Table of Contents
Introduction
As a data entry clerk, you know that every word, every character, has a purpose. Detail-oriented and analytical, you excel at processing and parsing information rapidly and allocating it to its proper place. That includes finding the proper place for everything in your resume, from your work history to your summary, skills section and education history. Using our data entry clerk resume template for Word, you can learn how to create a rapidly scannable resume written with purpose, designed for effectiveness and just as incisively accurate as you yourself.
Writing Your Summary Statement
Use your summary to impress employers with a concise introduction to who you are and what you’re capable of, avoiding the objective statement to instead provide a value proposition, as in our data entry clerk resume template for Word. You should also try to
• Emphasize core strengths with clear, bold statements that confidently express your skills
• Make mention of any particular industry specializations, such as medical, insurance or accounting
• Limit the length to no more than three bullet points or sentences
Example 1
• Analytical data entry clerk with 12 years of experience for a major insurance company
• Committed to accuracy and accountability by driving rapid, error-free data entry
• Skilled in a number of databases and data entry systems
Example 2
Reliable data entry clerk with more than 15 years of experience managing patient records and databases for a national healthcare system. Possess an advanced typing speed of 95 wpm without sacrificing accuracy or quality. Strong problem-solver, quickly identifying and resolving data discrepancies.
Example 3
• Talented specialist in data entry with 5 years of experience in fast-paced environments
• Renowned for seamlessly managing data workflows across multiple concurrent software applications
• Able to skillfully take direction and dictation in a collaborative environment
Example 4
Possess 8 years of experience coordinating data entry for a major telecommunications billing company. Able to process large quantities of data to rapidly contextualize and allocate into appropriate data tables and spreadsheets. Maintain a 100% error free record of documentation and database management.
Writing Your Skills Section
Your skills section should combine hard skills related to data entry with soft skills that show your ability to work in a team organization and contribute to corporate culture. This area is pivotal to passing initial screenings by including the keywords employers look for to determine jobseeker eligibility. For your skills section, you should refer to the data entry clerk resume template for Word as an example of strong keyword phrases and descriptors, and also
• Review target jobs to extract relevant keywords and include them in your skills section
• Limit your list to no more than 10-15 relevant keyword phrases
• Use this area to highlight technical skills or typing capabilities not mentioned in your summary
Take a look at a few sample skills relevant to a data entry clerk:
• Data analysis
• Typing and transcription
• Quality and accuracy
• Data review and cleansing
• Excel spreadsheets and pivot tables
• Team collaboration
• Typing speed of 78 wpm
Writing Your Work History Section
Your employment history section is your best opportunity to show how you’ve applied your skills in context, by describing both your day-to-day job functions and any outstanding moments where your contributions had viable positive impact on the business bottom line. Our data entry clerk resume template for Word will show you how to properly write and format a complete job history, and you should also heed these pointers:
• Begin every sentence with a strong action verb
• Provide a breakdown of your general job duties mixed with accomplishments
• Quantify your accomplishments with measurable outcomes using metrics
Here’s one way to write recent experience for a data entry clerk:
• Review logs compiled from customer browsing data over the last 24 hours
• Transcribe relevant data into spreadsheets by topic to identify browsing trends
• Match and analyze trends against existing customer profiles
• Produce reports of contextualized data for presentation to the marketing team, supporting a 25% increase in customer conversions through greater insight into trend behavior
Writing Your Education Section
It’s likely that in building your experience as a data entry clerk, you’ve also acquired a number of relevant training and certifications that contribute to your job performance. Many of these elements are a prerequisite for specific jobs and should be presented in the strongest light, as in our data entry clerk resume template for Word. Be sure to also follow these guidelines:
• Show your education in descending order by importance/degree level and dates
• If you haven’t completed a degree, list trainings and certifications; employers are more likely to notice a missing education section
• Only list GPAs, dates and school activities for recent graduates
Example 1
Certified Transcriptionist – 2017
Carter Community College
Associate in Data Entry and Transcription – 2017
Carter Community College
Courses: Excel Spreadsheets, Database Administration, Query Writing, Transcription
Example 2
TCTC Data Entry Clerk Certificate – 2015
Bachelor of Arts, General Studies – 2012
University of Texas at Austin
Courses: English Literature, Applied Mathematics, Modern Office Software
