Livecareer-Resume
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Focused and productive Administrative Coordinator offering 8 years of superior performance in administrative office management roles. Committed to delivering high-quality executive support and coordinating all internal and external operations. Well-versed in managing team performance, coordinating schedules and implementing process improvements to increase efficiency. Collaborates with team leaders to identify working requirements. Assists directly with special projects, company presentations and important events.

Skills
  • Delivery procedures
  • Mobile ordering understanding
  • Microsoft Office
  • Organization
  • Decision-making
  • Active listening
  • Sales expertise
  • Product expertise
  • Food safety and sanitation
  • Merchandising proficiency
  • Report analysis
  • Detailed meeting minutes
  • Timeline Planning and Management
  • Meeting planning
  • Memo preparation
  • Transporting files
  • Data entry documentation
  • Program file distribution
  • Schedule management
  • Dedicated team player
  • Data entry
  • Professional and mature
  • Meeting logs management
  • Appointment scheduling
  • Scheduling and calendar management
  • Labor relations
  • Event coordination
  • Deadline-oriented
  • Strong interpersonal skills
  • Resourceful
  • Organization and efficiency
Education and Training
Central Christian College of Kansas Mcpherson, KS Expected in 05/2026 Bachelor of Science : Psychology - GPA :
Experience
Maplebear Inc., Instacart - Full Service Shopper
City, STATE, 11/2019 - Current
  • Bagged groceries carefully to keep products in perfect condition, separated fragile products and kept frozen and perishable foods cold or fresh.
  • Practiced clean and sanitary shopping with minimal product handling and used safety kits diligently to protect customers and others.
  • Shopped at customer's chosen store, verified replacement items, selected freshest fruit, produce and meat and delivered groceries on-time to exact location specified.
  • Completed pickup and shopping orders for customers within local area.
  • Exceeded customer expectations consistently as evidenced by highest feedback ratings, frequent repeat customers and increasingly high tips.
  • Suggested comparable products to replace out-of-stock items.
  • Listened to customer needs to identify and recommend best products and services.
Lockheed Martin, Software Development - Administrative Assistant to Project Manager
City, STATE, 02/2008 - 04/2016
  • Liaised between customers, executive management, other staff members and suppliers to streamline and simplify communications.
  • Generated activity reports, presentations and budget reports in consultation with various staff members for review by upper management.
  • Developed and managed budgets, reconciled accounts, analyzed data and trends and prepared financial reports for top management.
  • Developed administrative processes for review and approval by upper management and communicated and implemented new processes.
  • Communicated and negotiated with vendors on purchases related to personnel, facilities and office administration.
  • Planned and implemented management and customer meetings, conferences, and events.
  • Directed and oversaw office personnel activities.
  • Distributed memos and updates to apprise departments and divisions of corporate objectives and developments.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to bolster organizational workflow.
  • Maintained business records by updating customer information.
  • Scheduled meetings and prepared conference rooms, sending calendar invitations and setting up space.
  • Assisted with event planning through meeting room preparation, catering arrangements and invitation distribution.
  • Monitored calendars and scheduled appointments based on availability and established load limits.
  • Coordinated staff scheduling to promote smooth office operations.
Lockheed Martin, Social Security Administration - Adminstrative Control Specialist
City, STATE, 05/2010 - 01/2012
  • Analyzed systems and processes to understand current functionality and impact of operational changes.
  • Identified operational and performance issues and worked with managers to resolve concerns.
  • Gathered, organized and entered data into CAPRS.
  • Received incoming shipments and reviewed contents against purchase order for accuracy.
  • Used daily system logs to document production information, discussing issues with management.
  • Responded to messages and emails to the office and transferred correspondence.
  • Maintained general office organization and cleanliness.
  • Transmitted information or documents to customers, using computer, mail or facsimile machine.
  • Managed office personnel schedules and implemented coverage for increased work demands or unexpected absences.
  • Performed administrative support tasks, completing duties within required timeframes.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Used voice recorder or notepad to compose and transcribe meeting minutes.
Lockheed Martin - Receptionist Administrator
City, STATE, 02/2008 - 05/2010
  • Displayed professional standards at reception desk to impress visitors.
  • Coordinated appointment calendar and balanced schedules to promote optimal productivity.
  • Maintained office supply inventory and placed orders to meet demand.
  • Received parcels, routed mail and opened packages for staff.
  • Performed data entry and other administrative tasks to support departments.
  • Contracted with vendors and liaised with building management to schedule office equipment or facility repairs.
  • Welcomed visitors and customers by greeting and answering or directing inquiries.
  • Supported office security by following safety procedures and controlling access via reception desk.
  • Created fliers, brochures and social media posts to communicate brand objectives.
  • Screened and responded to emails, messages and other correspondence, freeing up senior management.
  • Answered incoming phone calls, routing to appropriate parties throughout office.
  • Tracked and coordinated preventive maintenance and pressing repairs with outside vendors.
  • Participated in subordinates' tasks to facilitate productivity or help overcome difficulties.
  • Recommended solutions related to staffing issues and proposed procedural changes to managers.
  • Coordinated with other supervisors, combining group efforts to achieve goals.
  • Researched and prepared reports required by management or governmental agencies.
  • Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
  • Answered phones to direct callers, schedule appointments and provide general office information.
  • Obtained scanned records and uploaded to database.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Scanned physical documents and uploaded to encrypted databases for digital maintenance.
  • Produced and distributed memos, newsletters and other forms of communication.
  • Directed clients and guests to correct departments, rooms and staff members.
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
  • Managed inventory to ensure all supplies were in stock and within budget.
  • Coordinated appointments, meetings and conferences.
  • Inventoried and ordered supplies for office.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Prepared and prioritized calendars and correspondence.
  • Monitored office equipment and scheduled repairs.

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Resume Overview

School Attended

  • Central Christian College of Kansas

Job Titles Held:

  • Full Service Shopper
  • Administrative Assistant to Project Manager
  • Adminstrative Control Specialist
  • Receptionist Administrator

Degrees

  • Bachelor of Science

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