Office Administrator Resume Examples

Let our Office Administrator resume examples lend you a helping hand during your job search! We have professional samples you can personalize to create your resume and land the job.

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Office Administrator resume
summary examples

The resume summary is one of the first sections a recruiter will look at during their initial seven-second scan of your resume.

You want to quickly capture a recruiter’s attention by showcasing your top skills and qualifications in a concise two-to-three-sentence paragraph.

If you’re an experienced job seeker, you should opt for the professional summary, which focuses on how you meet the employer’s requirements.

Candidates with little to no work experience should choose the objective statement, which allows them to share their career goals and the skills that will help achieve them.

Below, we’ll share examples of professional summaries and resume objectives for the Office Administrator role so you can better understand them.

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Good example:

“ Highly organized and detail-oriented Office Administrator with 10+ years of experience in administrative support and customer service. Proven ability to handle multiple tasks efficiently and effectively, while maintaining excellent communication and interpersonal skills. Possess a strong aptitude for water efficiency and adept at utilizing the latest office technology to maximize efficiency.”

Why this example passes:

  • Feature candidate’s success statistic to grab attention. Numbers add detail about how big the results you deliver are, e.g., test scores, passing rate and more.
  • Shows career length, 11 years.
  • Mentions employer-desired skills: student motivation and interactive lessons.
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Bad example:

“ Hardworking and reliable office administrator with experience in a variety of tasks. Dedicated to providing excellent customer service and ensuring the smooth running of office operations. Possesses strong organizational and communication skills.”

Why this example fails:

  • Doesn’t include any numbers that quantify office administrator’s performance
  • Uses vague descriptions and skills.
  • Doesn’t include years of teaching experience.

The fastest way to write your
professional summary

If you want an edge writing to help write your professional summary, check out our Resume Builder. It features pre-written content for Office Administrator roles that you can select from, personalize and use!

  • 1

    Enter the details about the job title you held. The builder comes preloaded with auto-suggested phrasing written by resume experts.

  • 2

    Then, just pick from these suggested phrases that best frame your experience and customize them to your liking!

  • 3

    All you have to do is choose the summary phrases that best frame your experience. It’s like having a professional do it for you!

You’ll find content written by resume experts in our Resume Builder, but you can also take it above and beyond and employ our professional resume-writing services! Get ready for the job search by taking advantage of the resume-writing tools that are best for you.

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Office Administrator resume work
experience examples

A big part of your resume’s content will live in your work experience, so you’ve got to put in the extra effort to make it stand out. This section should feature achievements that show recruiters you have what they’re looking for if you want to write a good resume.

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Good example:

Rolling Meadows Middle School I Rolling Meadows, IL I 8/2018-current

  • Managed daily office operations, including scheduling, customer service, and filing
  • Developed and implemented efficient office procedures to improve workflow and reduce costs
  • Maintained accurate records of employee attendance and leave requests
  • Answered customer inquiries and resolved customer complaints in a timely manner.

Why this example passes:

  • Numbers and statistics add detail and quantify the results this office administrator delivers: 4% improvement and a class size of 20-25.
  • Good use of strong words and active language.
  • References specialized value cahier provides with “individualized lesson plans.”
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Bad example:

Emily Dickinson Elementary I Redmond, WA I 4/2022-present

  • Answered phones
  • Processed paperwork
  • Assisted customers
  • Managed filing system

Why this example fails:

  • Lacks numbers or statistics.
  • Describes general tasks, not teaching achievements or career highlights.
  • Uses active verbs, but doesn’t focus on results.

Office Administrator resume skills examples

Here are 18 sample skills for office administrator:

  • Time Management
  • Scheduling
  • Project Management
  • Operations Management
  • Administrative Support
  • Meeting Coordination
  • Strategic Planning
  • Office Administration
  • Inventory Management
  • Travel Coordination
  • Office Management
  • Report Preparation
  • Office Supply Management
  • Payroll Administration
  • Business Correspondence
  • Event Coordination
  • Customer Engagement
  • Staff Management

You should sprinkle skills and abilities throughout your resume. Include them in your professional summary, work experience blurbs and a dedicated skills section.

Examples of additional resume sections

Your Office Administrator resume must include the following: contact information, resume summary, work experience, skills and education. These are the five main resume sections; however, you can customize your resume with additional sections.

Here are some examples of optional office administrator resume sections that you could add to provide greater detail:

  • Languages
  • References
  • Additional skills
  • Certifications
  • Software
  • Timeline
  • Overview
  • Professional skills

Ensure you only share relevant qualifications in your resume’s additional sections. Better to have a concise resume that’s quick to read!

Examples of resume formats

The way you order a resume is called a resume format. There are three main resume formats: chronological, functional and combination. Here are examples of each:

The main difference among them is whether or not they give more visual weight to your work history or to your skills section. The format you should select for your resume is based on your years of work experience as a office administrator.

How to choose a resume format

0-3
Years of experience

Functional formats

  • Focus on skills.
  • Best for first-time office administrator who lack work experience.
  • Good for people re-entering workforce.
  • May omit dates in the work history section.
Organization:
  • Skills listed above work experience.

3-10
Years of experience

Combination formats

  • Balance skills and work history.
  • Ideal for mid-career office administrator.
  • Suitable for career changers and people seeking promotion.
Organization:
  • Skills next to or above work experience.

10+
Years of experience

Chronological formats

  • Put the most focus on work history.
  • Best for office administrator with a long, steady career.
  • Most popular format.
  • Preferred by recruiters.
Organization:
  • Work experience listed above skills.
Once you know the best format for you, it’s easy to pick a office administrator resume template. Templates are preformatted layouts created by design professionals to ensure your resume looks amazing!

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