realtor executive assistant resume example with 17+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :

Attentive Assistant provides skilled support to C-Level Executives facilitating operational efficiency and meet challenging requirements. Knowledgeable about operational practices and regulations, as well as office management protocol and calendar management. Highly detail oriented, efficiency-driven and proactive in handling simultaneous tasks with little oversight. Excellent planning, problem-solving and decision-making abilities. Highly Proficient in MLS, Google suite, Microsoft Office including publisher, Social Media management, Google and Apple calendars, and Buffini/kvCore CRMs.

  • Customer Service
  • Attention to detail
  • Organizational Skills
  • Multitasking
  • People skills
  • Social media knowledge
  • Appointment setting
  • Payroll
Realtor/Executive Assistant, 05/2022 to Current
LennarKirkland, WA,
  • Generated list of properties to meet specific client needs.
  • Prepared forms needed for real estate transactions, contracts, deeds, closing statements and leases.
  • Executed marketing efforts via cold calling, postcard mailings and social media.
  • Conferred with escrow companies, lenders and home inspectors to expedite transactions and home buying process.
  • Researched and determined competitive market price.
  • Represented buyers and sellers in major real estate transactions.
  • Scheduled home viewings with potential buyers.
  • Facilitated new property listing to increase inventory.
Executive Assistant/ Realtor, 02/2021 to 05/2022
Windermere Real EstateChewelah, WA,
  • Assisted production and distribution of memos, email updates and other forms of communication.
  • Organized professional calendar
  • Tracked agent files in Skyslope and performed compliance checks.
  • Processed commission checks and generated payout sheets.
  • Bank Deposits
  • Event Planning for company party and happy hours.
  • Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
  • Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
  • Ordered and restocked office and break room supplies to maximize team productivity.
  • Monitored office equipment and scheduled repairs.
  • Completed Onboarding and Termination procedures.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Followed proper accounting and bookkeeping procedures to support audits.
  • Trainings for new employees.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Managed monthly invoices
  • Transaction coordination
Loan Officer, 03/2017 to 12/2018
Edible ArrangementsPalm Bay, FL,
  • Provided expert financial advice on mortgages
  • Educated customers on variety of loan products and available credit options to promote valuable decision-making.
  • Met with applicants to obtain information for loan applications and answer questions about processes.
  • Executed loan origination process, including ordering credit reports, appraisals and preliminary title reports.
  • Analyzed applicants' financial status, credit and property evaluation to determine feasibility of granting loan.
  • Determined appropriate rate locks, issuance of disclosures, overage and underage waivers and fee waivers.
  • Performed daily maintenance of loan applicant database.
  • Researched insurance information and flood certificates.
  • Reviewed loan agreements to confirm completeness and accuracy.
  • Analyzed applicants' financial status, credit and property evaluations to determine feasibility of granting loans.
Loan Set-up Specialist, 03/2017 to 12/2017
Homebridge Financial ServicesCity, STATE,
  • Performed administrative tasks such as creating status reports on loans in progress, photocopying loan documents, printing daily mortgage rate sheets and answering phones.
  • Performed daily maintenance of loan applicant in set-up.
  • Order Preliminary title reports, escrow instructions, title fees.
  • Run reverse checkups on loan applicants.
  • Order 4506-T from Internal Revenue Service.
  • Complete all set-up tasks in Encompass and complete the milestones.
Realtor, 03/2002 to 03/2016
Realty ONE Group Inc.City, STATE,
  • Facilitated closing processes between lender, mortgage companies, buyers and sellers.
  • Developed extensive professional network with real estate investors.
  • Scheduled home viewings with potential buyers.
  • Maintained database of prospective customers.
  • Advised prospective clients on current market activities.
  • Planned and coordinated open house events.
  • Managed real estate transactions from initiation to closing.
  • Represented buyers and sellers in major real estate transactions.
  • Assisted homeowners with relocation and moving services after sale of each home.
Personal Assistant , 11/2001 to 12/2009
Cesar & Associates Realty ONE Group Inc.City, STATE,
  • Restocked office and break room supplies to maximize team productivity.
  • Managed household inventory and maintenance schedules.
  • Screened telephone calls and inquiries and directed as appropriate.
  • Traveled with Lead Realtor to take notes
  • Managed phone calls from clients during Lead Realtor's absence and delivered informative answers to questions.
  • Organized personal and professional calendars, including reminders for upcoming meetings and events.
  • Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.
  • Devised and maintained office systems to efficiently deal with paper flow.
  • Evaluated operational trends and made proactive strategy adjustments to maintain alignment between performance and objectives.
  • Maintained ongoing system for development, recruitment, recognition and retention of five Real Estate leaders.
  • Planned and prepared workflow schedules, delegating tasks for 5-member team.
  • Managed incoming and outgoing correspondence, including mail, email and faxes.
  • Worked closely with high-profile clients to provide one-on-one administrative support, including estate management, household management and property management.
  • Oversaw executive schedules for team of 5 Real Estate leaders.
Education and Training
Realtor: Real Estate, Expected in 02/2001 to Southern NV School Of Real Estate - Las Vegas, NV,
High School Diploma: , Expected in 06/1996 to Cimarron Memorial High School - Las Vegas, NV
  • 3.7 GPA
  • Who's Who among American High school Students Recipient.

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Resume Overview

School Attended

  • Southern NV School Of Real Estate
  • Cimarron Memorial High School

Job Titles Held:

  • Realtor/Executive Assistant
  • Executive Assistant/ Realtor
  • Loan Officer
  • Loan Set-up Specialist
  • Realtor
  • Personal Assistant


  • Realtor
  • High School Diploma

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