
04/2012 to Current
Realtor/Transaction Coordinator ARI Realty And Investments City, STATE,
  • Handled day-to-day happenings of real estate office ensuring that the office was run efficiently under minimum supervision whether working from home or in-office.
  • Coordinated all office listings from time of input to closing, including but not limited to: listing input, receiving and reviewing offers, answering seller questions, negotiating terms, writing offers, counter-offers, etc...
  • Managed client concerns and expectations quickly using critical thinking and problem solving skills, keeping open lines of communication to keep them informed of their transaction and maintain high satisfaction ratings.
  • Educated clients on different mortgage loan options available. Informed sellers on loan types and pros/cons of each on offers received as well as assisted buyers in obtaining appropriate financing to best fit their needs.
  • Established positive flow of communication with agents, escrow officers, lenders, and all personnel involved in closing transactions.
  • Advised and informed prospective clients on current market activities and conditions.
  • Performed home evaluations and developed competitive market analysis for individual homes.
  • Assisted buyers with finding ideal homes by assessing needs, requirements and budgets.
  • Followed-up escrow process, coordinated and maintained timely closing of escrow.
  • Liaised between buyers and sellers to establish favorable prices and negotiate contract terms for residential, multi-family, and commercial properties to maximize customer savings.
  • Educated clients on changing or updating properties, buying and selling techniques, and processes to maintain market appeal.
  • Confirmed compliance with federal and state laws to enforce regulations and monitor sales.
10/2010 to 04/2012
Realtor/Transaction Coordinator The Mascaro Group City, STATE,
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Assisted Broker with business and personal needs to allow her to focus on larger projects and grow the business.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Scheduled office meetings and client appointments for team.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Executed record filing system to improve document organization and management.
  • Assisted team members with purchase contracts, showings, open houses, lead sharing, etc...
03/2009 to 10/2010
Administrative Assistant/Licensed Real Estate Assistant Time Real Estate City, STATE,
  • Maintained efficient office operations by handling all errands and administrative functions.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Prepared documents such as purchase agreements and disclosures.
  • Kept contacts organized.
  • Coordinated appointments to show marketed properties.
  • Collected fees and documented payment processes for property transactions.
  • Generated lists of potential properties meeting specific requirements from available listings.
  • Coordinated appointments to show tenants and buyers prospective homes.
  • Prepared homes for client arrivals during open house events and established signage and directionals.
  • Managed office inventory needs and supplies.
  • Organized weekly staff meetings and logged minutes for office records.
09/2006 to 03/2009
Administrative Assistant/Licensed Loan Officer Assistant Fink & McGregor Mortgage City, STATE,
  • Handled basic office duties by answering and routing phone calls, responding to emails and maintaining employee, financial and client records.
  • Managed department inventory, including purchasing, stocking and organizing items.
  • Carefully transcribed phone messages and relayed to appropriate personnel.
  • Maintained digital databases, physical files and area logs.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate requests.
  • Maintained clean reception area to promote positive, professional environment.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Delivered administrative support to coworkers and staff members with special tasks on daily basis.
  • Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
  • Provided administrative services for owner, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
Expected in
No Degree: Fall Semester 2005
University of Utah - Salt Lake City, UT,
Expected in
No Degree: 2003-2004
Colorado State University - Ft. Collins, CO,
Expected in 05/2003
High School Diploma:
Niwot High School - Niwot, CO,
  • Graduated with Honors
  • Honor Society Member
  • Received RE/MAX Scholarship

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Resume Overview

School Attended

  • University of Utah
  • Colorado State University
  • Niwot High School

Job Titles Held:

  • Realtor/Transaction Coordinator
  • Realtor/Transaction Coordinator
  • Administrative Assistant/Licensed Real Estate Assistant
  • Administrative Assistant/Licensed Loan Officer Assistant


  • No Degree
  • No Degree
  • High School Diploma

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